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Mail Room Coordinator Jobs (NOW HIRING)

System One

Mail Logistics Coordinator

Merrifield, VA · On-site

$19.50 - $26/hr

Mail Logistics Coordinator Location: Vienna, VA Type: Contract Work Model: Onsite - onsite ... mail room or office environment • Working knowledge of courier software programs (FedEx, USPS ...

Legendary Inc

Security Mail Attendant/Courier

Destin, FL · On-site

$17/hr

Coordinating shipping details and documentation Mail Room Operations * Maintain a clean, organized, and fully stocked mail room and receiving area at all times. * Monitor and restock supplies (labels ...

New

Snohomish PUD

Mail Specialist 1 (PT)

Everett, WA

$24.87/hr

Job ID 16735 Department Mail Room Employment Status Regular Type Part Time - Hourly # of Openings 1 ... departmental reports, and coordinating purchase of departmental items. Distinguishing ...

aoa

Logistics Manager

Chicago, IL · On-site

JOB SUMMARY The AOA Logistics Manager is responsible for managing the mail room, mail and package ... Coordinates and handles shredding and purge management as needed by the AOA. Set up and manage ...

Roanoke College

Mail Services Assistant

Salem, VA · On-site

$16/hr

Assists the coordination with processing all types of mailings including bulk mailings ... Previous experience in a mail room preferred Special Conditions of Employment: * Satisfactory ...

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Mail Room Coordinator information

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How much do mail room coordinator jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for mail room coordinator in the United States is $19.45, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $21.63 per hour, depending on experience, location, and employer.

What is a mail room coordinator?

Mail Room Coordinators are professionals responsible for managing the receipt, sorting, distribution, and dispatch of mail and packages within an organization. They ensure that all incoming and outgoing correspondence is handled efficiently and delivered to the correct departments or individuals. Additionally, they may oversee the maintenance of mailroom equipment, manage inventories of mailing supplies, and support shipping and courier services as needed. This role is essential for maintaining smooth communication and operations within a company.

What are the key skills and qualifications needed to thrive as a mail room coordinator, and why are they important?

A Mail Room Coordinator needs excellent organizational skills, attention to detail, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with mail tracking software, postage meters, and inventory management systems is typically required. Strong communication, time management, and problem-solving abilities help individuals excel in this role. These skills and qualities are essential for ensuring accurate, efficient handling and distribution of mail and packages within an organization.

What are some common challenges faced by mail room coordinators, and how can they be effectively managed?

Mail Room Coordinators often encounter challenges such as handling high volumes of mail during peak periods, ensuring timely and accurate delivery, and maintaining confidentiality for sensitive packages. Effective organization, attention to detail, and the use of mail tracking systems are key to managing these demands. Coordinators typically work closely with building security, administrative staff, and external couriers to streamline processes and resolve delivery issues quickly. Developing good communication skills and a proactive approach to problem-solving can help in overcoming daily challenges and maintaining smooth mailroom operations.

What is the difference between Mail Room Coordinator vs Mail Clerk?

AspectMail Room CoordinatorMail Clerk
ResponsibilitiesOversees mail operations, manages staff, ensures timely delivery, and maintains mailroom equipment.Sorts, distributes, and processes incoming and outgoing mail and packages.
CredentialsHigh school diploma; experience in mail handling; organizational skills.High school diploma; basic mail handling experience.
Work EnvironmentMailroom or logistics department within an organization.Mailroom or shipping department, often entry-level.
UsageUsed in larger organizations with complex mail operations.Common in organizations with basic mail processing needs.

The Mail Room Coordinator typically manages the entire mail operation, overseeing staff and processes, while the Mail Clerk focuses on sorting and distributing mail. The coordinator role requires more organizational skills and experience, often in larger organizations, whereas the clerk role is more hands-on and entry-level. Both roles are essential for efficient mail management within a company.

Is a mail room coordinator job a good entry level position?

A mail room coordinator position is often suitable as an entry-level job, as it typically requires minimal prior experience and involves tasks like sorting, distributing mail, and operating basic office equipment. It can provide foundational skills in organization, communication, and office operations, which are useful for advancing to higher administrative or logistics roles.

