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Workflow Coordinator Jobs (NOW HIRING)

RR Donnelley

Workflow Coordinator

New York, NY · On-site

The Workflow Coordinator for Office Services delivers exceptional customer service for our clients by coordinating workflow in one or more of the following areas: reprographics (copy) and mail ...

K2services

Workflow Coordinator

Phoenix, AZ

The Workflow Coordinator delivers high quality customer service by coordinating requests and completing related administrative responsibilities. This role partners closely with other Coordinators and ...

K2services

Workflow Coordinator

Phoenix, AZ · On-site

$29/hr

The Workflow Coordinator delivers high quality customer service by coordinating requests and completing related administrative responsibilities. This role partners closely with other Coordinators and ...

Samaritan's Purse

Workflow Coordinator

North Wilkesboro, NC · On-site

$17.50 - $23.75/hr

In the role of a Workflow Coordinator , you will have the opportunity to: * Maintain a personal, active relationship with Jesus Christ and be a consistent witness for Jesus Christ * Monitor and ...

Opensity Solutions

Workflow Coordinator

Phoenix, AZ · On-site

$29/hr

The Workflow Coordinator delivers high quality customer service by coordinating requests and completing related administrative responsibilities. This role partners closely with other Coordinators and ...

Perkins Coie LLP

Workflow Coordinator

Chicago, IL · On-site

$92K - $139K/yr

Workload Coordinator Drive Operational Excellence At Ashurst Perkins Coie , our people are our ... What You'll Do * Direct daily workflow operations for a high-performing legal support team.

Perkins Coie LLP

Workflow Coordinator

Austin, TX · On-site

$92K - $139K/yr

Workload Coordinator Drive Operational Excellence At Ashurst Perkins Coie , our people are our ... What You'll Do * Direct daily workflow operations for a high-performing legal support team.

Perkins Coie LLP

Workflow Coordinator

Dallas, TX · On-site

$92K - $139K/yr

Workload Coordinator Drive Operational Excellence At Ashurst Perkins Coie , our people are our ... What You'll Do * Direct daily workflow operations for a high-performing legal support team.

Munich Re

Workflow Coordinator

Princeton, NJ

$20.25 - $27.25/hr

Workflow Coordinator Munich Re America Services (MRAS) is a shared service organization that delivers services to all Munich Re US P&C Companies and other group entities. We're adding to our diverse ...

Opensity Solutions

Workflow Coordinator

Phoenix, AZ · On-site

The Workflow Coordinator delivers high quality customer service by coordinating requests and completing related administrative responsibilities. This role partners closely with other Coordinators and ...

Perkins Coie LLP

Workflow Coordinator

Austin, TX · On-site

$92K - $139K/yr

Workload Coordinator Drive Operational Excellence At Ashurst Perkins Coie , our people are our ... What You'll Do * Direct daily workflow operations for a high-performing legal support team.

Perkins Coie LLP

Workflow Coordinator

Denver, CO · On-site

$92K - $139K/yr

Workload Coordinator Drive Operational Excellence At Ashurst Perkins Coie , our people are our ... What You'll Do * Direct daily workflow operations for a high-performing legal support team.

Perkins Coie LLP

Workflow Coordinator

Anchorage, AK · On-site

$92K - $139K/yr

Workload Coordinator Drive Operational Excellence At Ashurst Perkins Coie , our people are our ... What You'll Do * Direct daily workflow operations for a high-performing legal support team.

Romark Logistics

WorkFlow Coordinator

Bethel, PA · On-site

$20.65/hr

Join Romark Logistics as a Workflow Coordinator , where you'll play a critical role in keeping our warehouse operations running efficiently. In this fast-paced position, you'll coordinate daily ...

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Workflow Coordinator information

See salary details

$27K

$57.9K

$101.5K

How much do workflow coordinator jobs pay per year?

As of Aug 20, 2026, the average yearly pay for workflow coordinator in the United States is $57,869.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,500.00 and $69,500.00 per year, depending on experience, location, and employer.

What is a workflow coordinator?

Workflow Coordinators are professionals responsible for managing and optimizing the flow of tasks, information, or documents within an organization. They monitor processes, assign work, and ensure that projects move smoothly from one stage to the next. Their goal is to improve efficiency, resolve bottlenecks, and facilitate communication between different departments or teams. Workflow Coordinators often use specialized software to track progress and maintain records, making them crucial to maintaining productivity and meeting deadlines.

