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Financial Secretary Jobs (NOW HIRING)

City of Los Angeles

Secretary

New York, NY · On-site

The Secretary position will be assigned to the Department's Administrative Services Bureau (ASB ... Through its Budget, Finance, Revenue, Contracts, Accounting, Audit, Human Resources, and ...

Hire Frontier

Departmental Secretary

Phoenix, AZ · Remote

$55K - $60K/yr

Hybrid Job Summary HireFrontier is seeking a Departmental Secretary to provide administrative support to a specific department (e.g., HR, Finance, Operations). The successful candidate will ...

New

Hire Frontier

Departmental Secretary

Phoenix, AZ · Remote

$55K - $60K/yr

Hybrid Job Summary HireFrontier is seeking a Departmental Secretary to provide administrative support to a specific department (e.g., HR, Finance, Operations). The successful candidate will ...

New

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Financial Secretary information

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How much do financial secretary jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for financial secretary in the United States is $21.60, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $24.28 per hour, depending on experience, location, and employer.

What is the role of a financial secretary?

A financial secretary is responsible for managing an organization's financial records, preparing budgets, and overseeing financial transactions. They often handle bookkeeping, maintain financial reports, and ensure compliance with financial policies, using tools like accounting software. Strong organizational and numerical skills are essential for this role.

What are the key skills and qualifications needed to thrive as a financial secretary, and why are they important?

To thrive as a Financial Secretary, you need strong numerical proficiency, attention to detail, and experience in bookkeeping or accounting, often supported by a degree or certification in finance or business administration. Familiarity with accounting software like QuickBooks, Microsoft Excel, and financial management systems is typically required. Excellent organizational skills, discretion, and clear communication help build trust and maintain accurate records. These skills ensure efficient financial operations, compliance with regulations, and the integrity of the organization’s financial information.

What are some common challenges financial secretaries face when managing financial records for multiple departments?

Financial Secretaries often need to coordinate and consolidate financial data from various departments, each of which may have different reporting methods or timelines. This can make it challenging to ensure accuracy and consistency in all records, especially when deadlines are tight. Strong organizational skills and attention to detail are essential for reconciling discrepancies and maintaining up-to-date records. Effective communication with department heads is also key to resolving issues quickly and ensuring compliance with organizational policies.

What are the main responsibilities of a financial secretary?

A Financial Secretary is responsible for managing and overseeing an organization's financial records, transactions, and reporting. Their duties typically include handling accounts payable and receivable, preparing financial statements, maintaining budgets, and ensuring compliance with financial policies and regulations. They may also assist with payroll, coordinate audits, and provide financial reports to management or governing boards. Attention to detail and accuracy are crucial in this role, as well as strong organizational and communication skills.

What is the best degree for a financial secretary?

A financial secretary typically benefits from a bachelor's degree in finance, accounting, business administration, or economics. These degrees provide foundational knowledge in financial management, accounting principles, and organizational skills essential for the role. Additional certifications like a CPA or CFA can enhance career prospects but are not always required.

What is the difference between Financial Secretary vs Bookkeeper?

AspectFinancial SecretaryBookkeeper
CredentialsOften requires accounting or finance certifications, some roles may need administrative experienceTypically requires basic bookkeeping skills, sometimes a certification like QuickBooks
Work EnvironmentOffice setting, often in government, non-profit, or corporate sectorsOffice environment, small business or organizational settings
Employer & IndustryUsed in government, non-profits, and large organizationsCommon in small businesses, startups, and non-profits
Search & Comparison IntentPeople comparing financial management roles, administrative finance positionsIndividuals looking for entry-level bookkeeping or accounting support roles

The main difference between a Financial Secretary and a Bookkeeper lies in their responsibilities and required credentials. Financial Secretaries often handle broader financial management tasks, require certifications, and work in larger organizations. Bookkeepers focus on recording financial transactions and typically need basic bookkeeping skills, working mainly in small business environments.

What does a financial secretary do?

A financial secretary manages financial records, handles budgeting, and oversees transactions within an organization. They often use accounting software and require strong organizational and communication skills to ensure accurate financial reporting and compliance.