Is working in a mail room coordinator hard?

Working as a mail room coordinator involves managing mail processing, organizing shipments, and maintaining records, which can be physically demanding and require attention to detail. The role often requires good organizational skills, familiarity with shipping tools, and the ability to handle repetitive tasks efficiently.

What cities are hiring for Mail Room Coordinator jobs?

Cities with the most Mail Room Coordinator job openings:

What are the most commonly searched types of Mail Room jobs?

The most popular types of Mail Room jobs are:

What states have the most Mail Room Coordinator jobs?

States with the most job openings for Mail Room Coordinator jobs include:

Mail Room Coordinator jobs near you
Infographic showing various Mail Room Coordinator job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 66% Full Time, 24% Part Time, 1% Temporary, and 7% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $40,460 per year, or $19.5 per hour.

ADMINISTRATIVE ASSISTANT I - 41000773

MyFlorida

Tallahassee, FL • On-site

$38K/yr

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Requisition No: 882101 

Agency: Office of the Attorney General

Working Title: ADMINISTRATIVE ASSISTANT I - 41000773

 Pay Plan: Career Service

Position Number: 41000773 

Salary:  $38,080.16 annually 

Posting Closing Date: 09/02/2026 

Total Compensation Estimator Tool

Our Organization and Mission: The Office represents the State of Florida in state and federal civil and criminal courts, from trial courts to the Supreme Court of the United States.

Pay: $38,080.16 Annually

Position Summary: 

This position functions as the Mail Room lead worker, reporting directly to Office Operations Manager I. This employee serves as the lead worker for of all mail room operations which includes processing all incoming and outgoing mail (internal and external), performing and monitoring all General Services check receiving and review processes, maintaining the state vehicles utilized by the mail room and provide leadership and guidance to all mail room staff.

At the direction of the Office Operations Manager I, this position will work together to coordinate unit staff meetings, keeping and adding to the agendas; assist in reinforcing procedures, and ensure mail room staff are current on procedural changes. 

This employee has oversight of all mail room operations which includes processing all incoming and outgoing mail (internal and external), oversight of the General Services check receiving and review process, maintaining the state vehicle utilized by the mail room and supervision of all mail room staff.

Supervision of the mail room staff involves hiring, disciplining, making recommendations for retention, special duty assignments, attendance and leave approvals, and performance reviews. 

Coordinates unit staff meetings, keeping and adding to the agendas, reinforces procedures, and keeps staff current on procedural changes. 

Facilitates the evaluation of mail room staff through established criteria and performance standards to meet production and other standards.  . 

Coordinates and provides or seeks provisions of training for support staff within the bureau. 

Participates in the implementation of workloads, workflow, production deadlines, and assists staff in determining workload priorities to achieve maximum utilization of time.

Incoming Mail: Employee opens and processes all incoming mail following all safety procedures. Including logging all courier packages and checks and ensuring that each piece of mail is properly placed in the correct section bin or delivered to the correct location. Utilize tracking system and trouble shoot any problems. Educate and make sure all mail room staff are following the proper procedures.

Outgoing Mail: Employee processes all outgoing mail, including USPS, UPS/FedEx and Inter-office, with any special handling procedures ensuring that all documentation is completed for tracking proposes. 

Properly placing the correct amount of postage on each piece of mail to ensure timely and cost-effective mail handling and delivery.

Research and train staff in any new procedures.

Employee provides guidance to all AG staff members regarding mailing procedures to include assigning UPS accounts. Inform supervisor of any concerns or issues that may arise including postal and shipping updates and closure information.

Make sure all equipment is up to date, cared for and properly maintained.

This includes ordering supplies and following all procedures for processing Purchasing and Finance documents properly.

State Vehicle: Make sure vehicle is maintained according to warranty, especially oil changes, and monthly reports are completed and submitted on a timely basis.

Monitor vehicle use, proper parking, appointments for rides, fleet card use, binder and inspection forms are kept up to date.

Participates and completes special projects as assigned by supervisor.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans' Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 

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