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Mail Room Coordinator Jobs (NOW HIRING)

aoa

Logistics Manager

Chicago, IL

JOB SUMMARY The AOA Logistics Manager is responsible for managing the mail room, mail and package ... Coordinates and handles shredding and purge management as needed by the AOA. Set up and manage ...

Roanoke College

Mail Services Assistant

Salem, VA · On-site

$16/hr

Assists the coordination with processing all types of mailings including bulk mailings ... Previous experience in a mail room preferred Special Conditions of Employment: * Satisfactory ...

Proferre, Inc.

GU · On-site

$14 - $18.75/hr

Support daily mail room operations in coordination with Reception or Administration. * Organize incoming mail and packages after receipt and logging by front desk personnel. * Sort and stage ...

Roanoke College

Mail Services Assistant

Salem, VA · On-site

$16/hr

Assists the coordination with processing all types of mailings including bulk mailings ... Previous experience in a mail room preferred Special Conditions of Employment: * Satisfactory ...

Inter Miami CF

Coordinator, Shipping & Receiving

Miami, FL · On-site

$16.50 - $20.75/hr

Job Type Full-time Description The Coordinator, Shipping and Receiving is responsible for managing ... Maintain an organized and clean mail room. * Prepare and dispatch outgoing mail, including weighing ...

Cumberland Farms

Mailroom Clerk I

Hopkinton, MA · On-site

  • Medical

  • Dental

  • Retirement

  • PTO

Mail Room Operations * Copy Center Operations * Parcel Shipping/Receiving * Pickup/Delivery Driver ... coordination) * Cold/Inclement weather assistance (spreading salt, clearing/shoveling walkways ...

Cumberland Farms, Inc.

Mailroom Clerk I

Westborough, MA

$15.94 - $21.25/hr

  • Medical

  • Dental

  • Retirement

  • PTO

Primary Responsibilities: * Mail Room Operations * Copy Center Operations * Parcel Shipping ... coordination) * Cold/Inclement weather assistance (spreading salt, clearing/shoveling walkways ...

Golden Gate Regional Center

Facilities Coordinator

San Rafael, CA · On-site

$42K - $50K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Facilities Coordinator Starting Salary Range: $42,193 - $50,632 GGRC is hiring for a Facilities ... Mail Room * Collect, sort, and distribute incoming mail and packages. * Assist with outgoing mail ...

Golden Gate Regional Center

Facilities Coordinator

San Rafael, CA · On-site

$42K - $50K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Facilities Coordinator Starting Salary Range: $42,193 - $50,632 GGRC is hiring for a Facilities ... Mail Room * Collect, sort, and distribute incoming mail and packages. * Assist with outgoing mail ...

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Mail Room Coordinator information

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How much do mail room coordinator jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for mail room coordinator in the United States is $19.45, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $21.63 per hour, depending on experience, location, and employer.

What is the difference between Mail Room Coordinator vs Mail Clerk?

AspectMail Room CoordinatorMail Clerk
ResponsibilitiesOversees mail operations, manages staff, ensures timely delivery, and maintains mailroom equipment.Sorts, distributes, and processes incoming and outgoing mail and packages.
CredentialsHigh school diploma; experience in mail handling; organizational skills.High school diploma; basic mail handling experience.
Work EnvironmentMailroom or logistics department within an organization.Mailroom or shipping department, often entry-level.
UsageUsed in larger organizations with complex mail operations.Common in organizations with basic mail processing needs.

The Mail Room Coordinator typically manages the entire mail operation, overseeing staff and processes, while the Mail Clerk focuses on sorting and distributing mail. The coordinator role requires more organizational skills and experience, often in larger organizations, whereas the clerk role is more hands-on and entry-level. Both roles are essential for efficient mail management within a company.

Is a mail room coordinator job a good entry level position?

A mail room coordinator position is often suitable for entry-level job seekers as it typically requires minimal prior experience and involves basic organizational and communication skills. It provides an opportunity to learn about office operations, logistics, and administrative tasks, which can serve as a foundation for career growth in administrative or operations roles.

How to get a job as a mail room coordinator?

To become a mail room coordinator, candidates typically need a high school diploma or equivalent, along with experience in mail handling or administrative support. Strong organizational skills, attention to detail, and familiarity with mail processing tools or software are important, and some positions may require physical ability to handle packages and standing for extended periods.

What are the key skills and qualifications needed to thrive as a mail room coordinator, and why are they important?

A Mail Room Coordinator needs excellent organizational skills, attention to detail, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with mail tracking software, postage meters, and inventory management systems is typically required. Strong communication, time management, and problem-solving abilities help individuals excel in this role. These skills and qualities are essential for ensuring accurate, efficient handling and distribution of mail and packages within an organization.

What are some common challenges faced by mail room coordinators, and how can they be effectively managed?

