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Mail Room Manager Jobs (NOW HIRING)

VIVA USA INC

Mail Processor

Scottsdale, AZ · On-site

$16.25 - $19.25/hr

Excellent time management skills. Be able to run: -Neopost/ Pitney Bowes Class inserters -Xerox production class printers Experience in a similar or related role Experience Print or mail room setting ...

Kros-Wise

Mail Clerk

San Diego, CA · On-site

$20 - $21.68/hr

Provide navy client with mail and document management support. Responsible for picking up mail from the Naval Base Post Office and returning materials to mail room. Receives, reads and presorts ...

Kros-Wise

Mail Clerk

San Diego, CA · On-site

$17 - $20.75/hr

Provide navy client with mail and document management support. Responsible for picking up mail from the Naval Base Post Office and returning materials to mail room. Receives, reads and presorts ...

Kros-Wise

Mail Clerk

San Diego, CA · On-site

$20 - $21.68/hr

Provide navy client with mail and document management support. Responsible for picking up mail from the Naval Base Post Office and returning materials to mail room. Receives, reads and presorts ...

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Kros-Wise

Mail Clerk

San Diego, CA · On-site

$17 - $20.75/hr

Provide navy client with mail and document management support. Responsible for picking up mail from the Naval Base Post Office and returning materials to mail room. Receives, reads and presorts ...

ABM Industries, Inc.

Mail Room Clerk

Mountain View, CA · On-site

$27 - $36/hr

For information about ABM's benefits, visit Annual Benefits-Staff and Management ABM is seeking a ... You will oversee the mail services and shipping department (within our client office) by ...

ABM

Mail Room Clerk

Mountain View, CA · On-site

$27 - $36/hr

For information about ABM's benefits, visit Annual Benefits-Staff and Management ABM is seeking a ... You will oversee the mail services and shipping department (within our client office) by ...

Provest LLC

Mail Room Clerk

Tampa, FL · On-site

$18/hr

Receive, sort, and distribute mail and packages to appropriate destinations. * Maintain ... Manage daily workload to meet or exceed established affidavit, processing, and production goals.

ProVest

Mail Room Clerk

Tampa, FL · On-site

$14.50 - $18/hr

Receive, sort, and distribute mail and packages to appropriate destinations. * Maintain ... Manage daily workload to meet or exceed established affidavit, processing, and production goals.

Albanymed

Mail Courier

Broadway, VA

$18 - $23/hr

Mail Room Work Shift: Day (United States of America) Salary Range: $40,310.00 - $52,403.00 Salary ... Room temperatures will be moderate. MANAGEMENT RESPONSIBILITIES: None. This is a non-management ...

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How much do mail room manager jobs pay per hour?

As of Jul 7, 2026, the average hourly pay for mail room manager in the United States is $21.75, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $24.76 per hour, depending on experience, location, and employer.

What does a Mail Room Manager do?

A Mail Room Manager oversees the operations of an organization's mailroom, ensuring that all incoming and outgoing mail and packages are processed efficiently and securely. They manage mailroom staff, coordinate delivery schedules, and maintain records of mail distribution. Additionally, they implement protocols for handling sensitive or confidential materials and may be responsible for managing mailroom equipment and supplies. Their role is crucial in supporting smooth communication and logistical operations within the organization.

What are the key skills and qualifications needed to thrive as a Mail Room Manager, and why are they important?

To thrive as a Mail Room Manager, you need strong organizational abilities, attention to detail, and experience in mail distribution or logistics, often supported by a high school diploma or equivalent. Familiarity with mail tracking software, postage machines, and shipping systems is typically required. Leadership, effective communication, and problem-solving skills help you manage staff and ensure efficient workflow. These skills are critical for maintaining secure, timely, and cost-effective mail operations within an organization.

What does a mailroom manager do?

A mailroom manager oversees the receipt, sorting, and distribution of mail and packages within an organization. They coordinate with delivery services, maintain records, and ensure timely processing, often using mail management software. Strong organizational skills and knowledge of shipping procedures are essential for this role.

What is the career path for mailroom positions?

The career path for mailroom positions typically starts with entry-level roles such as Mail Clerk or Mailroom Associate, focusing on sorting and distributing mail. With experience, individuals can advance to supervisory roles like Mailroom Supervisor or Manager, and potentially move into administrative or logistics positions within the organization, often requiring strong organizational skills and familiarity with mail handling tools and procedures.

Are mailroom jobs stressful?

Mailroom Manager positions can involve physical tasks such as sorting and delivering mail, as well as managing logistics and deadlines, which can contribute to stress levels. The job environment is typically fast-paced, especially in large organizations, requiring organizational skills and attention to detail to reduce stress. However, stress levels vary depending on workload, workplace culture, and individual coping strategies.

What are some common challenges Mail Room Managers face in maintaining efficient operations, and how can they address them?

