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Workflow Assistant Jobs in Pennsylvania (NOW HIRING)

AP Specialist

Pittsburgh, PA ยท On-site

$20/hr

Maintain accurate records and support the overall AP workflow. * Assist with month-end processing activities as needed. * Potential overtime opportunities during month-end close periods.

Responsibilities * Assist in supporting standard facility Key Performance Indicators (KPI) which consistently meet/exceed established goals in safety, quality, sanitation and maintenance * Create and ...

... assigned. * Assist in supporting standard facility Key Performance Indicators (KPI) which consistently meet/exceed established goals in safety, quality, sanitation and maintenance * Create and ...

Responsibilities * Assist in supporting standard facility Key Performance Indicators (KPI) which consistently meet/exceed established goals in safety, quality, sanitation and maintenance * Create and ...

Responsibilities * Assist in supporting standard facility Key Performance Indicators (KPI) which consistently meet/exceed established goals in safety, quality, sanitation and maintenance * Create and ...

Machine Operator

York, PA ยท On-site

$16.75 - $20/hr

Continue to develop and build processes, techniques, and strategies to improve workflow. * Assist during Inventory. * Other duties as assigned. Qualifications * High School Diploma or GED * "Safety ...

Operations System Planner

Avon, PA ยท On-site

$52K - $89K/yr

Monitors all conveyance and automation systems to ensure proper workflow * Assist in testing for system modifications and walk through the process operationally prior to install. * Documents all ...

Conduct regular in-person and virtual engagement with frontline producers and CSRs, including training, appetite refresh, workflow enablement, and quoting navigation * Create demand for CNA's Small ...

... Assist in marketing products and services through external partners and makes field visits. 10. Expert on systems and workflows. Serves as a resource to others (train, problem solver, coach ) and ...

The Executive Assistant will serve as a trusted business partner, managing executive communications ... Utilize AI platforms, including Claude AI, to summarize information, streamline workflows, and ...

Showing results 21-40

Workflow Assistant information

What is a workflow assistant?

Workflow Assistants are professionals who support organizations by streamlining and managing business processes. They help coordinate tasks between different departments, ensure that projects move smoothly from one stage to the next, and often utilize software tools to automate repetitive tasks. Their role is crucial in maintaining efficiency, reducing errors, and improving overall productivity within a team or company. Workflow Assistants typically collaborate closely with project managers, team leads, and IT staff to implement and optimize workflow solutions.

How does a workflow assistant typically collaborate with other departments to ensure smooth operations?

As a Workflow Assistant, you will frequently act as a liaison between multiple departments, ensuring that tasks and projects move seamlessly through each stage. This often involves coordinating schedules, relaying important updates, and clarifying task requirements with team members from areas like operations, IT, and administration. Effective communication and organization skills are essential, as you'll need to track progress, address bottlenecks, and follow up on outstanding tasks to keep workflows efficient. Collaboration tools and regular check-ins are commonly used to maintain alignment and transparency across teams.

What are the key skills and qualifications needed to thrive as a workflow assistant, and why are they important?

To thrive as a Workflow Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of office processes, often supported by an associate degree or relevant administrative experience. Familiarity with workflow management software (like Asana, Trello, or Microsoft Office Suite) and basic data entry tools is typically required. Excellent communication, multitasking, and problem-solving abilities help Workflow Assistants excel in supporting teams and adapting to shifting priorities. These skills are crucial for ensuring efficient operations, minimizing errors, and maintaining smooth collaboration across departments.

What is the difference between Workflow Assistant vs Administrative Assistant?

AspectWorkflow AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may require basic technical skillsHigh school diploma or equivalent; often requires organizational skills
Work EnvironmentOffice settings, supporting specific workflows or processesOffice environments, managing general administrative tasks
Employer & Industry UsageUsed in industries like healthcare, manufacturing, and logistics to streamline processesCommon across various industries for general administrative support
Search & Comparison IntentOften searched for process support roles; compared for technical support functionsCompared for general office support roles; broader scope

In summary, a Workflow Assistant focuses on supporting specific processes and technical workflows within an organization, often requiring technical skills. An Administrative Assistant handles broader office tasks like scheduling and correspondence. While both roles support organizational efficiency, their focus and skill requirements differ.

What are the most commonly searched types of Workflow jobs in Pennsylvania?

The most popular types of Workflow jobs in Pennsylvania are:

What job categories do people searching Workflow Assistant jobs in Pennsylvania look for?

