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Workflow Assistant Jobs in New York (NOW HIRING)

Bomnin Automotive Group

Quick Lube Technician

Nanuet, NY

$14 - $19.50/hr

Collaborate effectively with other service department team members to ensure a streamlined workflow. Assist senior technicians and service advisors when required. Cleanliness and Organization: Keep ...

Orthofeet

Replenishment Associate NS

Norwood, NJ · On-site

$16.50/hr

Keep inventory organized in racks, staging areas, and pick zones to support efficient workflow. Assist with cycle counts and inventory checks to maintain accuracy across the warehouse. What You'll ...

Talent Edge Recruiting

Office Manager

New York, NY

$70K - $75K/yr

Coordinate with various departments to ensure efficient communication and workflow. * Assist in the preparation of budgets and monitor financial expenditures. * Implement and maintain office policies ...

Airmont Pharmacy Inc DBA Drug Mart

Be Seen First

Pharmacist

Suffern, NY · On-site

$57 - $63/hr

Manage and oversee pharmacy technicians to ensure a smooth daily workflow. * Assist with inventory management and maintaining a clean, organized work environment. Qualifications & Requirements:

VillageMD

Radiology Workflow Coordinator

New Providence, NJ · On-site

$21.30 - $26.15/hr

... workflows. * Answer all patient questions related to breast imaging and services provided by SMG ... Schedule targeted mammography exams in follow up to Breast MRI's. * Assist breast center with ...

VillageMD

Radiology Workflow Coordinator

New Providence, NJ · On-site

$21.30 - $26.15/hr

... workflows. * Answer all patient questions related to breast imaging and services provided by SMG ... Schedule targeted mammography exams in follow up to Breast MRI's. * Assist breast center with ...

VillageMD

Radiology Workflow Coordinator

New Providence, NJ · On-site

$21.30 - $26.15/hr

... workflows. * Answer all patient questions related to breast imaging and services provided by SMG ... Schedule targeted mammography exams in follow up to Breast MRI's. * Assist breast center with ...

Leota

E-Commerce Intern

Manhattan, NY

$16.50 - $22/hr

Contribute to new processes that streamline e-commerce workflow * Assist with email marketing campaigns and social media strategies * Coordinate ad campaigns with the brand initiatives and align with ...

Leota

E-Commerce Intern

Manhattan, NY · On-site

$16.50 - $22/hr

Contribute to new processes that streamline e-commerce workflow * Assist with email marketing campaigns and social media strategies * Coordinate ad campaigns with the brand initiatives and align with ...

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Workflow Assistant information

How does a workflow assistant typically collaborate with other departments to ensure smooth operations?

As a Workflow Assistant, you will frequently act as a liaison between multiple departments, ensuring that tasks and projects move seamlessly through each stage. This often involves coordinating schedules, relaying important updates, and clarifying task requirements with team members from areas like operations, IT, and administration. Effective communication and organization skills are essential, as you'll need to track progress, address bottlenecks, and follow up on outstanding tasks to keep workflows efficient. Collaboration tools and regular check-ins are commonly used to maintain alignment and transparency across teams.

What is the difference between Workflow Assistant vs Administrative Assistant?

AspectWorkflow AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may require basic technical skillsHigh school diploma or equivalent; often requires organizational skills
Work EnvironmentOffice settings, supporting specific workflows or processesOffice environments, managing general administrative tasks
Employer & Industry UsageUsed in industries like healthcare, manufacturing, and logistics to streamline processesCommon across various industries for general administrative support
Search & Comparison IntentOften searched for process support roles; compared for technical support functionsCompared for general office support roles; broader scope

In summary, a Workflow Assistant focuses on supporting specific processes and technical workflows within an organization, often requiring technical skills. An Administrative Assistant handles broader office tasks like scheduling and correspondence. While both roles support organizational efficiency, their focus and skill requirements differ.

What is a workflow assistant?

