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Mail Room Manager Jobs (NOW HIRING)

The State of Arizona

Mail Clerk

Phoenix, AZ · On-site

$16 - $19.25/hr

  • Medical

  • Dental

  • Life

  • Retirement

  • PTO

The ICA Mail Room provides mail service to several building tenants and other state agencies. It ... Manager) processing and Neo-Track System (computerized and manual); receiving and processing ...

Kros-Wise

Mail Clerk

San Diego, CA · On-site

$20 - $21.68/hr

Provide navy client with mail and document management support. Responsible for picking up mail from the Naval Base Post Office and returning materials to mail room. Receives, reads and presorts ...

Kros-Wise

Mail Clerk

San Diego, CA · On-site

$20 - $21.68/hr

Provide navy client with mail and document management support. Responsible for picking up mail from the Naval Base Post Office and returning materials to mail room. Receives, reads and presorts ...

TNBR Careers

Receptionist/ Mail Room Clerk

Jackson, TN · On-site

$30K - $30K/yr

Receptionist/ Mail Room Clerk Institution: Jackson State Community College Job Summary This ... Managing all mailing supplies: Priority Mail envelopes/boxes, rubber bands, labels, multi-sized ...

New

Kros-Wise

Mail Clerk

San Diego, CA

$17 - $20.75/hr

Provide navy client with mail and document management support. Responsible for picking up mail from the Naval Base Post Office and returning materials to mail room. Receives, reads and presorts ...

Kros-Wise

Mail Clerk

San Diego, CA · On-site

$17 - $20.75/hr

Provide navy client with mail and document management support. Responsible for picking up mail from the Naval Base Post Office and returning materials to mail room. Receives, reads and presorts ...

Georgia Tech

Student Assistant - Mail Room

Atlanta, GA · On-site

$15.75 - $20.25/hr

Job Summary The Mail Room is seeking a bright, energetic student to support the Claw Card Office ... Prioritize mail by using effective time management skills. * Follow through to ensure that all ...

BrightKey

Mail Clerk

Philadelphia, PA · On-site

$16 - $18/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Mail Clerk We are seeking a detail-oriented and reliable Mail Clerk to manage and streamline the ... Corporate mail room experience Key Responsibilities: * Sort incoming mail to prepare for scanning

Slingshot LLC

Mail Services Team Lead

Franklin, IN · On-site

$15 - $18/hr

... Room Responsibilities * Accept incoming mail from various mail carriers daily * Sort and receive incoming mail and packages for students and faculty in the Slingshot mail platform daily * Manage ...

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Mail Room Manager information

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How much do mail room manager jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for mail room manager in the United States is $21.75, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $24.76 per hour, depending on experience, location, and employer.

What does a mail room manager do?

A Mail Room Manager oversees the operations of an organization's mailroom, ensuring that all incoming and outgoing mail and packages are processed efficiently and securely. They manage mailroom staff, coordinate delivery schedules, and maintain records of mail distribution. Additionally, they implement protocols for handling sensitive or confidential materials and may be responsible for managing mailroom equipment and supplies. Their role is crucial in supporting smooth communication and logistical operations within the organization.

What are the key skills and qualifications needed to thrive as a mail room manager?

To thrive as a Mail Room Manager, you need strong organizational abilities, attention to detail, and experience in mail distribution or logistics, often supported by a high school diploma or equivalent. Familiarity with mail tracking software, postage machines, and shipping systems is typically required. Leadership, effective communication, and problem-solving skills help you manage staff and ensure efficient workflow. These skills are critical for maintaining secure, timely, and cost-effective mail operations within an organization.

What are some common challenges mail room managers face in maintaining efficient operations, and how can they address them?

Mail Room Managers often encounter challenges such as handling high volumes of incoming and outgoing mail, ensuring timely delivery, and managing a diverse team with varying shifts. To maintain efficiency, it's important to implement robust tracking systems, establish clear procedures for sorting and distribution, and provide regular training for staff. Effective communication with other departments also helps anticipate bulk mailings or urgent deliveries, allowing the mail room to adapt quickly and maintain smooth operations.

What is the difference between Mail Room Manager vs Mail Clerk?

AspectMail Room ManagerMail Clerk
CredentialsHigh school diploma; experience in mail handling; sometimes management certificationsHigh school diploma or equivalent; basic mail handling knowledge
Work EnvironmentOffice mailroom, overseeing staff and operationsMailroom or reception area, handling incoming and outgoing mail
Employer & IndustryCorporations, government agencies, large organizationsSimilar settings, often entry-level roles within organizations
Search & Comparison IntentLooking for managerial roles in mail handlingLooking for entry-level mail handling positions

The Mail Room Manager oversees mailroom operations and staff, requiring management experience, while the Mail Clerk performs the day-to-day mail handling tasks. The manager role involves supervision and coordination, whereas the clerk focuses on processing mail. Both roles are essential in organizational communication and logistics.

