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Mailroom Scanning Jobs (NOW HIRING)

SPS North America

Lead Mailroom Associate

Santa Clara, CA

$18.75 - $22.25/hr

Operate and maintain mailroom equipment, including postage meters, scanners, label printers, copiers, and multifunction devices (MFDs) * Monitor office and mailroom supply inventory and coordinate ...

Conduent, Inc.

Mailroom Associate

London, KY · On-site

$14/hr

Mailroom Associate Onsite: Must live in or near London, KY $14.00 per hour, 8:00am-5:00pm Work ... Sort, prepare, and scan documents daily * Enter claim data into client systems throughout the ...

24 Seven Talent

Mailroom Processor

Framingham, MA · On-site

$16.50 - $20.50/hr

Mailroom Processor (TJXJP00005151) Employment Type: Freelance Position Overview Our client in the ... July 21, 2026-March 15, 2027 Key Responsibilities • Receive, sort, scan, process, and distribute ...

New

Adecco

Mailroom Processor

Framingham, MA

$19/hr

Must have experience using scanners and tracking systems * Moving inventory and preparing shipments ... This Mailroom Processor role is being recruited for by one of our Centralized Delivery Teams and ...

Experian Payments

Lead Mailroom Associate

Londonderry, NH · On-site

$16.75 - $20/hr

Lead Mailroom Associate The Lead Mailroom Associate will support Mail & Data Imaging processes by ... Scan documents for both data entry and other teams, sending scanner output to the appropriate ...

Conduent, Inc.

Mailroom Associate

Buffalo, NY · On-site

$16/hr

Mailroom Associate Onsite: Must live in or near Buffalo, NY $16.00 per hour Work Schedule Monday ... Sort, prepare, and scan documents daily * Enter claim data into client systems throughout the ...

Conduent, Inc.

Mailroom Associate

Buffalo, NY

$16/hr

Mailroom Associate Onsite: Must live in or near Buffalo, NY $16.00 per hour Work Schedule Monday ... Sort, prepare, and scan documents daily * Enter claim data into client systems throughout the ...

Xerox

$17.50 - $20.75/hr

Operate mailroom equipment, including postage meters, scanners, printers, and shipping systems. * Maintain accurate shipment records, tracking information, and delivery confirmations. * Assist ...

JLL

Mailroom Manager

Oakland, CA

Oversee all incoming/outgoing mail processing, scanning, distribution, and courier management ... Ensure mailroom is fully operational during all designated business hours Team Leadership ...

SPS North America

Lead Mailroom Associate

Lowell, MA · On-site

$26 - $27/hr

Operate and maintain mailroom equipment, including postage meters, scanners, label printers, copiers, and multifunction devices (MFDs) * Monitor office and mailroom supply inventory and coordinate ...

Icon Consultants

Be Seen First

Mailroom Clerk

Bothell, WA · On-site

$18.90 - $21/hr

Print, scan, copy, fold, mail, and file documents accurately and efficiently. * Prepare outgoing mailings and packages for shipment. * Maintain printers, printing areas, and mailroom supplies.

SPS North America

Mailroom Associate

New York, NY · On-site

$25/hr

Mailroom Associate Reports To: Client Services Supervisor, Client Services Manager, or equivalent ... Receive, sign for, sort, and scan incoming mail and packages into the company tracking system ...

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All JobsMailroom Scanning Jobs

Mailroom Scanning information

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$10

$17

$23

How much do mailroom scanning jobs pay per hour?

As of Aug 6, 2026, the average hourly pay for mailroom scanning in the United States is $17.35, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $18.99 per hour, depending on experience, location, and employer.

What is the difference between Mailroom Scanning vs Mailroom Clerk?

AspectMailroom ScanningMailroom Clerk
Primary RoleDigitizing physical mail and documentsSorting, distributing, and managing incoming/outgoing mail
Skills & CertificationsBasic computer skills, attention to detailOrganizational skills, customer service
Work EnvironmentOffice setting, often with scanning equipmentOffice or mailroom environment, physical handling of mail
Industry UsageCommon in corporate, legal, healthcare sectorsStandard in most organizations with mail services

Mailroom Scanning focuses on converting physical mail into digital formats, while Mailroom Clerks handle the physical distribution and management of mail. Both roles are essential in organizational communication, but they differ in tasks and skill requirements.

