ZipRecruiter

Log In

1

Mail Room Coordinator Jobs (NOW HIRING)

Crown College

Mail Room Manager

Saint Bonifacius, MN · On-site

... incoming mail and packages; coordinating with the local U.S. Post Office, UPS, and FedEx ... As mail room services transition in-house from Sodexo, the Mail Room Manager will help design ...

US Tech Solutions

Mail room clerk

Lexington, MA · On-site

$18 - $22.25/hr

... mail location upkeep, assist in shipping and delivery of packages, assist with conference room set ... Responds to and coordinates all service calls required by customer. May perform filing duties in ...

System One

Mail Coordinator

Merrifield, VA · On-site

$17.50 - $22.50/hr

Job Title: Mail Coordinator Location: Vienna, VA Type: Contract Work Model: Onsite - onsite ... Demonstrated experience in a mail room or office environment. * Working knowledge of courier ...

System One

Mail Coordinator

Merrifield, VA · On-site

$17.50 - $22.50/hr

Job Title: Mail Coordinator Location: Vienna, VA Type: Contract Work Model: Onsite - onsite ... Demonstrated experience in a mail room or office environment. * Working knowledge of courier ...

System One

Mail Coordinator

Merrifield, VA · On-site

$17.50 - $22.50/hr

Job Title: Mail Coordinator Location: Vienna, VA Type: Contract Work Model: Onsite - onsite ... Demonstrated experience in a mail room or office environment. * Working knowledge of courier ...

System One

Mail Coordinator

Merrifield, VA · On-site

$17.50 - $22.50/hr

Job Title: Mail Coordinator Location: Vienna, VA Type: Contract Work Model: Onsite - onsite ... Demonstrated experience in a mail room or office environment. * Working knowledge of courier ...

System One Holdings, LLC

Mail Coordinator

Merrifield, VA · On-site

$17.50 - $22.50/hr

Job Title: Mail Coordinator Location: Vienna, VA Type: Contract Work Model: Onsite - onsite ... Demonstrated experience in a mail room or office environment. * Working knowledge of courier ...

System One

Mail Coordinator

Merrifield, VA · On-site

$17.50 - $22.50/hr

Job Title: Mail Coordinator Location: Vienna, VA Type: Contract Work Model: Onsite - onsite ... Demonstrated experience in a mail room or office environment. * Working knowledge of courier ...

System One

Mail Coordinator

Merrifield, VA · On-site

$17.50 - $22.50/hr

Job Title: Mail Coordinator Location: Vienna, VA Type: Contract Work Model: Onsite - onsite ... Demonstrated experience in a mail room or office environment. * Working knowledge of courier ...

System One

Mail Coordinator

Merrifield, VA · On-site

$17.50 - $22.50/hr

Job Title: Mail Coordinator Location: Vienna, VA Type: Contract Work Model: Onsite - onsite ... Demonstrated experience in a mail room or office environment. * Working knowledge of courier ...

Ricoh

Mail Services & Courier Specialist

Dayton, OH · On-site

$17 - $19/hr

Responsible for daily operations of a mail room, copy center, or scanning facility. * Operates ... May be responsible for conference room coordination and A/V equipment resource management.

OUTSOURCE MANAGEMENT GROUP LLC

Mail Clerk

Princeton, NJ · On-site

$21/hr

Ensures the delivery of packages in a timely manner in coordination with shipping and receiving ... Knowledge of mail room environment preferred * Exhibit strong Customer Service skills * Demonstrate ...

Onsite Management Group

Mail Clerk

Princeton, NJ · On-site

$21/hr

Ensures the delivery of packages in a timely manner in coordination with shipping and receiving ... Knowledge of mail room environment preferred * Exhibit strong Customer Service skills * Demonstrate ...

next page

Showing results 1-20

All JobsBusiness JobsBusiness Services JobsMailroom Clerk JobsMail Room Coordinator Jobs

Mail Room Coordinator information

See salary details

$12

$19

$25

How much do mail room coordinator jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for mail room coordinator in the United States is $19.45, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $21.63 per hour, depending on experience, location, and employer.

What is a mail room coordinator?

Mail Room Coordinators are professionals responsible for managing the receipt, sorting, distribution, and dispatch of mail and packages within an organization. They ensure that all incoming and outgoing correspondence is handled efficiently and delivered to the correct departments or individuals. Additionally, they may oversee the maintenance of mailroom equipment, manage inventories of mailing supplies, and support shipping and courier services as needed. This role is essential for maintaining smooth communication and operations within a company.

What are the key skills and qualifications needed to thrive as a mail room coordinator, and why are they important?

A Mail Room Coordinator needs excellent organizational skills, attention to detail, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with mail tracking software, postage meters, and inventory management systems is typically required. Strong communication, time management, and problem-solving abilities help individuals excel in this role. These skills and qualities are essential for ensuring accurate, efficient handling and distribution of mail and packages within an organization.

What are some common challenges faced by mail room coordinators, and how can they be effectively managed?

Mail Room Coordinators often encounter challenges such as handling high volumes of mail during peak periods, ensuring timely and accurate delivery, and maintaining confidentiality for sensitive packages. Effective organization, attention to detail, and the use of mail tracking systems are key to managing these demands. Coordinators typically work closely with building security, administrative staff, and external couriers to streamline processes and resolve delivery issues quickly. Developing good communication skills and a proactive approach to problem-solving can help in overcoming daily challenges and maintaining smooth mailroom operations.

