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International Programs Assistant information

What is the difference between International Programs Assistant vs Program Coordinator?

AspectInternational Programs AssistantProgram Coordinator
CredentialsTypically requires a bachelor's degree, language skills, and familiarity with international affairsRequires a bachelor's degree, project management skills, and experience in program administration
Work EnvironmentNonprofit, educational, or government organizations involved in international initiativesVarious sectors including nonprofits, education, and government managing specific programs
Employer & Industry UsageCommonly employed in international development, cultural exchange, and educational programsUsed across industries for managing and overseeing projects and programs

The International Programs Assistant primarily supports international initiatives through administrative tasks, language skills, and coordination, while the Program Coordinator oversees the planning, execution, and management of specific programs. Both roles require similar educational backgrounds but differ in scope and responsibilities.

What are the main challenges international programs assistants face when coordinating with global partners?

International Programs Assistants often encounter challenges related to time zone differences, language barriers, and varying cultural expectations. Coordinating meetings and aligning project timelines can require flexibility and strong organizational skills. Additionally, clear communication is essential to ensure that all stakeholders are on the same page, especially when navigating different institutional policies or compliance requirements. Successfully managing these factors can greatly enhance program effectiveness and build strong international relationships.

What are the key skills and qualifications needed to thrive as an international programs assistant?

To thrive as an International Programs Assistant, you need strong organizational skills, attention to detail, and a background in international relations or a related field, often with a bachelor’s degree. Familiarity with office software, database management systems, and sometimes visa or travel documentation platforms is typically required. Excellent cross-cultural communication, adaptability, and problem-solving abilities are standout soft skills in this role. These competencies ensure smooth coordination of international programs, effective stakeholder engagement, and successful resolution of logistical challenges.

What does an international programs assistant do?

An International Programs Assistant provides administrative and logistical support for international education programs, such as study abroad or exchange initiatives. They help coordinate travel arrangements, process applications, manage program documentation, and assist students or faculty with inquiries related to international programs. Additionally, they may organize orientation sessions, maintain records, and liaise with international partners to ensure smooth program operations.
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International Programs Assistant jobs near you
Infographic showing various International Programs Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, and 3% Contract. Highlights an 88% Physical, 1% Hybrid, and 11% Remote job distribution.

