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Mailroom Scanning Jobs in Washington (NOW HIRING)

Strativia

General Clerk- Scanning Lead

Alexandria, VA · On-site

$18.25 - $21.75/hr

The Scanning Lead oversees all document imaging and mailroom operations, ensuring high-quality scanning, accurate document processing, and timely distribution of incoming and outgoing correspondence.

Strativia

General Clerk- Scanning Lead

Alexandria, VA · On-site

$18.25 - $21.50/hr

The Scanning Lead oversees all document imaging and mailroom operations, ensuring high-quality scanning, accurate document processing, and timely distribution of incoming and outgoing correspondence.

New

Sidley

Office Services Coordinator

Washington, DC · On-site

Proficiency with computers, scanners, and mailroom equipment like postage meters and specialized software. * Physical:Ability to lift and move mail containers and packages (sometimes in excess of 50 ...

Georgetown Univerisity

Mail Clerk

Washington, DC · On-site

$19.96/hr

Receives, scans, sorts and delivers incoming mail and packages from the USPS and all external ... Work Interactions Position reports directly to the mailroom supervisor and requires an in-depth ...

Georgetown University

Mail Clerk

Washington, DC · On-site

$19.96/hr

Receives, scans, sorts and delivers incoming mail and packages from the USPS and all external ... Work Interactions Position reports directly to the mailroom supervisor and requires an in-depth ...

Georgetown University

Mail Clerk

Washington, DC · On-site

$19.96/hr

Receives, scans, sorts and delivers incoming mail and packages from the USPS and all external ... Work Interactions Position reports directly to the mailroom supervisor and requires an in-depth ...

SPS North America

Office Services Associate

Washington, DC · On-site

$18 - $22.75/hr

This role is responsible for managing all aspects of print, copy, scan, and document production ... Mailroom & Delivery Operations * Process inbound and outbound mail, packages, and interoffice ...

RDR Inc

Executive Assistant

Chantilly, VA · On-site

Arrange for the delivery of outgoing mail/packages with the mailroom. * Prepare travel/training ... Prepare all document pages for scanning by removing bindings. * Maintain, update and serve as focal ...

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Mailroom Scanning information

What is the difference between Mailroom Scanning vs Mailroom Clerk?

AspectMailroom ScanningMailroom Clerk
Primary RoleDigitizing physical mail and documentsSorting, distributing, and managing incoming/outgoing mail
Skills & CertificationsBasic computer skills, attention to detailOrganizational skills, customer service
Work EnvironmentOffice setting, often with scanning equipmentOffice or mailroom environment, physical handling of mail
Industry UsageCommon in corporate, legal, healthcare sectorsStandard in most organizations with mail services

Mailroom Scanning focuses on converting physical mail into digital formats, while Mailroom Clerks handle the physical distribution and management of mail. Both roles are essential in organizational communication, but they differ in tasks and skill requirements.

What are popular job titles related to Mailroom Scanning jobs in Washington? For Mailroom Scanning jobs in Washington, the most frequently searched job titles are:
What job categories do people searching Mailroom Scanning jobs in Washington look for? The top searched job categories for Mailroom Scanning jobs in Washington are:
What cities in Washington are hiring for Mailroom Scanning jobs? Cities in Washington with the most Mailroom Scanning job openings:
Mailroom Scanning jobs near you
Infographic showing various Mailroom Scanning job openings in Washington as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

General Clerk- Scanning Lead

Strativia

Alexandria, VA • On-site

$18.25 - $21.75/hr

Full-time

Posted 4 days ago

Job description

Job Purpose:
The Scanning Lead oversees all document imaging and mailroom operations, ensuring high-quality scanning, accurate document processing, and timely distribution of incoming and outgoing correspondence. This position leads the scanning team, maintains document integrity, and ensures compliance with document retention policies and postal regulations while supporting a high-volume administrative environment.
Responsibilities:
  • Lead the daily operations of the document scanning and imaging team.
  • Ensure documents are properly prepared, scanned, indexed, and uploaded into document management systems.
  • Perform quality control reviews to ensure scanned documents are complete, legible, and accurately processed.
  • Operate and maintain high-volume scanning equipment and document capture software.
  • Manage incoming and outgoing mail, including sorting, postage, metering, and distribution.
  • Coordinate document retention, storage, and secure destruction in accordance with organizational policies.
  • Maintain mailroom supplies, scanning equipment, and operational inventory.
  • Ensure compliance with USPS regulations and internal document handling procedures.
  • Train and mentor scanning personnel while monitoring productivity and quality standards.
  • Prepare reports and support continuous process improvement initiatives.
  • Perform other duties as assigned.
Education and Experience:
  • High school diploma or GED required.
  • Experience leading document scanning, document imaging, or records management teams.
  • Experience managing mailroom operations in a high-volume environment.
  • Experience using document capture or imaging software such as OpenText Intelligent Capture, Kofax, Captiva, or similar platforms preferred.
  • Strong organizational, quality control, and time management skills.
  • Ability to manage multiple priorities while meeting established deadlines.
  • Experience with Microsoft Office Suite.
  • Ability to obtain and maintain any required background investigation or credentials

Strativia understands that our staff is our number one asset. Therefore, we provide competitive salaries and health benefits along with a robust training and development plans to help ensure that our employees are happy and motivated. If you are interested in the opportunity above please contact us and join a dynamic, fun and, fast growing organization.
Strativia is an Equal Opportunity Employer. Strativia in accordance with applicable law, does not discriminate in hiring or otherwise in employment on the basis of race, color, religion, sex, national origin, age, marital or veteran status, disability, sexual orientation, or any other legally protected status. EOE/AA/Vets

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