What is the difference between Mail Room Coordinator vs Mail Clerk?

AspectMail Room CoordinatorMail Clerk
ResponsibilitiesOversees mail operations, manages staff, ensures timely delivery, and maintains mailroom equipment.Sorts, distributes, and processes incoming and outgoing mail and packages.
CredentialsHigh school diploma; experience in mail handling; organizational skills.High school diploma; basic mail handling experience.
Work EnvironmentMailroom or logistics department within an organization.Mailroom or shipping department, often entry-level.
UsageUsed in larger organizations with complex mail operations.Common in organizations with basic mail processing needs.

The Mail Room Coordinator typically manages the entire mail operation, overseeing staff and processes, while the Mail Clerk focuses on sorting and distributing mail. The coordinator role requires more organizational skills and experience, often in larger organizations, whereas the clerk role is more hands-on and entry-level. Both roles are essential for efficient mail management within a company.

Is a mail room coordinator job a good entry level position?

A mail room coordinator position is often suitable as an entry-level job, as it typically requires minimal prior experience and involves tasks like sorting, distributing mail, and operating basic office equipment. It can provide foundational skills in organization, communication, and office operations, which are useful for advancing to higher administrative or logistics roles.

Is working in a mail room coordinator hard?

Working as a mail room coordinator involves managing mail processing, organizing shipments, and maintaining records, which can be physically demanding and require attention to detail. The role often requires good organizational skills, familiarity with shipping tools, and the ability to handle repetitive tasks efficiently.

What cities are hiring for Mail Room Coordinator jobs?

Cities with the most Mail Room Coordinator job openings:

What are the most commonly searched types of Mail Room jobs?

The most popular types of Mail Room jobs are:

What states have the most Mail Room Coordinator jobs?

States with the most job openings for Mail Room Coordinator jobs include:

Mail Room Coordinator jobs near you
Infographic showing various Mail Room Coordinator job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 66% Full Time, 24% Part Time, 1% Temporary, and 7% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $40,460 per year, or $19.5 per hour.

Mail Room Coordinator/ID Card Management

Oklahoma State University

Warner, OK

$16.50 - $21/hr

Full-time

Posted 6 days ago

Oklahoma State University rating

7.4

Company rating: 7.4 out of 10

Based on 64 frontline employees who took The Breakroom Quiz

338th of 628 rated colleges and universities

Job description

Mail Room Coordinator/ID Card Management

Apply now Job no: 494972
Work type: Staff Full-time
Location: Warner
Categories: Skilled Craft & Trades

Campus

CONNORS

Contact Name & Email

Amanda Girty, amanda.girty@connorsstate.edu

Work Schedule

Monday through Friday, 8:00am-4:30pm

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

Commensurate with education and experience

Priority Application Date

While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by to ensure full consideration.

Special Instructions to Applicants

For full consideration, please include a resume, cover letter and contact information for three professional references.

About this Position

This position is tedious, time-consuming, and demanding. Responsibilities for this position include operating an automated mail machine, a multi-line phone system, creating and printing Connors State College ID cards, loading meal plans, and issuing parking permits. Daily tasks will include monitoring the mail room, logging and distributing mail and packages, as well as a daily courier run to the Muskogee Campus, two banks, and the post office. The employee chosen for this position will perform daily office tasks such as filing, analysis, and customer service, in addition to the mailroom duties. Effective communication skills and a high level of confidentiality and professionalism are required. Must be able to lift at least 25 lbs.

Required Qualifications
  • High School/GED (degree must be conferred on or before agreed upon start date)

Certifications, Registrations, and/or Licenses:

Valid Drivers license

Skills, Proficiencies, and/or Knowledge:

  • Self-directed, with good organizational skills
  • Computer-literate with knowledge of Microsoft Excel, Word & Outlook
  • Ability to analyze detailed data; critical thinking skills required
  • Possess good oral and written communication skills
  • Ability to work effectively with a variety of individuals
  • Skilled at performing multiple tasks simultaneously
  • Excellent Customer Service Skills
  • Team-oriented
Duties and Responsibilities
  • Process daily outgoing mail utilizing an automated postage machine.
  • Prepare monthly mail usage reports and check requests to be used to replenish machine threshold monthly.
  • Process funds upload to mail machine monthly.
  • Sort all incoming mail and prepare it for delivery.
  • Assure intercampus mail is delivered daily.
  • Coordinate and ensure the completion of a daily courier run to Muskogee Campus to deliver and pick up interoffice mail.
  • Ensure outgoing mail is delivered to the post office daily on time.
  • Receive, log, and process all incoming and outgoing freight deliveries.
  • Maintain efficient daily operations of the mailroom.
  • Transport the Bursar Office (both Warner and Muskogee) deposit to the bank daily.
  • Issue Connors State College ID cards and parking permits for students and employees.
  • Load meal plans on ID cards and troubleshoot ID card issues.
  • Assist students in analyzing and understanding their bursar statements.
  • Assist in the collection process.
  • Assist with filing, scanning, and answering a multi-line phone system.
  • Customer service experience and knowledge of postal service a plus.

The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Advertised: 27 Aug 2026 Central Daylight Time
Applications close:

Back to search results Apply now Refer a friend

Whatsapp Facebook LinkedIn Email App

What Oklahoma State University employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Apply