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Mail Room Coordinator Jobs (NOW HIRING)

Onsite Management Group, LLC

Mail Clerk

Princeton, NJ · On-site

$21/hr

Ensures the delivery of packages in a timely manner in coordination with shipping and receiving ... Knowledge of mail room environment preferred * Exhibit strong Customer Service skills * Demonstrate ...

System One

Mail Clerk

Vienna, VA · On-site

$25 - $28/hr

Mail Room Specialist Location: Vienna, VA Type: Contract Compensation: $28.00/hr Work Model: Onsite ... This includes operating mailing equipment, ensuring the accuracy of mailings, and coordinating with ...

System One

Mail Logistics Coordinator

Merrifield, VA · On-site

$19.50 - $26/hr

Mail Logistics Coordinator Location: Vienna, VA Type: Contract Work Model: Onsite - onsite ... Demonstrated work experience in mail room or office environment * Working knowledge of courier ...

System One

Mail Logistics Coordinator

Merrifield, VA · On-site

$19.50 - $26/hr

Mail Logistics Coordinator Location: Vienna, VA Type: Contract Work Model: Onsite - onsite ... Demonstrated work experience in mail room or office environment * Working knowledge of courier ...

System One

Mail Logistics Coordinator

Merrifield, VA · On-site

$19.50 - $26/hr

Mail Logistics Coordinator Location: Vienna, VA Type: Contract Work Model: Onsite - onsite ... Demonstrated work experience in mail room or office environment * Working knowledge of courier ...

System One

Mail Logistics Coordinator

Merrifield, VA · On-site

$19.50 - $26/hr

Mail Logistics Coordinator Location: Vienna, VA Type: Contract Work Model: Onsite - onsite ... Demonstrated work experience in mail room or office environment * Working knowledge of courier ...

System One

Mail Logistics Coordinator

Merrifield, VA · On-site

$19.50 - $26/hr

Mail Logistics Coordinator Location: Vienna, VA Type: Contract Work Model: Onsite - onsite ... Demonstrated work experience in mail room or office environment * Working knowledge of courier ...

System One

Mail Logistics Coordinator

Merrifield, VA · On-site

$19.50 - $26/hr

Mail Logistics Coordinator Location: Vienna, VA Type: Contract Work Model: Onsite - onsite ... Demonstrated work experience in mail room or office environment * Working knowledge of courier ...

System One

Mail Logistics Coordinator

Merrifield, VA · On-site

$19.50 - $26/hr

Mail Logistics Coordinator Location: Vienna, VA Type: Contract Work Model: Onsite - onsite ... Demonstrated work experience in mail room or office environment * Working knowledge of courier ...

System One

Mail Logistics Coordinator

Merrifield, VA · On-site

$19.50 - $26/hr

Mail Logistics Coordinator Location: Vienna, VA Type: Contract Work Model: Onsite - onsite ... Demonstrated work experience in mail room or office environment * Working knowledge of courier ...

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Mail Room Coordinator information

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How much do mail room coordinator jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for mail room coordinator in the United States is $19.45, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $21.63 per hour, depending on experience, location, and employer.

What is a mail room coordinator?

Mail Room Coordinators are professionals responsible for managing the receipt, sorting, distribution, and dispatch of mail and packages within an organization. They ensure that all incoming and outgoing correspondence is handled efficiently and delivered to the correct departments or individuals. Additionally, they may oversee the maintenance of mailroom equipment, manage inventories of mailing supplies, and support shipping and courier services as needed. This role is essential for maintaining smooth communication and operations within a company.

What are the key skills and qualifications needed to thrive as a mail room coordinator, and why are they important?

A Mail Room Coordinator needs excellent organizational skills, attention to detail, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with mail tracking software, postage meters, and inventory management systems is typically required. Strong communication, time management, and problem-solving abilities help individuals excel in this role. These skills and qualities are essential for ensuring accurate, efficient handling and distribution of mail and packages within an organization.

What are some common challenges faced by mail room coordinators, and how can they be effectively managed?

Mail Room Coordinators often encounter challenges such as handling high volumes of mail during peak periods, ensuring timely and accurate delivery, and maintaining confidentiality for sensitive packages. Effective organization, attention to detail, and the use of mail tracking systems are key to managing these demands. Coordinators typically work closely with building security, administrative staff, and external couriers to streamline processes and resolve delivery issues quickly. Developing good communication skills and a proactive approach to problem-solving can help in overcoming daily challenges and maintaining smooth mailroom operations.

What is the difference between Mail Room Coordinator vs Mail Clerk?

