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Intake Coordinators Jobs (NOW HIRING)

Interim HealthCare

Intake Coordinator

Tucson, AZ · On-site

$17 - $19/hr

Join a nationwide network of Intake Coordinators who are making a positive impact in the lives of others through the meaningful work they do. Interim HealthCare is an equal opportunity employer that ...

Mountain View Pace

Intake Supervisor

Lexington, KY · On-site

As an Intake Supervisor, you'll provide day-to-day guidance and support to Intake Coordinators. You'll help ensure intake activities are completed accurately, consistently, and in alignment with ...

Vitality Hospice

Intake Coordinator

Allentown, PA

Successful Intake Coordinators have the opportunity to transition into positions in Business Development or Operations. What We Offer * Comprehensive training and mentorship in hospice intake and ...

Vitality Hospice

Intake Coordinator

Allentown, PA · On-site

$40K - $60K/yr

Successful Intake Coordinators have the opportunity to transition into positions in Business Development or Operations. What We Offer * Comprehensive training and mentorship in hospice intake and ...

One Senior Care

Intake Supervisor

Lexington, KY · On-site

As an Intake Supervisor, you'll provide day-to-day guidance and support to Intake Coordinators. You'll help ensure intake activities are completed accurately, consistently, and in alignment with ...

Human Resources

Intake Coordinator

Euclid, OH · On-site

$45K/yr

If two Intake Coordinators are present and fewer than 5 intakes are scheduled, one may be reassigned if other Patient Engagement Specialists call off shift * Complete urine drug screen and skin ...

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Intake Coordinators information

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How much do intake coordinators jobs pay per hour?

As of Jun 8, 2026, the average hourly pay for intake coordinators in the United States is $21.23, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.56 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Intake Coordinator, and why are they important?

To thrive as an Intake Coordinator, you need strong organizational abilities, attention to detail, and familiarity with healthcare or social service procedures, often supported by a relevant associate’s or bachelor’s degree. Proficiency with client management systems, electronic health records (EHRs), and scheduling software is typically required. Excellent communication, active listening, and empathy help Intake Coordinators effectively interact with clients and multidisciplinary teams. These skills are crucial for ensuring accurate client intake, streamlined service delivery, and positive client experiences.

What is the difference between Intake Coordinators vs Medical Assistants?

AspectIntake CoordinatorsMedical Assistants
Required CredentialsHigh school diploma; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare offices, clinics, hospitalsClinics, hospitals, outpatient facilities
Employer & Industry UsageHealthcare providers, insurance companies, clinicsMedical offices, outpatient clinics, hospitals
Common Search & ComparisonPatient intake, appointment scheduling, insurance verificationClinical tasks, patient assistance, administrative support

Intake Coordinators primarily handle patient intake, appointment scheduling, and insurance verification, focusing on administrative tasks. Medical Assistants perform clinical duties alongside administrative support, often assisting with patient exams and basic clinical procedures. While both roles work in healthcare settings, Intake Coordinators focus more on administrative coordination, whereas Medical Assistants have clinical responsibilities.

How do Intake Coordinators typically manage communication and collaboration between clients and various departments?

Intake Coordinators play a key role in facilitating clear and timely communication between clients, service providers, and internal departments. They often act as the first point of contact, gathering necessary information from clients and ensuring all relevant details are accurately relayed to the appropriate teams, such as clinical staff or case managers. Regular collaboration meetings and the use of client management software help streamline processes and minimize miscommunication. This coordination is essential for providing clients with a smooth onboarding experience and ensuring their needs are met efficiently.

What are Intake Coordinators?

Intake Coordinators are professionals who serve as the first point of contact for clients or patients entering an organization, such as a healthcare facility, social service agency, or counseling center. They are responsible for gathering essential information, assessing client needs, verifying eligibility, and ensuring that individuals are directed to the appropriate services or departments. Intake Coordinators play a crucial role in streamlining the admission process, maintaining accurate records, and facilitating communication between clients and staff. Their work helps organizations provide timely and effective support to those they serve.
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Intake Coordinators jobs near you

Intake Coordinator (57628)

Interim HealthCare - Great Lakes Health Partners

Madison, WI

$50K - $55K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 6 days ago

Job description

Intake Coordinator

in Madison, WI

Discover an office role with a greater purpose. As an Intake Coordinator for Interim HealthCare®, you’ll join a team of professionals helping others receive the personalized care they need to live their best at home.

As the nation’s first home care company, Interim HealthCare understands the importance of home to the clients and patients we serve. We are currently seeking an Intake Coordinator who shares our values to support the daily functions of our office while helping us to receive and plan services for our patients and their families. If you’re ready to use your people skills in significant ways that make every day rewarding, you are made for this!

Our Intake Coordinators enjoy some excellent benefits:

  • $50,000 - 55,000/year
  • Schedule: Monday - Friday (8:00am - 5:00pm)
  • Make a positive impact in the lives of others through the work you do
  • Family-oriented culture that promotes work-life balance
  • Employer happily pays up to 90% of Employee Only Benefit Plans
  • Tuition discounts through Rasmussen University
  • PTO, Holiday Pay, Medical/Dental/Vision & 401(k) Benefits

As an Intake Coordinator, here’s a big-picture view of what you’ll do:

  • Assists the Client Service Supervisor or Administrator in establishing and monitoring compliance with quality and operations standards.
  • Receives referral calls, documents job orders, assists in staffing orders with qualified personnel, and/or organizes/reorganizes job schedules for home care personnel.
  • Verifies client insurance.
  • Assists with marketing, payroll and/or collection functions, as needed.
  • Ensures all assigned office functions are completed in compliance with federal, state, local laws and JCAHO regulations as well as all policies, procedures, and standards of Interim HealthCare.
  • Promotes agency through education to prospective and existing patients/clients.
  • Provides input to management on improving processes and procedures, developing recognition and reward programs, and becoming more cost and time efficient. 
  • Completes other assignments as requested and assigned.
  • May have access to personal health information ("PHI") necessary to fulfill the above duties and responsibilities.  Access to use and ability to disclose PHI is further defined by each organization/department.

A few must-haves for Intake Coordinators:

  • Associates Degree OR 2+ years of Patient Intake/Medical office role
  • Minimum of 2 years of experience in Intake/Medical Office role
  • Excellent oral and written communication and interpersonal skills
  • Strong organizational skills and computer software proficiency

Why Work for Interim HealthCare?

Founded in 1966, Interim HealthCare is the nation’s first home care company and a leading employer of Intake Coordinators. Operating through 300+ offices, our commitment to you is expressed through a family-oriented culture that values and appreciates home care professionals, and a passion to put patients first. Join a nationwide network of Intake Coordinators who are making a positive impact in the lives of others through the meaningful work they do.

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