Are mail room manager jobs stressful?

Mail room managers oversee the receipt, sorting, and distribution of mail and packages, often working in fast-paced environments that require organization and attention to detail. The job can be stressful during busy periods or when managing tight deadlines, but overall, it involves routine tasks and coordination skills. Stress levels vary depending on workload, company size, and individual management style.

What is the career path for mail room managers?

The career path for mail room managers often begins with entry-level positions such as mail clerk or courier, progressing to supervisory roles like senior mail room supervisor. With experience, individuals can advance to logistics or facilities management roles, and some may pursue certifications in supply chain or operations management to support career growth.

What cities are hiring for Mail Room Manager jobs?

Cities with the most Mail Room Manager job openings:

What are the most commonly searched types of Mail Room jobs?

The most popular types of Mail Room jobs are:

What states have the most Mail Room Manager jobs?

States with the most job openings for Mail Room Manager jobs include:

Mail Room Manager jobs near you
Infographic showing various Mail Room Manager job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 86% Full Time, 12% Part Time, and 1% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $45,246 per year, or $21.8 per hour.

Mail Room Specialist I

EMS Management & Consultants

Winston Salem, NC • On-site

$14.75 - $18/hr

Full-time

Posted 5 days ago

Job description

Description:

Job Summary

This position is responsible for processing incoming and outgoing mail including sorting and scanning client payments and correspondence. This position reconciles physical payments received by EMSMC on behalf of clients, reconciles them to EMSafe, and prepares deposits and other client-specific deliverables in accordance with client requirements, company standards, and compliance regulations.

Major Responsibilities/Activities

  • Open, sort, and distribute incoming mail, including payments, denials, correspondence, etc. Do not open mail delivered to confidential P.O. Box or identified in a manner that suggests it may be confidential. This mail should be set aside and delivered to the appropriate personnel.
  • Obtain payments & correspondence from various sources; scan into software program
  • Prepare payments for deposit into client bank accounts, including electronic transfer, in a timely and accurate manner and in accordance with client requirements
  • Identify check and payor errors and address with appropriate internal and/or external persons to correct the problem
  • File checks (for non-deposit clients), explanations of benefits, and other misc. correspondence in a secure manner until ready for mailing
  • Prepare and sign off on daily courier chain of custody for deposit accuracy and secure transfer of deposits
  • Prepare weekly client deliverables ensuring accuracy, timeliness, and completeness and reconciliation of payments
  • Conduct all job tasks, duties, and interactions with professionalism, respect, a positive attitude, and in accordance with company compliance policies and applicable government regulations
  • Consistently support and demonstrate the company mission and values

Other Responsibilities/Activities

  • Populate data fields from scanned images in order to link the image to the claim in billing system
  • Process & track mail (including certified mail) in a timely and accurate manner
  • Provide administrative support for other departments as needed
  • Scan documents into software program
  • Perform other necessary tasks as assigned by direct leader or department manager
  • May be required to work Saturdays when month end falls on Saturday, Sunday, or Monday


Requirements:

Required Education, Skills, & Experience

  • High School Diploma
  • Strong sense of confidentiality and professionalism regarding financial information and PHI
  • Flexibility to work extended hours to support the business as required
  • Strong sense of teamwork, strong interpersonal skills, and the ability to maintain composure in a fast-paced, high-pressured environment
  • Ability to learn, understand, and work within specific client requirements
  • Highly organized and multi-tasking with ability to manage time and prioritize work
  • Good communication and critical thinking skills
  • Ability to function well within a cross-functional team setting and independently
  • Willing and able to adapt to changes in work environment, procedures, priorities, and job duties

Preferred Education, Skills, & Experience

  • Strongly prefer prior experience in payment handling and/or mailroom or lockbox procedures
  • Prior experience in reconciliation, scanning/imaging, and/or data entry
  • Knowledge of HIPAA requirements and regulations
  • Working knowledge of Excel and Adobe Acrobat

Working Environment/Physical Requirements

  • General office environment
  • Typing, sitting, standing, walking, some light lifting
  • Use of basic office equipment such as computer, fax, printer, copier, telephone, scanner
  • Some use of postage machine
  • Sometimes required to work long hours and weekends without advanced notice

Employees must be able to perform the essential functions of this position. Reasonable accommodations will be provided to qualified individuals with disabilities as needed to support their ability to perform these essential functions. If you require an accommodation for this position or to participate in the application process, please contact HR at humanresources@emsmc.com.


The responsibilities and duties outlined in this job description are not exhaustive and may be subject to change to meet the needs of the business. This job description is not an implied contract of employment and does not alter the at-will employment relationship.


There is no anticipated closing date for applications; The role will remain open until filled.


Applicants must be authorized to work in the United States now and in the future; this role does not offer current or future visa sponsorship.

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