The top searched job categories for Workflow Assistant jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for Workflow Assistant jobs?

Cities in Pennsylvania with the most Workflow Assistant job openings:

Infographic showing various Workflow Assistant job openings in Pennsylvania as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

$35.24 - $51.79/hr

Full-time

Medical, Retirement, PTO

Posted 27 days ago


Key responsibilities

  • Performs advanced imaging procedures such as mammograms, ultrasound, biopsies, and bone density scans.

  • Coordinates daily workflow, manages department schedule, and monitors supply utilization.

  • Leads orientation, training, and mentorship for new hires, students, and staff.


Job description

Are you searching for the next step in your clinical career, while still making a direct impact on patient care?  Looking for a team-oriented work environment that values employee development and well-being?

Join UPMC Magee-Womens Hospital as a full-time Lead Mammographer at UPMC Hillman Cancer Center in Shadyside!

Why Join Us?

  • Sign-On Bonus: $10,000 for a 2-year commitment for eligible hires!
  • Full-Time Benefits including Health Insurance options, PTO, Retirement, Paid Parental Leave, Tuition Assistance, and more!
  • Primarily daylight hours, Monday through Friday!
  • No travel!
  • State-of-the-art Imaging technology access and leading-edge diagnostic and treatment services, with numerous learning and career growth opportunities!
  • UPMC Magee-Womens Hospital is proud to be a National Center of Excellence in Womenโ€™s Health!

Work Schedule:

  • Primarily daylight hours, Monday through Friday!
  • Occasional 11 a.m. to 7:30 p.m. evening shift.
  • No on-call, holidays, or weekends!

Now is an exciting time to join our dynamic, experienced Mammography team at UPMC Hillman! Our department provides a variety of tests for patients, including mammograms, ultrasound, biopsies, and bone density scans, as well as the opportunity to work with Contrast Enhancement Mammograph research.

In addition to performing advanced imaging procedures, as a Lead, you will coordinate team workflow, assist with projects, and support our staff and Imaging leadership team!

If youโ€™re passionate about patient care and eager to grow professionally, apply today!

Responsibilities:

  • Performs duties in alignment with Mammographer Multi Skill or Mammography Specialist.
  • Coordinates daily workflow and schedule of the department while considering call-offs, vacations, patient volumes, and training needs.
  • Monitors supply utilization, ordering, and restocking, as needed.
  • Serves as a mentor and leader for others, and promotes teamwork and the achievement of departmental goals.
  • Deals with conflict and sensitive situations utilizing system-promoted leadership tools.
  • Responsible for offering remediation with Mammographers when necessary.
  • Assists in interviews for the recruitment of Mammography candidates and provides feedback for annual performance reviews.
  • Leads orientation and training for new hires, students, and other medical personnel.
  • Oversees maintenance of equipment, monitoring and evaluating quality control tests to ensure equipment compliance to regulations.
  • If required by this department, must demonstrate proper technique in venipuncture and proper use of power injectors.
  • May be required to administer PO and IV contrast per physician orders/department policy and assess patients for potential risk factors prior to contrast administration.
  • 3 years of clinical experience as a Registered Mammography Technologist.
  • Breast Sonography and/or Bone Densitometry certification required within 12 months of hire. 
  • Advanced skills and competency required to fulfill duties and responsibilities of invasive breast imaging procedures, breast sonography, and/or bone densitometry. 
  • Interpersonal skills necessary to effectively interact with patients in sensitive situations explaining procedures, providing instruction, and providing comfort and support. 
  • Analytical abilities necessary to operate complex equipment, optimize image quality, and minimize patient exposure to ionizing radiation. 
  • Comprehensive knowledge of sterile techniques.
  • Maintain active 15 mammography credits every 3 years as defined by the Mammography Quality Standard Act.


Licensure, Certifications, and Clearances:

  • ARRT M Certificate
  • Breast Sonography and/or Bone Densitometry certification required within 12 months of hire. 
    • Bone Densitometry certification can be via American Registry Radiologic Technologists or International Society for Clinical Densitometry.
  • Basic Life Support (BLS) OR Cardiopulmonary Resuscitation (CPR)
    • CPR required based on AHA standards that include both a didactic and skills demonstration component within 30 days of hire.
  • Act 34


UPMC is an Equal Opportunity Employer/Disability/Veteran