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Internal Operations Assistant Jobs in Arizona (NOW HIRING)

Worldwide Jet

Aviation Operations Assistant

Phoenix, AZ · On-site

Support internal and external audits and ensure operational readiness * Assist in maintaining manuals, documentation, and regulatory records Security & Safety Programs * Support TSA security programs ...

Distro

Service Operations Supervisor

Chandler, AZ · On-site

Act as a liaison between clients and internal operations to ensure seamless delivery of services in ... Manage and escalate payroll tax notices and drive them to resolution. Assist and provide guidance ...

Distro

Service Operations Supervisor

Chandler, AZ · On-site

Act as a liaison between clients and internal operations to ensure seamless delivery of services in ... Manage and escalate payroll tax notices and drive them to resolution. Assist and provide guidance ...

Distro

Service Operations Supervisor

Chandler, AZ · On-site

Act as a liaison between clients and internal operations to ensure seamless delivery of services in ... Manage and escalate payroll tax notices and drive them to resolution. Assist and provide guidance ...

Apply Early

Distro

Service Operations Supervisor

Chandler, AZ · On-site

Act as a liaison between clients and internal operations to ensure seamless delivery of services in ... Manage and escalate payroll tax notices and drive them to resolution. Assist and provide guidance ...

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Internal Operations Assistant information

What is the difference between Internal Operations Assistant vs Administrative Assistant?

AspectInternal Operations AssistantAdministrative Assistant
Primary RoleSupports internal processes, logistics, and operational workflowsProvides administrative support, manages correspondence, and schedules
Required SkillsOrganizational skills, process management, basic data analysisCommunication, scheduling, document management
Work EnvironmentOffice setting, often within operations or logistics teamsOffice setting, across various departments
Common CertificationsNone specific, relevant experience preferredNone specific, relevant experience preferred

The Internal Operations Assistant focuses on supporting internal processes and workflows, while the Administrative Assistant primarily handles clerical tasks and scheduling. Both roles require organizational skills and are commonly found in office environments, but they serve different functions within an organization.

Is operations assistant a stressful job?

The role of an operations assistant can involve managing multiple tasks, deadlines, and communication with different departments, which may contribute to stress levels. However, the job's stressfulness depends on the work environment, workload, and individual skills in organization and time management.

What does an operations assistant do?

An operations assistant supports the daily functions of a business by handling administrative tasks, coordinating communication, managing schedules, and assisting with process improvements. They often use tools like spreadsheets and office software and may need strong organizational and communication skills. The role typically involves working in an office environment and may require attention to detail and multitasking abilities.

What is the highest paid administrative assistant?

The highest paid administrative assistants typically work in specialized industries such as finance, law, or executive support, with salaries reaching over $70,000 annually in some cases. Factors influencing pay include experience, location, certifications, and the complexity of tasks performed, such as managing executive schedules or handling confidential information.

What is the salary of an operations assistant?

The salary of an internal operations assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits and additional compensation vary by employer.
What cities in Arizona are hiring for Internal Operations Assistant jobs? Cities in Arizona with the most Internal Operations Assistant job openings:
Internal Operations Assistant jobs near you
Aviation Operations Assistant

Aviation Operations Assistant

Worldwide Jet

Phoenix, AZ • On-site

Full-time

Posted 7 days ago

Job description

Description
Aviation Operations Assistant
Location: Phoenix, AZ (DVT)
Type: Full-Time | In-Office
Join a premier Part 135 operation supporting elite aviation standards.
Worldwide Jet Charter is seeking a highly organized and operationally driven Assistant Chief Pilot to support the Chief Pilot in overseeing flight operations, pilot training, regulatory compliance, and company-wide safety and security programs.
This role is a key leadership position responsible for ensuring operational readiness, supporting pilot performance and compliance, and maintaining FAA and TSA regulatory standards across the operation.
Key Responsibilities
Flight Operations & Pilot Oversight
  • Support the Chief Pilot in day-to-day flight operations and pilot management
  • Assist with pilot onboarding, training oversight, and operational integration
  • Participate in pilot hiring processes, evaluations, and ongoing performance monitoring
  • Ensure adherence to company SOPs, safety standards, and regulatory requirements
  • Serve as a resource for pilots regarding operational and compliance matters

Training & Compliance
  • Oversee pilot and cabin attendant training programs (CAE, FACTS, recurrent scheduling)
  • Monitor pilot currency, qualifications, and training requirements
  • Maintain training records and ensure FAA compliance
  • Track check airman requirements and coordinate training needs
  • Support INDOC processes and pilot onboarding programs

Regulatory & Audit Support
  • Maintain compliance with FAA, TSA, Wyvern, and ARGUS standards
  • Access and review FAA PRD records and pilot background information
  • Support internal and external audits and ensure operational readiness
  • Assist in maintaining manuals, documentation, and regulatory records

Security & Safety Programs
  • Support TSA security programs (TFSSP, DASSP, KCM)
  • Act as TSA Liaison and assist with compliance oversight
  • Support DOT Drug & Alcohol Program (DER responsibilities as assigned)
  • Coordinate CHRC fingerprinting and security clearances
  • Ensure compliance with all applicable safety and security regulations

Operational & Administrative Leadership Support
  • Provide direct support to the Chief Pilot, Director of Operations, and executive leadership
  • Participate in operational meetings; document and communicate key takeaways
  • Support cross-functional coordination with Maintenance, Crew Logistics, and Operations
  • Assist in managing pilot records, databases, and reporting systems
  • Help maintain efficient office and operational workflows

Qualifications
Required
  • Prior aviation experience required (Part 135 strongly preferred)
  • Strong understanding of FAA regulations and operational compliance
  • Experience with pilot training, records management, or flight operations support
  • Strong leadership, communication, and problem-solving skills
  • High level of organization and attention to detail
  • Ability to manage multiple priorities in a fast-paced environment
  • Proficiency in Microsoft Office (Outlook, Excel, Word, Teams)
  • Associate's degree required; Bachelor's degree preferred (Aviation or related field)

Preferred
  • Experience with PRD, Wyvern, ARGUS, or similar compliance systems
  • Familiarity with TSA security programs and regulatory requirements
  • Experience in a supervisory or leadership support role within aviation
  • Knowledge of Jet Insight or similar systems
  • Notary Public or ability to obtain

Schedule
Monday - Friday, 7:30 AM - 4:00 PM
On-call availability for evenings and weekends as needed
Why Join Worldwide Jet Charter
  • High-growth private aviation environment
  • Direct involvement in flight operations leadership and compliance
  • Opportunity to grow into senior operational leadership roles
  • Work alongside experienced aviation professionals and executive leadership

Apply