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Internal Operations Assistant Jobs (NOW HIRING)

T. Parker Host

Operations Assistant

Portland, OR · On-site

... internal teams. This position is responsible for supporting vessel arrivals and departures ... The Operations Assistant serves as an important link between vessels, terminals, customers, vendors ...

Kona Ice

Operations Assistant

Savannah, GA · On-site

$11 - $12/hr

... internal customers. The primary purpose of this role is to support the ongoing day-to-day operation ... Operations Assistant Responsibilities: Maintaining inventory in multiple locations at our ...

Martin Brower

Operations Assistant

Mccook, IL · On-site

$23 - $25/hr

Operations Assistants are responsible for interacting with internal and external customers as well as collaborating with multiple teams * Other duties as assigned Required Education and Experience:

Peregrine Team

Operations Assistant

Santa Ana, CA · On-site

$22 - $25/hr

Coordinate internal projects by tracking deadlines and preparing reports * Assist with event ... Opportunity to grow into operations or office management * Full benefits package including 401(k) ...

Martin Brower

Operations Assistant

Mccook, IL · On-site

$23 - $25/hr

Operations Assistants are responsible for interacting with internal and external customers as well as collaborating with multiple teams * Other duties as assigned Required Education and Experience:

Acrisure

Operations Assistant

Saint Petersburg, FL · On-site

The Operations Assistant exercises independent judgment while supporting daily operations ... Communicate with clients, vendors, insureds, and internal stakeholders to resolve issues and ...

Reyes Coca-Cola Bottling

Operations Assistant

Sylmar, CA · On-site

$19.94 - $24.92/hr

Operations Assistants are responsible for interacting with internal and external customers as well as collaborating with multiple teams * Other duties as assigned Required Education and Experience:

CVCH

Operations Assistant

Wenatchee, WA · On-site

Contribute to internal communications or newsletters. Qualifications: Education: * Associate ... Operations Administrative Asst I, II: Administrative Professional Certification preferred.

Kona Ice

Operations Assistant

Savannah, GA · On-site

$11 - $12/hr

... internal customers. The primary purpose of this role is to support the ongoing day-to-day operation ... Operations Assistant Responsibilities: Maintaining inventory in multiple locations at our ...

Galvanize USA

Operations Assistant

Seattle, WA · Remote

$62K - $65K/yr

The Operations Assistant will support work related to finance, contract development, people ... Regularly upload incoming funds into internal CRM, reconciling pledges and supporting ...

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Internal Operations Assistant information

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How much do internal operations assistant jobs pay per hour?

As of Sep 15, 2026, the average hourly pay for internal operations assistant in the United States is $19.82, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $22.36 per hour, depending on experience, location, and employer.

What is the difference between Internal Operations Assistant vs Administrative Assistant?

AspectInternal Operations AssistantAdministrative Assistant
Primary RoleSupports internal processes, logistics, and operational workflowsProvides administrative support, manages correspondence, and schedules
Required SkillsOrganizational skills, process management, basic data analysisCommunication, scheduling, document management
Work EnvironmentOffice setting, often within operations or logistics teamsOffice setting, across various departments
Common CertificationsNone specific, relevant experience preferredNone specific, relevant experience preferred

The Internal Operations Assistant focuses on supporting internal processes and workflows, while the Administrative Assistant primarily handles clerical tasks and scheduling. Both roles require organizational skills and are commonly found in office environments, but they serve different functions within an organization.

How much does an internal operations assistant get paid?

The average salary for an internal operations assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and company size. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What does an internal operations assistant do?

An internal operations assistant supports the daily functions of a company's internal processes by handling administrative tasks, coordinating communication between departments, and managing documentation. They often use office software and may assist with scheduling, data entry, and process improvement to ensure smooth operations.

What cities are hiring for Internal Operations Assistant jobs?

Cities with the most Internal Operations Assistant job openings:

What are the most commonly searched types of Internal Operations jobs?

The most popular types of Internal Operations jobs are:

What states have the most Internal Operations Assistant jobs?

States with the most job openings for Internal Operations Assistant jobs include:

What are popular job titles related to Internal Operations Assistant jobs?

For Internal Operations Assistant jobs, the most frequently searched job titles are:

