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Intake Specialist Jobs (NOW HIRING)

QUIPT HOME MEDICAL INC

Intake Specialist

Senath, MO · On-site

$15 - $20/hr

Intake Specialist Job Type: Full-time Position Reports To: Branch Manager Description Quipt Home Medical is a rapidly growing leader in the provision of clinical respiratory equipment and service in ...

Rogers Behavioral Health

Intake Specialist

West Allis, WI · On-site

$17.25 - $23.25/hr

The Intake Specialist serves as a patient advocate and facilitates the process that allows for access to life changing care for members of the community. The Intake Specialist is a professional who ...

Newman Group Search

Intake Specialist

San Jose, CA

$20.75 - $27.75/hr

Intake Specialist Insurance Intake Specialist Customer Intake Specialist We are working with a client, a fast-growing AI-driven insurance brokerage based in the Bay Area, to hire Customer Intake ...

Light Counseling

Intake Specialist

Forest, VA

$15 - $20/hr

The Intake Specialist plays a vital role in that mission. For many clients, this is the first person they speak with when seeking help, and that interaction shapes their first experience with Light ...

Light Counseling

Intake Specialist

Forest, VA · On-site

$15 - $20/hr

The Intake Specialist plays a vital role in that mission. For many clients, this is the first person they speak with when seeking help, and that interaction shapes their first experience with Light ...

Rogers Behavioral Health

Intake Specialist

West Allis, WI

$17.25 - $23.25/hr

The Intake Specialist serves as a patient advocate and facilitates the process that allows for access to life changing care for members of the community. The Intake Specialist is a professional who ...

Somekh & Associates

Intake Specialist

Garden City, NY

$17 - $20/hr

The Intake Specialist handles the Firm's initial contact with potential new clients. The primary functions are to (1) qualify and screen leads for the type of law and conflict of interest, (2) ...

Youth Advocate Programs

Intake Specialist

Philadelphia, PA

$18 - $24/hr

The Intake Specialist plays a vital role in initiating and completing the intake process for Children and Youth referred to the program. This includes collecting, organizing, and verifying required ...

U.S.VETS

Intake Specialist

Los Angeles, CA

$21.78 - $27.23/hr

The Intake Specialist provides direct support to the program team and serves as the point of contact for program eligibility and the intake process. The main function of these programs is to assist ...

Light Counseling

Intake Specialist

Forest, VA · On-site

$15 - $20/hr

The Intake Specialist plays a vital role in that mission. For many clients, this is the first person they speak with when seeking help, and that interaction shapes their first experience with Light ...

Douglass & Runger

Intake Specialist

Arlington, TN

$19 - $22/hr

Intake Specialist Seeking Intake Specialist who loves helping people! If you are interested in applying for this position, please read the entire job posting and follow all instructions explicitly.

Somekh & Associates

Intake Specialist

Garden City, NY

$17 - $20/hr

The Intake Specialist handles the Firm's initial contact with potential new clients. The primary functions are to (1) qualify and screen leads for the type of law and conflict of interest, (2) ...

LaBovick Law Group

Intake Specialist

Palm Beach Gardens, FL

$16.75 - $22.50/hr

Be the First Voice of "Justice for All" - Intake Specialist at LaBovick Law Group Are you the kind of person who can make someone feel heard, supported, and informed from the very first phone call?

Roots Through Recovery

Intake Specialist

Long Beach, CA · On-site

We are actively seeking an Intake Specialist within our substance use and co-occurring disorder treatment intensive outpatient program. As an essential member of our team, the Intake Specialist plays ...

Rogers Behavioral Health

Intake Specialist

West Allis, WI · On-site

$17.25 - $23.25/hr

The Intake Specialist serves as a patient advocate and facilitates the process that allows for access to life changing care for members of the community. The Intake Specialist is a professional who ...

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How much do intake specialist jobs pay per hour?

As of Jun 14, 2026, the average hourly pay for intake specialist in the United States is $20.81, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $22.84 per hour, depending on experience, location, and employer.

What is an Intake Specialist?

An Intake Specialist is a professional who serves as the initial point of contact for clients or patients in various settings such as healthcare, legal, or social services. They are responsible for gathering information, assessing client needs, and ensuring that individuals are directed to the appropriate services or resources. Intake Specialists play a key role in streamlining the process for clients by conducting interviews, completing necessary documentation, and sometimes verifying insurance or eligibility. Their work helps organizations efficiently manage new cases and provide timely assistance to those seeking help.

What Is an Intake Specialist?

An intake specialist works in the medical field to direct a client or patient to the services they need. Intake specialists can work in various industries and workplaces, including hospitals, clinics, mental health facilities, and even law firms. As an intake specialist, your responsibilities include maintaining paperwork on a patient’s medical needs and history and directing them towards the proper facility. You also work with a patient’s family to help inform your understanding of a patient. Other duties include coordinating appointment times for clinical staff. It is your job to maintain documentation of all patient information and acquire referral sources necessary to bill and collect for your services.

What are some common challenges faced by Intake Specialists during the client onboarding process?