Workflow Assistants are professionals who support organizations by streamlining and managing business processes. They help coordinate tasks between different departments, ensure that projects move smoothly from one stage to the next, and often utilize software tools to automate repetitive tasks. Their role is crucial in maintaining efficiency, reducing errors, and improving overall productivity within a team or company. Workflow Assistants typically collaborate closely with project managers, team leads, and IT staff to implement and optimize workflow solutions.

What are the key skills and qualifications needed to thrive as a workflow assistant, and why are they important?

To thrive as a Workflow Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of office processes, often supported by an associate degree or relevant administrative experience. Familiarity with workflow management software (like Asana, Trello, or Microsoft Office Suite) and basic data entry tools is typically required. Excellent communication, multitasking, and problem-solving abilities help Workflow Assistants excel in supporting teams and adapting to shifting priorities. These skills are crucial for ensuring efficient operations, minimizing errors, and maintaining smooth collaboration across departments.
What are the most commonly searched types of Workflow jobs in New York? The most popular types of Workflow jobs in New York are:
What are popular job titles related to Workflow Assistant jobs in New York? For Workflow Assistant jobs in New York, the most frequently searched job titles are:
What job categories do people searching Workflow Assistant jobs in New York look for? The top searched job categories for Workflow Assistant jobs in New York are:
What cities in New York are hiring for Workflow Assistant jobs? Cities in New York with the most Workflow Assistant job openings:
Workflow Assistant jobs near you
Infographic showing various Workflow Assistant job openings in New York as of July 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

LEAD MEDICAL ASSISTANT/CLINICAL WORKFLOW COORDINATOR

Elnunu Medical Pc

Brooklyn, NY • On-site

$20 - $33/hr

Full-time

Re-posted 22 days ago

Job description

Benefits:
  • Competitive salary

Position Overview

We are seeking an experienced and highly organized Lead Medical Assistant / Clinical Workflow Coordinator to take ownership of clinical workflow and back-office operations. This role is essential for ensuring timely labs, refill requests, prior authorizations, and all paperwork are completed accurately and efficiently, so providers can focus on patient care. Spanish speaking is preferred.
The ideal candidate is proactive, detail-oriented, and comfortable taking charge of clinical processes, staff coordination, and patient communication.
Key Responsibilities

Clinical Workflow & Lab Management

  • Own daily lab workflow: review, track, and prepare labs for provider signature
  • Call or message patients with lab results per protocol
  • Ensure follow-up and documentation is complete
Paperwork & Forms

  • Manage all disability, FMLA, school/work, and home health forms
  • Track form completion and ensure timely provider signatures
  • Coordinate with front desk for intake and return of forms
Refills & Prior Authorizations

  • Process routine refill requests according to standing protocols
  • Initiate prior authorizations for medications, CT scans, and MRIs
  • Prepare all necessary documentation for provider review and approval
Team & Workflow Coordination

  • Assign and track tasks among other MAs and staff to ensure smooth daily operations
  • Act as point person for clinical communications between provider, staff, and patients
  • Identify bottlenecks or workflow issues and implement solutions
Qualifications

  • 2+ years experience as a Medical Assistant in a family practice or primary care setting
  • Strong organizational skills and attention to detail
  • Comfortable managing labs, refill requests, and paperwork independently
  • Excellent communication and interpersonal skills
  • Experience with EHRs, patient portals, and insurance systems preferred
  • Ability to take initiative and follow through 
Preferred Traits

  • Proactive, assertive, and solutions-focused
  • Can prioritize tasks and manage multiple workflows simultaneously
  • Strong sense of accountability for completing tasks on time
Compensation & Benefits

  • Competitive pay based on experience
  • Opportunities for growth into broader clinic operations
Daily Task Checklist (for clarity)

Clinical / Labs

  • Review incoming labs and flag abnormal results
  • Prepare labs for provider review/signature
  • Follow up with patients on lab results
Paperwork

  • Intake and track disability/FMLA/school/home health forms
  • Ensure provider signature and return to patient
Refills / PAs

  • Process refill requests per protocol
  • Initiate prior authorizations for meds or imaging
Workflow Coordination

  • Track staff tasks and follow up on completion
  • Route patient messages and urgent clinical issues
  • Identify and resolve workflow bottlenecks