Internal Operations Assistant jobs near you

Operations Assistant

Portland, OR • On-site

T. Parker Host
Water Transportation • 201 - 500 employees
Learn more about T. Parker Hostexternal

Full-time

Posted 14 days ago

Job description

Title: Operations Assistant
Status: Full-time, Non-Exempt
Company: Host Agency, LLC
Reports To: Director, Agency Operations
Location: Host Agency - Portland, OR
Since its inception in 1923 as a ship agency business, T. Parker Host has developed a strong reputation for offering REAL solutions and improving efficiency for its customers. Host is the largest dry bulk agent in the United States and handles nearly 4,000 vessels annually, including dry bulk, breakbulk, tankers and cruise ships. As agents, we represent principals from around the world and coordinate directly with local and international parties for every ship we're appointed. Host Agency continues to develop a strong worldwide network of relationships throughout the maritime community.
Position Summary: The Operations Assistant provides operational and administrative support to ensure the efficient coordination of vessel agency activities and exceptional service to customers, vessel personnel, and internal teams. This position is responsible for supporting vessel arrivals and departures, boarding vessels, transporting and delivering documentation, ship's mail, crew members, customers, supplies, and vessel spare parts, and assisting with other time-sensitive operational needs.
The Operations Assistant serves as an important link between vessels, terminals, customers, vendors, government agencies, and HOST personnel. The successful candidate must be highly dependable, adaptable, safety-conscious, and comfortable working independently in a fast-paced marine and industrial environment. This role requires a flexible schedule, including nights, weekends, holidays, and extended hours as operational needs require.
The Person: The successful candidate will have the following behaviors and demonstrate the competencies below.
Core Principles: All team members must demonstrate an ability to adhere and understand the core principles of the company. This team member must be able to provide value and depth to the Core Principles of Host.
  • Our people are our greatest assets.
  • Their safety is our top priority.
  • We provide exceptional service.
  • We believe every relationship is important.
  • We are detectives, understanding all activities within our markets.
  • We know today's opportunities are tomorrow's growth.
  • We conduct all business with integrity.
  • We build on our legacy.

Essential Responsibilities and Duties:
  • Support day-to-day vessel agency operations and assist the Operations team with vessel-related assignments.
  • Board vessels at terminals, docks, anchorages, and other approved locations as operationally required.
  • Deliver, retrieve, obtain signatures for, and process vessel and operational documentation between vessels, terminals, government offices, customers, vendors, and HOST offices.
  • Assist with the timely distribution and collection of ship's mail, packages, documentation, supplies, and other vessel-related materials.
  • Pick up, transport, and deliver vessel spare parts, equipment, and supplies as required.
  • Safely transport crew members, customers, company representatives, and other authorized individuals to and from vessels, terminals, airports, hotels, offices, medical facilities, and other locations as needed.
  • Communicate regularly with Operations personnel regarding the status and completion of assigned tasks.
  • Maintain accurate records and logs of operational activities, deliveries, vehicle mileage, and other required information.
  • Assist with obtaining supplies and materials necessary to support vessel and office operations.
  • Maintain company vehicles and equipment in a clean and professional condition and promptly report maintenance or safety concerns.
  • Follow all terminal, vessel, port, company, and governmental safety and security requirements.
  • Maintain professionalism and confidentiality when handling customer, crew, vessel, or company information.
  • Provide timely updates regarding delays, changes, or issues that may affect vessel or customer operations.
  • Assist Operations personnel with additional administrative or logistical tasks as business needs require.
  • Perform other duties and responsibilities as assigned.

Education, Knowledge, Experience, Skills and Abilities Required:
  • High school diploma or equivalent required.
  • Previous experience in maritime operations, transportation, logistics, customer service, or a related environment preferred but not required.
  • Must possess a valid driver's license and maintain an acceptable driving record.
  • Must possess or be able to obtain and maintain a valid Transportation Worker Identification Credential (TWIC).
  • Basic proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
  • Ability to learn and effectively use company systems, applications, and operational technology.
  • Strong verbal and written communication skills.
  • Ability to communicate professionally with customers, vessel personnel, vendors, government representatives, and employees at all organizational levels.
  • Ability to work independently with limited supervision while maintaining communication with the Operations team.
  • Ability to safely operate a motor vehicle for extended periods.
  • Ability to manage multiple assignments and adjust priorities based on changing vessel schedules and operational needs.
  • Must be dependable, punctual, and responsive to time-sensitive operational requirements.
  • Must be comfortable working in marine, port, terminal, and industrial environments.
  • Ability and willingness to work a flexible schedule, including days, nights, weekends, holidays, and overtime as business needs require.

Physical Requirements:
  • Ability to frequently stand, walk, bend, reach, climb, and navigate uneven or potentially unstable surfaces.
  • Ability to climb steep vessel gangways, ladders, and stairs.
  • Ability to lift and carry up to 50 pounds regularly and up to 70 pounds occasionally, with or without reasonable accommodation.
  • Ability to enter and exit vehicles frequently and remain seated while driving for extended periods.
  • Ability to work outdoors and in varying weather conditions, including heat, cold, rain, wind, and humidity.
  • Ability to work safely around vessels, docks, terminals, heavy equipment, moving vehicles, and other industrial operations.
  • Ability to wear required personal protective equipment (PPE).

Work Environment and Schedule
This position routinely works in office, vehicle, vessel, terminal, dock, and industrial environments. The employee must be comfortable performing job duties in marine and industrial environments and may be required to work outdoors during adverse or changing weather conditions.
Because vessel operations occur around the clock, the Operations Assistant must have the flexibility to work variable schedules, including nights, weekends, holidays, overtime, and changes to scheduled hours based on operational requirements. The position may also require extended periods of driving based on vessel, customer, and operational needs.
The duties and responsibilities described above are not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with this position. The employee may be required to perform additional duties as assigned based on business needs.
For more information, please visit www.tparkerhost.com or Apply Online Here
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