Intake Specialists often encounter challenges such as managing high call volumes, gathering complete and accurate information from clients, and addressing sensitive or urgent client needs efficiently. Balancing empathy with efficiency is key, as you'll frequently interact with individuals in stressful situations. Additionally, collaborating effectively with other departments to ensure smooth handoffs and clear communication can be demanding but is essential for seamless client onboarding.

Is an intake specialist a receptionist?

An intake specialist is a role focused on gathering client information, verifying eligibility, and coordinating services, often in healthcare or social services settings. While they may perform some front-desk duties, their primary responsibilities involve data collection and communication rather than general reception tasks.

How much does an intake specialist make?

In North Carolina, an intake specialist typically earns an average salary of around $35,000 to $45,000 per year, depending on experience, industry, and location. The role often requires strong communication skills and familiarity with data entry or case management software.

What is the role of an intake specialist?

An intake specialist is responsible for collecting and verifying client information, scheduling appointments, and ensuring proper documentation. They often work in healthcare, social services, or legal settings, using communication and organizational skills to facilitate client intake processes.

What jobs pay 10,000 a month without a degree?

An Intake Specialist typically earns less than $10,000 a month, but some high-paying roles such as sales managers, real estate brokers, or certain skilled trades can reach or exceed that level without a degree. These jobs often require experience, strong skills, or certifications and may involve sales, management, or technical expertise. Income varies widely based on industry, location, and performance.

What are the key skills and qualifications needed to thrive as an Intake Specialist, and why are they important?

To thrive as an Intake Specialist, you need strong organizational skills, attention to detail, and a background in customer service or social services, often supported by a relevant associate’s or bachelor’s degree. Familiarity with case management software, electronic medical records (EMR), and data entry systems is commonly required. Excellent interpersonal communication, active listening, and problem-solving abilities help Intake Specialists connect with clients and accurately assess their needs. These skills ensure that client information is gathered efficiently and accurately, supporting effective service delivery and a positive client experience.

What is the difference between Intake Specialist vs Medical Secretary?

AspectIntake SpecialistMedical Secretary
Required CredentialsHigh school diploma; some roles may require certification in healthcare or customer serviceHigh school diploma; medical office administration certification often preferred
Work EnvironmentHealthcare facilities, clinics, hospitalsMedical offices, clinics, hospitals
Employer & Industry UsageHealthcare providers, insurance companiesMedical practices, hospitals, clinics
Primary ResponsibilitiesGathering patient information, scheduling, initial patient contactManaging appointments, handling correspondence, administrative tasks

While both roles work in healthcare settings, an Intake Specialist primarily focuses on collecting patient information and scheduling, whereas a Medical Secretary handles administrative tasks like managing appointments and correspondence. Both roles require strong communication skills and familiarity with healthcare environments, but their specific duties differ.

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Intake Specialist jobs near you
Infographic showing various Intake Specialist job openings in the United States as of June 2026, with employment types broken down into 94% Full Time, 3% Part Time, 1% Temporary, and 2% Contract. Highlights an 90% Physical, 3% Hybrid, and 7% Remote job distribution, with an average salary of $43,288 per year, or $20.8 per hour.

Intake Specialist

Revitalize Home Healthcare LLC

Orlando, FL

$15 - $18/hr

Other

Posted 11 days ago

Job description

Care Team Role - Intake Specialist
Supervisor:Administrator
Job Purpose:
The Intake Specialist is responsible for managing the initial intake process for referrals to Revitalize Home Healthcare, ensuring accurate collection of patient referral information, timely communication, and proper routing of clinical matters to appropriate licensed personnel. The Intake Specialist serves as the first point of contact for new referrals and supports compliance with agency policies, licensure, and accreditation standards.
Qualifications:
  • High school diploma or equivalent required
  • Experience in healthcare intake, scheduling, or administrative support preferred
  • Knowledge of home health services and referral workflows preferred
  • Strong organizational, communication, and documentation skills
  • Proficiency in data entry accuracy and document verification
  • Proficiency with electronic health record (EHR) systems and office software
  • Ability to maintain confidentiality and comply with HIPAA requirements
  • Ability to verify insurance and navigate eligibility platforms
Compensation:
Part-Time $15 - $18/Hourly Based on Experience
Responsibilities:
  • Receive and log referrals from physicians, hospitals, facilities, and community partners
  • Greet new clients or patients and guide them through intake procedures
  • Collect and verify referral information (demographics, payer source, service request orders)
  • Answer questions regarding the intake process or required documentation
  • Adhere to agency policies regarding privacy, confidentiality, and professional conduct
  • Ensure required referral documentation is obtained and forwarded to appropriate clinical leadership
  • Verify benefits eligibility and obtain pre-authorizations if needed
  • Escalate clinical questions, eligibility determinations, or care-related concerns to licensed personnel
  • Input data into EMR/EHR or client management systems accurately
  • Ensure all forms are completed, signed, and filed in accordance with policy
  • Coordinate intake workflow with Administrator, Director of Nursing, or designated RN as applicable
  • Maintain organized intake records in accordance with agency policy
  • Monitor and follow up on incomplete or missing documentation in accordance with agency policy.
Physical Demands:
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions in this job description.
  • The employee is regularly required to stand, walk, and sit, as well as talk and hear.
  • The employee is required to use hands to operate office equipment.
  • The employee must occasionally lift and/or move up to 20 pounds.
  • Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus.

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