International Negotiations Program Assistant

Totally Joined for Achieving Collaborative Techniques

Washington, DC • On-site

$42K - $53K/yr

Other

Medical, Dental, Vision, Retirement, PTO

Posted 8 days ago

Job description

International Negotiations Program Assistant
Department of State – International Narcotics and Law Enforcement (INL)
Washington, DC | Onsite | Full-Time
About Us:
Totally Joined for Achieving Collaborative Techniques (TJFACT) is a minority-owned, Service-Disabled Veteran-Owned Small Business (SDVOSB) delivering mission-focused professional services and technology solutions to the U.S. Government. Our teams support critical federal missions through collaboration, innovation, and operational excellence while building lasting partnerships with our customers, employees, and industry partners.
About This Position:
TJFACT is seeking a well-versed International Negotiations Program Assistant to support the Department of State – INL/FO/IN office, in Washington, DC. This position is equivalent to a Program Assistant/Program Support Specialist Level 2).
The International Negotiations Unit facilitates strategic and substantive planning for engagement in international fora; works with INL offices, regional bureaus, overseas posts, other functional bureaus, and others in the U.S. interagency; drafts substantive briefing materials to support senior-level U.S. participation in international meetings; and engages in international negotiations on meeting outcomes, as required. The Unit’s team members also serve as subject matter experts on these drug control and crime-related issues. The Unit engages with a range of international drug control and anti-crime fora, including with the Group of Seven (G-7), the United Nations, the Organization of American States, and dialogues with the European Union. In addition, the Unit manages Bureau foreign assistance funding through a dedicated budget line item.
Please note: This position is being recruited in support of a TPC proposal effort. Any offer of employment is contingent upon contract award and successful completion of all pre-employment requirements.
Key Responsibilities
International Negotiations: Support for Funding
  • Assists in the coordination of INL/FO/IN’s funding to the United Nations (UN) and other International Organizations (IO).
  • Assists in coordinating processes for and preparing for USG review and approval of, including clearance and signature, legally binding letters of agreement (LoA) with international organizations.
  • Assists in coordinating processes for and preparing for USG review and approval, including clearance, Anticipated Performance Completion End Date Adjustments (APCEDA).
  • Assists INL/FO/IN in its outreach with INL Program Offices to address and resolve implementation challenges and assists INL/FO/IN in its efforts to ensure that each IO is satisfying the terms and conditions of the LOA.
  • Assists INL/FO/IN in records management related to LOAs with IOs.
  • Assists in analyzing Bureau trends related to Bureau funding for IOs, including through the development of charts, graphs and analytical memos.
International Negotiations: Support for Interagency Delegation Preparations
  • Works as part of a team responsible for coordinating U.S. participation in international negotiations, in support of the INL/FO/IN Supervisory Foreign Affairs Officer and other team members.
  • Coordinates and supports U.S. delegations to drug control related meetings, including the UN Commission on Narcotic Drugs and the U.S. EU Political Dialogue on Drugs.
  • Provides logistics and administrative support; prepares documentation, briefing materials, and all other necessary correspondence and organizational and obligating documents related to international negotiations and expert groups.
  • Supports INL efforts to liaise with the U.S. Mission to International Organizations in Vienna (UNVIE) and other posts, as needed, by coordinating logistical arrangements for U.S. delegations, including working with post to secure hotel reservations, delegation meeting rooms, travel meeting schedules, U.S.-hosted side-events and other meetings, and provide other support, as needed.
  • Works with the U.S. interagency to coordinate substantive input in the development of U.S. position papers on meeting agenda items.
  • Coordinates substantive inputs within the Bureau and with the U.S. interagency, as needed, for the creation of U.S. position papers for INL Front Office bilateral meetings and agenda item discussions.
  • Provides administrative support to the INL Front Office for bilateral meetings and other discussions related to international negotiations and meetings.
  • Supports the preparation of reporting cables on the overall meetings and INL Front Office bilateral meetings.
  • Supports INL/FO/IN on drafting, reviewing and amending procurement requests and other documents required to obligate funding through the Global Drugs and Crime Policy budget lines, including contracts, grants and letters of agreement with international organizations, as assigned.
Required Qualifications
  • U.S. Citizen
  • Active security clearance
  • A Bachelor’s degree from an accredited institution
  • Two (2) to four (4) years’ experience in relevant field
  • Demonstrated ability to work on projects and issues within overall policy guidelines;
  • Demonstrated skilled in oral and written communication, sufficient to draft action and info memos, congressional testimony, press guidance and congressional and general correspondence;
  • Knowledge of international narcotics and law enforcement issues.
  • Ability to communicate effectively, both orally and in writing,
  • Demonstrated ability to provide advice, guidance, and consultation with regard to the interpretation and application of analysis.
Preferred Qualifications
  • Demonstrated experience working with the Department of State.
  • Demonstrated prior experience supporting or working within the Department of State’s International Narcotics and Law Enforcement Bureau.
  • At least two (2) years of experience in providing administrative and logistical support.
  • Demonstrated knowledge of the obligating mechanisms, namely LOAs, used by INL in its engagement with International Organizations.
  • Demonstrated experience with international organizations or international negotiation settings preferred.
  • Demonstrated experience developing and implementing programs focused on drug control and/or criminal justice, preferably with INL.
Benefits
  • Medical, Dental, and Vision Insurance
  • 401(k) with Company Match
  • Paid Time Off
  • Paid Holidays
  • Short-Term and Long-Term Disability Insurance
  • Employee Assistance Program (EAP)

TJFACT is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, disability, or any other status protected by applicable federal, state, or local law. We reserve the right to modify or revise job descriptions, in whole or in part. Reasonable accommodations will be made in accordance with applicable law.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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