Meeting Jobs (NOW HIRING)

• Owns the day-to-day management of the conference center and corporate visitor experience, ensuring rooms are prepared, staffed, cleaned, safe, and consistently client-ready.
• Provides high-touch, white-glove service to C-suite leaders and senior executives, ensuring meetings, events, and visits are executed with precision, discretion, and professionalism.
• Demonstrates strong executive presence and polish, confidently engaging with internal leaders and external stakeholders while representing the organization at the highest standard.
• Maintains strict confidentiality and discretion when supporting sensitive executive meetings, communications, and strategic initiatives.
• Proactively manages and adjusts run-of-show elements for executive meetings, ensuring alignment with leadership expectations, schedules, and real-time priorities.
• Serves as the primary point of contact for internal and external event stakeholders from inquiry through post-event follow-up to exceed visitor expectations.
• Plans and supports conference center and corporate events (executive and client meetings, town halls, trainings, offsite support, client/corporate events, and receptions), including timelines, run of show, and on-site pre- and post-event support.
• Manages event intake, calendaring, and space reservations; optimizes space utilization; and recommends room layouts based on meeting agenda and purpose.
• Exercises sound judgment and professionalism to navigate last-minute changes, competing priorities, and high-pressure situations calmly and effectively.
• Oversees vendor relationships (catering, A/V equipment, security, transportation, rentals, and cleaning services), including sourcing, scheduling, and performance management.
• Partners with A/V teams to ensure technical readiness (hybrid meeting support, microphones, recorded sessions, lighting, and staging) and troubleshoots in real time as needed.
• Supports event budgets by coordinating invoicing and, as needed, negotiating contracts and service agreements.
• Coordinates with Facilities, IT, Security, Reception, and internal stakeholders to ensure smooth arrivals, access management, signage, and an excellent visitor experience.
• Ensures compliance with organizational policies and applicable standards (risk management, safety, food and beverage guidelines, accessibility/ADA, and privacy where applicable).
• Creates post-event reporting (surveys, attendance, and lessons learned) and drives continuous improvement based on feedback and metrics.
• Partners with PANTHERx Communications team members to support corporate and employee events.
• Performs other duties as assigned.

• Bachelor’s degree in Business Administration or a related field.

Work Environment

This job requires on-site presence in our Pittsburgh-based headquarters five days per week. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets

Physical Demands

While performing the duties of this job, the employee is regularly required to sit, see, talk, or hear. The employee frequently is required to stand; walk; use hands and fingers to handle or feel; and reach with hands and arms. Visual acuity is necessary for tasks such as reading or working with various forms of data for extended periods. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

Benefits:

PANTHERx Rare Pharmacy affords an excellent benefit package, including but not limited to medical, dental, vision, health savings and flexible spending accounts, 401K with employer matching, employer-paid life insurance and short/long term disability coverage, and an Employee Assistance Program! Generous paid time off is also available to all full-time employees, as well as limited paid time off for part-time employees. Of course we offer paid holidays too!

Equal Opportunity:

PANTHERx Rare Pharmacy is an equal opportunity employer, and does not discriminate in recruiting, hiring, promotions or any term or condition of employment based on race, age, religion, gender, ethnicity, sexual orientation, gender identity, disability, protected veteran's status, or any other characteristic protected by federal, state or local laws.