Mail Room Managers often encounter challenges such as handling high volumes of incoming and outgoing mail, ensuring timely delivery, and managing a diverse team with varying shifts. To maintain efficiency, it's important to implement robust tracking systems, establish clear procedures for sorting and distribution, and provide regular training for staff. Effective communication with other departments also helps anticipate bulk mailings or urgent deliveries, allowing the mail room to adapt quickly and maintain smooth operations.

What is the difference between Mail Room Manager vs Mail Clerk?

AspectMail Room ManagerMail Clerk
CredentialsHigh school diploma; experience in mail handling; sometimes management certificationsHigh school diploma or equivalent; basic mail handling knowledge
Work EnvironmentOffice mailroom, overseeing staff and operationsMailroom or reception area, handling incoming and outgoing mail
Employer & IndustryCorporations, government agencies, large organizationsSimilar settings, often entry-level roles within organizations
Search & Comparison IntentLooking for managerial roles in mail handlingLooking for entry-level mail handling positions

The Mail Room Manager oversees mailroom operations and staff, requiring management experience, while the Mail Clerk performs the day-to-day mail handling tasks. The manager role involves supervision and coordination, whereas the clerk focuses on processing mail. Both roles are essential in organizational communication and logistics.

What cities are hiring for Mail Room Manager jobs? Cities with the most Mail Room Manager job openings:
What are the most commonly searched types of Mail Room jobs? The most popular types of Mail Room jobs are:
What states have the most Mail Room Manager jobs? States with the most job openings for Mail Room Manager jobs include:
Mail Room Manager jobs near you
Supervisor, Mail Room

Supervisor, Mail Room

EMS Management & Consultants Inc

Arlington Heights, IL • On-site

$61K - $65K/yr

Other

Medical, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Description

Job Summary

The Mailroom Supervisor will oversee the day-to-day functions of a team of 15-20 who process received mail and payments and perform bank lockbox extractions. The supervisor will be responsible for ensuring optimal team performance through coaching and continuous training.    


Major Responsibilities/Activities

  • Directly responsible for maximizing and tracking team performance
  • Ensure all employees have the necessary tools to be successful in their roles
  • Conduct one on one meetings to review performance and set goals 
  • Support employee engagement, growth, and development
  • Track daily deposits and oldest mail dates making impromptu changes to priorities as needed to ensure client deliverables and turnaround times are met or exceeded
  • Reconcile bank deposits and chain of custody
  • Track all client specific, one-off, functions monitoring for accuracy and completion 
  • Reconcile bank lockboxes for accuracy
  • Create job aids and tools to prevent errors
  • Ensure all aspects of new client deployments are completed and updated on the deployment tracking tool
  • Provide direct client support by maintaining appropriate lines of communication with clients, resolving escalated issues or determining appropriate internal resource for resolution
  • Develop and facilitate best practices for time management and accuracy for Mailroom functions 
  • Ensures all employee time is accurately recorded in ADP including PTO, Holiday time, punches, monitoring overtime usage and approving payroll
  • Consistently supports and demonstrates the company mission and values

Other Responsibilities/Activities

  • Mandatory Saturday overtime when the last day of the month falls on the weekend
  • Recruit top performers to fill open positions
  • Create and/or strengthen direct client relationships
  • Locate missing payment remits


Requirements

Required Education, Skills, & Experience

  • High School Diploma
  • Intermediate to expert excel skills including file manipulation and creation
  • Strong, effective, and professional written and verbal communication skills.
  • Previous medical billing and/or account reconciliation experience
  • Ability to collaborate effectively with multi-departmental and diverse teams to achieve results
  • Highly organized with ability to be proactive, manage time, and prioritize work 
  • Willing and able to adapt to changes in work environment, procedures, priorities, schedule, and job duties

Preferred Education, Skills, & Experience

  • Understanding of Medicare, Medicaid, commercial, and patient reimbursement/billing, and HIPAA
  • Banking or Payment Posting reconciliation experience
  • Previous Leadership Experience

Working Environment/Physical Requirements

  • General office environment
  • Frequent telephone use
  • Frequent typing
  • Sitting for long periods of time, some standing
  • Use of basic office equipment such as computer, fax, printer, copier

Pay range: $61,000 - $65,000 annually, with final compensation based on the candidate's qualifications, experience, and business needs. Individuals in this role are eligible to participate in a discretionary bonus plan and a comprehensive benefit package, including a retirement plan, health coverage, and paid time off. Visit https://emsmc.com/careers/ to explore our total rewards package. 


Employees must be able to perform the essential functions of this position. Reasonable accommodations will be provided to qualified individuals with disabilities as needed to support their ability to perform these essential functions. If you require an accommodation for this position or to participate in the application process, please contact HR at humanresources@emsmc.com.


The responsibilities and duties outlined in this job description are not exhaustive and may be subject to change to meet the needs of the business. This job description is not an implied contract of employment and does not alter the at-will employment relationship.


Applicants must be authorized to work in the United States now and in the future; this role does not offer current or future visa sponsorship.


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