What are the key skills and qualifications needed to thrive as a workflow coordinator?

To thrive as a Workflow Coordinator, you need strong organizational skills, attention to detail, and experience in process management, often supported by a bachelor's degree in business administration or a related field. Familiarity with workflow management software like Asana, Trello, or Microsoft Project, as well as proficiency in Excel, is typically required. Excellent communication, problem-solving, and multitasking abilities set top performers apart in this role. These skills are critical for ensuring efficient operations, timely task completion, and seamless coordination across teams.

What are some common challenges workflow coordinators face when managing multiple projects simultaneously?

Workflow Coordinators often juggle several projects at once, which can make prioritization and time management challenging. Balancing shifting deadlines, coordinating with cross-functional teams, and ensuring all tasks are completed on schedule requires strong organizational skills. Effective communication is key, as Workflow Coordinators must regularly update stakeholders and resolve bottlenecks to keep projects moving smoothly. Developing standardized processes and leveraging workflow management software can help manage these demands and reduce stress.

What is the difference between Workflow Coordinator vs Project Coordinator?

AspectWorkflow CoordinatorProject Coordinator
Primary FocusManaging and optimizing daily workflows and processesPlanning, executing, and monitoring specific projects
Required SkillsProcess management, organizational skills, communicationProject planning, scheduling, stakeholder coordination
Work EnvironmentOperational settings, departments, or teamsProject teams across various departments
CertificationsOften no formal certification required, but process management certifications helpfulProject Management Professional (PMP) or similar certifications

While both roles involve coordination and organizational skills, a Workflow Coordinator focuses on streamlining ongoing processes within an organization, whereas a Project Coordinator manages specific projects from initiation to completion. The Workflow Coordinator typically works in operational settings, ensuring efficiency, while the Project Coordinator handles project timelines, resources, and deliverables. Understanding these differences helps job seekers target the right roles based on their skills and career goals.

More about Workflow Coordinator jobs

What cities are hiring for Workflow Coordinator jobs?

Cities with the most Workflow Coordinator job openings:

What are the most commonly searched types of Workflow jobs?

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States with the most job openings for Workflow Coordinator jobs include:

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Workflow Coordinator jobs near you
Infographic showing various Workflow Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, 1% Temporary, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution, with an average salary of $57,869 per year, or $27.8 per hour.

Workflow Coordinator

Wilson Elser - Business & Legal Professionals

Milwaukee, WI • Hybrid

Full-time

Re-posted 5 days ago

Job description

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Workflow Coordinator position in our Milwaukee Office.

This position offers a flexible, hybrid working arrangement.

The Position

Wilson Elser's Milwaukee Office seeks a full-time Workflow Coordinator to join our expanding Paralegal Service Center. This Paralegal Service Center supports a wide variety of practice areas, in all of our 46 national offices. This is an excellent opportunity for experienced paralegals seeking to expand their careers into legal operations with a national firm.

Key Responsibilities:

Reporting to the Manager, the Workflow Coordinator would:

  • Monitor and manage the daily workflow of the Paralegal Service Center.
  • Serve as the central point of coordination for incoming paralegal requests.
  • Receive, review, prioritize, and assign incoming work requests based on urgency, complexity, deadlines, and staff availability.
  • Communicate with requestors to obtain missing information or clarification about paralegal projects.
  • Balance workloads across the paralegal team to maximize efficiency and productivity.
  • Track assignments from intake through completion to ensure service standards and deadlines are met.
  • Monitor paralegal assignment queues, identify workflow bottlenecks, and redistribute work when needed.
  • Track deadlines and proactively address workload concerns before service levels are impacted.
  • Escalate priority issues or resource constraints to management as appropriate.
  • If workflow coordination responsibilities are slow, utilize a timekeeper number to provide direct billable support as a backup resource.

Qualifications

  • Bachelor's degree
  • 10+ years of litigation paralegal experience with broad knowledge of legal workflows
  • Experience working in a national law firm is strongly preferred
  • Strong understanding of a variety of paralegal assignments and required effort
  • Strong organizational and time-management skills with the ability to manage multiple competing priorities
  • Excellent project management skills
  • Sound judgement in prioritization and workload allocation
  • Strong communication and collaboration skills
  • Proficiency with Microsoft Office Suite and document management systems
  • Ability to work independently while collaborating effectively across teams
  • Experience with legal workflow management software is a plus

Apply