Mail Room Coordinators often encounter challenges such as handling high volumes of mail during peak periods, ensuring timely and accurate delivery, and maintaining confidentiality for sensitive packages. Effective organization, attention to detail, and the use of mail tracking systems are key to managing these demands. Coordinators typically work closely with building security, administrative staff, and external couriers to streamline processes and resolve delivery issues quickly. Developing good communication skills and a proactive approach to problem-solving can help in overcoming daily challenges and maintaining smooth mailroom operations.

Is working in a mail room coordinator hard?

Working as a mail room coordinator involves managing mail processing, organizing shipments, and maintaining records, which can be physically demanding and require attention to detail. The role typically requires organizational skills, familiarity with mail handling tools, and sometimes basic computer knowledge; the difficulty depends on the volume of mail and workplace environment.

What is a mail room coordinator?

Mail Room Coordinators are professionals responsible for managing the receipt, sorting, distribution, and dispatch of mail and packages within an organization. They ensure that all incoming and outgoing correspondence is handled efficiently and delivered to the correct departments or individuals. Additionally, they may oversee the maintenance of mailroom equipment, manage inventories of mailing supplies, and support shipping and courier services as needed. This role is essential for maintaining smooth communication and operations within a company.
What cities are hiring for Mail Room Coordinator jobs? Cities with the most Mail Room Coordinator job openings:
What are the most commonly searched types of Mail Room jobs? The most popular types of Mail Room jobs are:
What states have the most Mail Room Coordinator jobs? States with the most job openings for Mail Room Coordinator jobs include:
Mail Room Coordinator jobs near you
Infographic showing various Mail Room Coordinator job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 68% Full Time, 23% Part Time, 1% Temporary, and 6% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $40,460 per year, or $19.5 per hour.

Logistics Manager

aoa

Chicago, IL

Full-time

Re-posted 22 days ago

Job description

I.JOB SUMMARY
The AOA Logistics Manager is responsible for managing the mail room, mail and package delivery, and all mail room logistics. This position will oversee room set-up for large meetings and logistical needs for the organization.


II.ESSENTIAL FUNCTIONS
Manages all aspects of incoming and outgoing mail daily.
Manages all incoming and outgoing UPS shipments daily.
Manages all aspects of vendor relations impacting logistics area(s)
Coordinates all small furniture moves upon request.
Addresses all service requests within 24 hours.
Conducts Xerox copying, binder making, and large scale printing orders upon request.
Conducts daily rounds throughout organization to take stock of supplies and ensure inventory needs are met timely and maintained. Orders supplies pertinent to the mail room and ensures kitchens are stocked weekly.
Maintains knowledge of mail machines and scales.
Provides routine maintenance of machines and has the ability to troubleshoot machines prior to calling vendors.
Processes outgoing mail for post office pick-up in accordance with departmental procedure and time frames.
Participates in general HR projects under the leadership of Director of Human Resources that align with top priorities.
Coordinates and handles shredding and purge management as needed by the AOA.
Set up and manage shipment of materials to AOA and affiliate organizations conferences throughout the year
Order Business cards and stationary for the organization.
Manage the 3rd floor storage area; Track items being added or removed from storage area: Maintain organization of the storage area


OTHER RESPONSIBILITIES
Processes department mail when real-time filing by HR personnel is not possible.
Orders supplies for HR department as needed
Assists with filing of HR related documents and assists with HR coverage at times that don't conflict with mail room responsibilities or as needed.
Excellent interpersonal skills are necessary to maintain quality relations with co-workers, other departments, visitors, and prospective candidates.
Demonstrated ability to take instructions from various staff.
Maintains knowledge of placement of employees/departments to accurately distribute mail as evidenced by lack of misplaced mail.
Demonstrates a service excellence standard for all internal and external customers.
Organizes the mail/copy room to ensure efficiencies are met.
Ability to keep employee information confidential.
Other duties as assigned.


III.MINIMUM QUALIFICATION OR EXPERIENCE


Education:Associate's degree
Experience:1-3 years of experience managing operations in a mailroom.
Licensure or Certification: n/a
Special skills: Ability to utilize Pitney Bowes machine, UPS Online, Erequester, package tying machine, folding machine, knife, personal computer, fax machine, copy, and biding machine

IV.PHYSICAL, MENTAL DEMANDS/WORKING ENVIRONMENT


This position requires the ability to work out of the office locally (up to 5%) and out of state (up to 10%). This work may include weekday and weekend travel. Extended workday hours may be necessary around major meetings and other high-volume work periods.


Physical requirements include the ability to remain in a stationary position, the ability to move supplies and equipment up to 25 pounds and the ability to operate office equipment.


V.EVALUATION AND ASSESSMENT


This position description reflects the assignment of essential functions. It does not restrict additional tasks that may be assigned. This job description is subject to change based on the needs of the organization.

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