Freelance Invoice Processor Jobs (NOW HIRING)

Oxygen Eventworks is a growing event production and fabrication company based in Yonkers, NY, specializing in audio/visual production, fabrication, and event services for corporate, nonprofit, and luxury brand clients. We are seeking a highly organized, analytical, and hands-on Finance & Operations Manager to oversee financial operations, HR administration, payroll, staffing operations, and internal business processes across the company.

This is a key leadership role within a fast-growing, founder-led company and is ideal for someone who enjoys building systems, solving problems, improving efficiency, and helping a growing business scale thoughtfully and strategically.

The ideal candidate thrives in highly hands-on environments where responsibilities span finance, operations, HR, staffing coordination, and day-to-day business management. This role is best suited for someone comfortable wearing multiple hats, adapting quickly, and taking ownership across a wide range of operational responsibilities.

Candidates coming from highly specialized or siloed corporate environments may find this role less aligned with their experience.

Finance & Accounting

• Manage day-to-day accounting operations in QuickBooks and related systems

• Coordinate with external CPA/accounting partners on monthly bookkeeping review, sales tax reporting preparation, year-end tax preparation, and financial documentation requests

• Oversee expense coding and monthly expense classification

• Manage accounts payable, vendor payments, and payment schedules

• Manage accounts receivable, invoice allocations, collections, and past-due follow-up

• Assist with PO implementation, tracking, and vendor follow-up

• Support cash flow analysis and financial planning

• Analyze company profitability and identify operational efficiencies and cost-saving opportunities

• Assist leadership with financial reporting, budgeting, and operational analysis

HR, Payroll & Team Operations

• Oversee payroll processing and ensure employees and freelancers are paid accurately and on time

• Manage employee onboarding/offboarding and benefits administration

• Oversee PTO tracking, employee scheduling coordination, sick day management, and related HR administration

• Manage workers compensation administration and audits

• Serve as the first point of contact for employee issues and internal HR matters

• Assist leadership with compensation analysis, salary recommendations, and employee review processes

• Help develop and improve internal systems, policies, and operational workflows as the company grows

Staffing & Logistics Oversight

• Oversee staffing operations, staffing agency relationships, and workforce logistics

• Support scheduling coordination for freelance and full-time staff

• Help build scalable staffing and operational processes as the company continues to grow

• Eventually oversee additional staffing/logistics support personnel as the department expands

Requirements

• Experience working closely with founders, ownership teams, or entrepreneurial leadership environments is strongly preferred

• Comfortable operating in highly hands-on environments where priorities may evolve quickly as the company grows

• Demonstrated ability to balance operational accountability with strong interpersonal and relationship-management skills

• Experience supporting or helping scale growing businesses, operational systems, or internal infrastructure is highly valued

• 5+ years experience in a small business finance, operations, accounting, or business management role

• Strong understanding of bookkeeping, payroll, AP/AR, and operational finance

• Experience working directly with outside accountants and payroll systems

• Strong organizational skills with exceptional attention to detail and follow-through

• Analytical mindset with the ability to identify inefficiencies and operational improvements

• Comfortable balancing strategic thinking with hands-on execution

• Ability to work proactively in a fast-paced, evolving environment

• Strong communication, leadership, and problem-solving skills

• Experience helping businesses grow, scale, or improve operational infrastructure is strongly preferred

• Proactive about identifying opportunities to improve efficiency through systems, automation, and modern operational tools, including AI-based solutions

• The ideal candidate is able to communicate clearly and enforce policies professionally while maintaining positive and respectful working relationships with employees, freelancers, vendors, and clients

Preferred Qualifications

• Experience in event production, live events, fabrication, construction, hospitality, or related industries

• Experience managing staffing coordination, scheduling, or workforce logistics

• Familiarity with QuickBooks, payroll systems, and operational/project management platforms

Application Process

Please note that this role is highly hands-on and best suited for candidates who enjoy working in a collaborative small business environment where adaptability, initiative, and ownership are highly valued.

Applicants may be asked to complete short written screening questions related to operational experience, process improvement, communication style, and small business problem-solving.

Location

Preferred candidates are based in the New York metro area and able to work from our Yonkers or Manhattan office on a hybrid basis. Remote candidates with strong relevant experience will also be considered.

Benefits

Health Insurance & 401K plus matching

Plus many others

Flexible work arrangement possible for the right candidate