AspectMail Room CoordinatorMail Clerk
ResponsibilitiesOversees mail operations, manages staff, ensures timely delivery, and maintains mailroom equipment.Sorts, distributes, and processes incoming and outgoing mail and packages.
CredentialsHigh school diploma; experience in mail handling; organizational skills.High school diploma; basic mail handling experience.
Work EnvironmentMailroom or logistics department within an organization.Mailroom or shipping department, often entry-level.
UsageUsed in larger organizations with complex mail operations.Common in organizations with basic mail processing needs.

The Mail Room Coordinator typically manages the entire mail operation, overseeing staff and processes, while the Mail Clerk focuses on sorting and distributing mail. The coordinator role requires more organizational skills and experience, often in larger organizations, whereas the clerk role is more hands-on and entry-level. Both roles are essential for efficient mail management within a company.

Is a mail room coordinator job a good entry level position?

A mail room coordinator position is often suitable as an entry-level job, as it typically requires minimal prior experience and involves tasks like sorting, distributing mail, and operating basic office equipment. It can provide foundational skills in organization, communication, and office operations, which are useful for advancing to higher administrative or logistics roles.

Is working in a mail room coordinator hard?

Working as a mail room coordinator involves managing mail processing, organizing shipments, and maintaining records, which can be physically demanding and require attention to detail. The role often requires good organizational skills, familiarity with shipping tools, and the ability to handle repetitive tasks efficiently.

What cities are hiring for Mail Room Coordinator jobs?

Cities with the most Mail Room Coordinator job openings:

What are the most commonly searched types of Mail Room jobs?

The most popular types of Mail Room jobs are:

What states have the most Mail Room Coordinator jobs?

States with the most job openings for Mail Room Coordinator jobs include:

Mail Room Coordinator jobs near you
Infographic showing various Mail Room Coordinator job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 66% Full Time, 24% Part Time, 1% Temporary, and 7% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $40,460 per year, or $19.5 per hour.

Mail Clerk

Onsite Management Group, LLC

Princeton, NJ • On-site

$21/hr

Full-time

Posted 9 days ago

Job description

Description:

OMG, LLC is a market leader in providing on-site managed services and digital solutions for clients throughout the United States. We pride ourselves on taking care of our employees through our RightTeam program. Our philosophy is happy employees, happy clients. Our core values of a “Can do” attitude, Teamwork; Openness in communication; Honesty, Integrity, and Candor; Positive attitude; Excellent attendance record; Promptness, and a strong work ethic are the bases from which our employees excel. Our reputation for the highest level of quality and service rests 100% on the efforts of our employees. To continue our growth and success, we must constantly look to add high-caliber individuals to our team. 


Summary

The employee in this position is responsible for sorting, processing and/or delivery of mail 


Responsibilities

  •  Sorts incoming mail within specific expectations 
  •  Distributes sorted documents to proper departments for processing 
  •  Records incoming accountable mail pieces received for receipt signature 
  •  Performs mail delivery tasks 
  •  Operates postal mailing equipment as required
  •  Operates Mail Inserter to fold and insert mailing projects as required
  •  Prints, folds and inserts special projects as required. 
  •  Sorts all incoming checks as per client SOP
  •  Manages stamp sales and postal service client requests at service window 
  •  Maintains postal supplies 
  •  Ensures the delivery of packages in a timely manner in coordination with shipping and receiving
  •  Adheres to the Standards of Excellence 
  •  Performs miscellaneous duties as assigned by the Supervisor or Account Manager 
  •  Monitors and listens to clients to understand inquiries and requests to provide accurate information about the facilities and services and prompt assistance

 Qualifications

  •  High School Diploma or equivalent 
  •  Knowledge of mail room environment preferred 
  •  Exhibit strong Customer Service skills 
  •  Demonstrate mechanical aptitude to operate mail equipment 
  •  Minimum of intermediate computer skills and Microsoft EXCEL knowledge 
  •  Reading, writing, and basic arithmetic skills required 
  •  Ability to be personable, articulate, knowledgeable and professional in presenting oneself in a professional setting 
  •  Ability to learn skills quickly and thoroughly 
  •  Ability to multi-task 
  •  Attention to detail 
  •  Ability to function with a high level of patience, tact, and diplomacy in handling any complaints/situations 
  •  Excellent verbal and written communication skills 
  •  Excellent organizational skills 
  •  Ability to communicate effectively with co-workers 
  •  Ability to read and understand written and oral instructions 
  •  Strong initiative with an ability to work independently with minimal direct supervision 

Physical RequirementsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

  • Fine and/or gross motor skills, including the ability to grasp, lift and/or carry or otherwise move packages on a standard wheeled cart with a load capacity of 50lbs infrequently 
  • Ability to walk, bend, kneel, stand, and/or sit for an extended period 
  • Manual dexterity required for operating office machinery (phone, copy machines, binding equipment, etc.) or mail processing equipment 
  • The ability to exert maximum muscle force to lift, push, pull, or carry objects 
  • The ability to lift approximately 25lbs. daily 
Requirements:


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