More about Mailroom Scanning jobs
What cities are hiring for Mailroom Scanning jobs? Cities with the most Mailroom Scanning job openings:
What states have the most Mailroom Scanning jobs? States with the most job openings for Mailroom Scanning jobs include:
What job categories do people searching Mailroom Scanning jobs look for? The top searched job categories for Mailroom Scanning jobs are:
Mailroom Scanning jobs near you
Infographic showing various Mailroom Scanning job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 17% Part Time, 1% Temporary, and 8% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $36,097 per year, or $17.4 per hour.

Lead Mailroom Associate

SPS North America

Santa Clara, CA

$18.75 - $22.25/hr

Other

Posted 16 days ago

Job description

Lead Workplace Operations

Reports To: Client Services Supervisor, Client Services Manager, or equivalent leadership

Typical Working Hours: Mondays to Fridays; 8AM - 5PM / 9AM - 6PM (Tentative)

If you're an experienced mailroom professional with leadership skills and a passion for delivering exceptional service, this role is for you. As a Lead Mailroom Associate, you'll oversee daily mailroom operations while ensuring efficient mail, shipping, and workplace support services. You'll serve as the primary resource for office services, helping maintain seamless business operations and an outstanding client experience.

Why This Role Matters

Behind every productive workplace is an efficient operation. By leading mailroom services, coordinating shipments, and supporting workplace operations, you'll help ensure employees and clients receive timely, accurate, and professional service every day.

What You'll DoLead Mail & Shipping Operations
  • Oversee daily mailroom operations and ensure timely, accurate service delivery
  • Receive, sort, distribute, and process incoming and outgoing mail and packages
  • Coordinate shipments through USPS, UPS, FedEx, and other courier services
  • Track deliveries, maintain shipping records, and respond to mail and package inquiries
  • Notify employees of incoming deliveries and ensure secure handling of confidential materials
  • Maintain a clean, organized, and efficient mailroom environment
Shipping Compliance & Equipment
  • Follow shipping, safety, and chain-of-custody procedures
  • Operate and maintain mailroom equipment, including postage meters, scanners, label printers, copiers, and multifunction devices (MFDs)
  • Monitor office and mailroom supply inventory and coordinate equipment service requests as needed
Reception & Workplace Support
  • Provide reception coverage and assist employees, visitors, and vendors as needed
  • Support hospitality services by restocking pantries, assisting with conference room setups, and supporting office moves
  • Train and support backup personnel while assisting with additional operational needs during downtime
What You Have
  • High school diploma or equivalent required
  • 2+ years of experience in mailroom, shipping/receiving, office services, or related operations, including at least 1 year in a lead or supervisory role preferred
  • Strong communication, customer service, and organizational skills
  • Excellent time management and ability to manage multiple priorities
  • Proficiency with Microsoft Office and mailroom-related systems and equipment
  • Working knowledge of shipping/receiving procedures, packing methods, and chain-of-custody practices
  • Sound judgment when handling confidential or sensitive materials
  • Ability to work independently while leading daily operations
  • Professional, dependable, and committed to following company policies and procedures
Certification Requirement
  • Must be willing to obtain an onsite Basic Hazardous Materials (HazMat) Certification for lithium battery package handling. Training and certification are fully provided by SPS/client.
Physical Requirements
  • Ability to lift and move packages up to 40 lbs. regularly and up to 60 lbs. using a wheeled cart
  • Ability to stand, walk, bend, kneel, and sit for extended periods throughout the workday
  • Manual dexterity to operate standard office and mailroom equipment
  • Ability to communicate effectively using vision, hearing, and verbal/written communication

Travel: None or Negligible

Other Duties

This job description is not intended to be a comprehensive list of duties or responsibilities. Responsibilities may change at any time with or without notice based on business needs.

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