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Workflow Assistant Jobs in New York (NOW HIRING)

Green Key Resources

Executive Assistant

Manhattan, NY · On-site

Provide administrative support, ensuring efficient workflow. * Assist with facility security clearance activities and related documentation. * Maintain logs for business development, contracts, and ...

DFO Referrals

Executive Assistant

Westport, CT · Hybrid

Ensure executives stay on schedule and meet daily deliverables, monitor, and maintain their task lists, dashboards and workflow. * Assist with meeting preparation and follow up, including maintaining ...

Dalio Family Office

Executive Assistant

Westport, CT · Hybrid

Ensure executives stay on schedule and meet daily deliverables, monitor, and maintain their task lists, dashboards and workflow. * Assist with meeting preparation and follow up, including maintaining ...

DFO Referrals

Executive Assistant

Westport, CT · On-site

Ensure executives stay on schedule and meet daily deliverables, monitor, and maintain their task lists, dashboards and workflow. * Assist with meeting preparation and follow up, including maintaining ...

Dalio Family Office

Executive Assistant

Westport, CT · On-site

Ensure executives stay on schedule and meet daily deliverables, monitor, and maintain their task lists, dashboards and workflow. * Assist with meeting preparation and follow up, including maintaining ...

VillageMD

Shift Lead, Medical Receptionist

Manhattan, NY · On-site

$19.75 - $22/hr

Completion of items on the operational redbook/managers checklists * Assist all staff on workflow * Assist in getting coverage for scheduling holes if the need arises/known during the shift * May be ...

Sunbird Software Inc.

Staff Accountant

Piscataway, NJ · On-site

$75K/yr

Implement solutions to maximize departmental productivity and workflow. * Assist in the preparation of annual budgets, periodic forecasts, and financial plans. * Monitor expenses and support cost ...

Sunbird Software Inc.

Staff Accountant

Piscataway, NJ · On-site

Implement solutions to maximize departmental productivity and workflow. * Assist in the preparation of annual budgets, periodic forecasts, and financial plans. * Monitor expenses and support cost ...

Orthofeet

Replenishment Associate NS

Norwood, NJ · On-site

$16.50/hr

Keep inventory organized in racks, staging areas, and pick zones to support efficient workflow. Assist with cycle counts and inventory checks to maintain accuracy across the warehouse. What You'll ...

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Workflow Assistant information

What is a workflow assistant?

Workflow Assistants are professionals who support organizations by streamlining and managing business processes. They help coordinate tasks between different departments, ensure that projects move smoothly from one stage to the next, and often utilize software tools to automate repetitive tasks. Their role is crucial in maintaining efficiency, reducing errors, and improving overall productivity within a team or company. Workflow Assistants typically collaborate closely with project managers, team leads, and IT staff to implement and optimize workflow solutions.

How does a workflow assistant typically collaborate with other departments to ensure smooth operations?

As a Workflow Assistant, you will frequently act as a liaison between multiple departments, ensuring that tasks and projects move seamlessly through each stage. This often involves coordinating schedules, relaying important updates, and clarifying task requirements with team members from areas like operations, IT, and administration. Effective communication and organization skills are essential, as you'll need to track progress, address bottlenecks, and follow up on outstanding tasks to keep workflows efficient. Collaboration tools and regular check-ins are commonly used to maintain alignment and transparency across teams.

What are the key skills and qualifications needed to thrive as a workflow assistant, and why are they important?

To thrive as a Workflow Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of office processes, often supported by an associate degree or relevant administrative experience. Familiarity with workflow management software (like Asana, Trello, or Microsoft Office Suite) and basic data entry tools is typically required. Excellent communication, multitasking, and problem-solving abilities help Workflow Assistants excel in supporting teams and adapting to shifting priorities. These skills are crucial for ensuring efficient operations, minimizing errors, and maintaining smooth collaboration across departments.

What is the difference between Workflow Assistant vs Administrative Assistant?

AspectWorkflow AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may require basic technical skillsHigh school diploma or equivalent; often requires organizational skills
Work EnvironmentOffice settings, supporting specific workflows or processesOffice environments, managing general administrative tasks
Employer & Industry UsageUsed in industries like healthcare, manufacturing, and logistics to streamline processesCommon across various industries for general administrative support
Search & Comparison IntentOften searched for process support roles; compared for technical support functionsCompared for general office support roles; broader scope

In summary, a Workflow Assistant focuses on supporting specific processes and technical workflows within an organization, often requiring technical skills. An Administrative Assistant handles broader office tasks like scheduling and correspondence. While both roles support organizational efficiency, their focus and skill requirements differ.

What are the most commonly searched types of Workflow jobs in New York?

The most popular types of Workflow jobs in New York are:

What are popular job titles related to Workflow Assistant jobs in New York?

For Workflow Assistant jobs in New York, the most frequently searched job titles are:

What job categories do people searching Workflow Assistant jobs in New York look for?

The top searched job categories for Workflow Assistant jobs in New York are:

What cities in New York are hiring for Workflow Assistant jobs?

Cities in New York with the most Workflow Assistant job openings:

Workflow Assistant jobs near you
Infographic showing various Workflow Assistant job openings in New York as of July 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Executive Assistant

Manhattan, NY • On-site

Green Key Resources
Recruiting and Staffing Services • 201 - 500 employees
Learn more about Green Key Resourcesexternal

Other

Re-posted 3 days ago

Job description

Client in the architecture space is seeking an Executive Assistant to join their firm. Must have 3+ years of experience with executive support.


Hybrid schedule: Onsite 4 days/week, 1 day remote

Salary range: 75k - 85k

Hours: 9am - 6pm


Executive Assistant Key Responsibilities & Duties

  • Provide administrative support, ensuring efficient workflow.
  • Assist with facility security clearance activities and related documentation.
  • Maintain logs for business development, contracts, and proposals, initiating drafts as required.
  • Coordinate insurance-related documentation and responses to legal proceedings.
  • Perform data entry into project management software with precision and accuracy.
  • Develop organizational standards and protocols, collaborating with other Principals.
  • Schedule and organize meetings with staff and leadership for operational discussions.
  • Coordinate travel arrangements and ensure logistical support for business activities.


Executive Assistant Job Requirements

  • Bachelor’s degree preferred, with 3-5 years of relevant experience in administrative roles.
  • Exceptional communication, organizational, and time management skills.
  • Proficiency in Microsoft Office Suite, including Word, PowerPoint, Outlook, Excel, and Adobe Acrobat.
  • Experience in Architecture, Engineering, Construction, or Real Estate environments is highly preferred.
  • Strong editing, proofreading, and grammar skills for document preparation.
  • Ability to manage multiple priorities with accuracy and attention to detail.
  • Professional attitude with a collaborative approach to teamwork.
  • Adaptability and resourcefulness in dynamic work environments.
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About Green Key Resources

Sourced by ZipRecruiter

Green Key Resources cares deeply about Developing Personal lasting relationships with our Clients. Our Mission at Green Key Resources is to create connection between us, Our Candidates, and the Clients that we serve. We are dedicated to helping everyone we work with Build a better Future through our strong Industry Connections, Adherence to Ethical hiring practices and Commitment to a Holistic People first Recruiting Philosophy.

Industry

Recruiting and staffing services

Company size

201 - 500 Employees

Headquarters location

NY, US

Year founded

2004

Social media

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