How much does a financial secretary make?

The average salary for a financial secretary typically ranges from $30,000 to $50,000 per year, depending on experience, location, and the organization. They often handle financial record-keeping, budgeting, and use accounting tools, with some roles requiring certification or prior financial knowledge.
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Financial Secretary jobs near you
Infographic showing various Financial Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, and 2% Contract. Highlights an 90% Physical, 3% Hybrid, and 7% Remote job distribution, with an average salary of $44,937 per year, or $21.6 per hour.

School Finance Specialist

Roaring Fork School District

Carbondale, CO • On-site

$23.04 - $28.54/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 13 days ago

Job description

Position Type:
Secretarial/Clerical/Non-Instructional Support/Financial Records Secretary
Date Posted:
7/29/2026
Location:
Carbondale Middle School
Date Available:
ASAP
School Financial Specialist
As part of the main office staff, the Financial Specialist is an integral part of the team that makes our school community feel welcome and supported. Fluency in English and Spanish is highly desirable.
Primary Duties:
  1. Maintain school activity accounts; make bank deposits, reconcile statements and maintain records of balances and disbursements.
  2. Write purchase orders and pay bills.
  3. Maintain all paperwork on file for yearly audit.
  4. Maintains deposit register.
  5. Provide monthly activity account reports.
  6. Track all funds from fundraising events, class fees and building rentals.
  7. Coordinate sales of activity cards and yearbooks.
  8. Processes student accounts payable.
  9. Input and maintain data in the district financial operating system; send necessary paperwork to the district office.
  10. Oversee building budgets and work with the principal or assistant principal in budget preparation; provide the principal with monthly budget updates and reports.
  11. Prepare and submit reimbursement requests to the District Office.
  12. Purchase office supplies.
  13. Manage and report absence balances for school staff; track and complete substitute teacher reports. (In some schools, this may be assigned to the student management secretary.)
  14. Process all transportation billings, including reports on allotted miles.
  15. Maintain copier supplies, copy of counts for billings and maintenance contracts.
  16. May schedule building usage and rentals.
  17. Coordinate and assist with athletic scheduling, fee collection, transportation, lodging and officials.
  18. Required attendance at district trainings.

Other duties as assigned.
QUALIFICATIONS
Knowledge of:
English usage, spelling, grammar and punctuation
Modern office procedures and methods
Extensive knowledge of Microsoft Office programs, especially Word and Excel
Principles and procedures or record keeping and retention
Principles of business and letter writing and basic report preparation
Basic mathematical principles
Principles used in clerical accounting and bookkeeping (financial secretary)
Ability to:
Work efficiently with a service oriented attitude under stressful situations with constant interruption
Perform responsible and complex clerical work
Effectively manage time and multiple responsibilities
Interpret and apply District policies and procedures
Monitor and track budget expenditures (financial specialist)
Independently prepare correspondence and memoranda
Initiate projects to improve building operations
Be detailed oriented
Implement and maintain standard filing system
Recognize and diffuse potentially hostile situations appropriately
Work independently in the absence of supervision
Maintain confidential records and reports
Operate and use modern office equipment including a computer and various software packages
Communicate clearly and concisely, both orally and in writing
Establish and maintain effective working relationships with those contacted in the course of work
EXPERIENCE & TRAINING GUIDELINES
Experience:
Three years of complex administrative support.
Training:
High school diploma or equivalent supplemented by specialized clerical training.
Salary Range and Days Worked
Hourly range: $23.04 to $28.54/hour, depending on qualified experience
Days worked: 185 days/year (with paid personal time, paid vacation days, and paid time off for holidays and district non-work days such as during winter break and spring breaks)
Benefits: The Roaring Fork School District offers full district paid employee health benefits as well as voluntary vision, dental, and dependent coverage. Other benefits include: paid personal and sick leave, paid parental leave for mothers and fathers, a robust retirement plan under Colorado PERA with a district contribution of over 21.4% of an employee's wages each month, Employee Assistance programs, a district wellness program, and access to discounted ski passes and other community benefits.
For questions please contact Cora Carballeira at ccarballeira@rfschools.com

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