Invoice Manager Jobs in Florida (NOW HIRING)

POSITION REQUIREMENTS: This is an on-site position Monday – Thursday with flexibility to work remotely on Fridays and is based at Red Lobster’s corporate office in Orlando, FL. 

SUMMARY:

The Accounting Coordinator supports the Accounts Payable and Operational Accounting functions by ensuring the accurate and timely processing of financial transactions, maintaining compliance with company policies, and assisting with accounting, reconciliation, and reporting activities. This role serves as a key resource for invoice approvals, expense reimbursement compliance, vendor management, and payment-related issue resolution. The Accounting Coordinator collaborates closely with internal stakeholders and external partners to support efficient financial operations, maintain accurate records, and contribute to continuous process improvement initiatives.

ROLES AND RESPONSIBILITIES:

• Manage daily electronic payment processing activities, investigate payment exceptions, and resolve discrepancies in a timely manner.
• Support vendor onboarding, payment enrollment, and maintenance activities, serving as a point of contact to address setup issues and payment-related exceptions.
• Monitor compliance with company expense reimbursement policies by reviewing expense reports, identifying discrepancies, providing policy guidance, and responding to employee inquiries.
• Act as a primary contact for internal stakeholders and external suppliers regarding payment and invoice inquiries, ensuring issues are resolved accurately and professionally.
• Perform month-end and year-end accounting activities, including preparing account reconciliations, recording accruals, monitoring close activities, and ensuring accounts payable transactions are recorded accurately and timely.
• Maintain vendor/supplier master data by reviewing, validating, and processing updates to vendor records while supporting internal control requirements.
• Coordinate periodic reviews of invoice approval workflows and authorization levels to ensure compliance with established policies and internal controls.
• Review and process invoices to confirm appropriate approvals and adherence to company policies and procedures.
• Support invoice management and document processing activities to ensure timely and accurate recordkeeping.
• Identify opportunities for process improvements and operational efficiencies while assisting with special projects and other accounting-related initiatives as assigned.

EDUCATION & EXPERIENCE:

• Bachelor’s degree in accounting, finance, business administration, or a related field; equivalent combination of education and relevant experience may be considered.
• 2–4 years of experience in accounts payable, accounting, finance, or a related business support function.
• Foundational understanding of accounting principles, including accrual accounting, account reconciliations, and financial transaction processing.
• Experience reviewing and processing invoices, expense reports, vendor payments, or related accounting transactions.
• Experience working with ERP systems and financial applications; Oracle, Business Intelligence tools, or similar systems preferred.
• Proficiency with Microsoft Excel and other Microsoft Office applications.

KEY QUALIFICATIONS:

• Strong attention to detail with the ability to maintain accuracy while managing a high volume of transactions and competing priorities.
• Excellent organizational, analytical, and problem-solving skills with the ability to identify and resolve discrepancies independently.
• Strong verbal and written communication skills with the ability to interact professionally with employees, management, vendors, and other business partners.
• Ability to work effectively in a collaborative team environment while also managing assigned responsibilities independently.
• Customer-service mindset with a proactive approach to supporting internal and external stakeholders.
• Proficiency in Microsoft Excel, including the ability to analyze data using pivot tables, lookup functions, and other common spreadsheet tools.
• Ability to adapt to changing priorities, meet deadlines, and perform effectively in a fast-paced environment.
• Continuous improvement mindset with an interest in enhancing processes, strengthening controls, and improving operational efficiency.