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Filing Assistant Jobs in Rochester, MN (NOW HIRING)

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Office Manager

Rochester, MN · On-site

$60K - $65K/yr

Audit purchase agreement file * Assist other branch offices with showing request * Listing management, upon request * Management of RingCentral telephone system * Answer and re-direct calls * Hire ...

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Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are the most commonly searched types of Filing jobs in Rochester, MN?

The most popular types of Filing jobs in Rochester, MN are:

What are popular job titles related to Filing Assistant jobs in Rochester, MN?

For Filing Assistant jobs in Rochester, MN, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in Rochester, MN look for?

The top searched job categories for Filing Assistant jobs in Rochester, MN are:

What cities near Rochester, MN are hiring for Filing Assistant jobs?

Cities near Rochester, MN with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Rochester, MN as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 25% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant

Stewartville, MN

Pump And Meter Service Inc
Construction • 51 - 200 employees
Learn more about Pump And Meter Service Incexternal

$21 - $25/hr

Full-time

Posted 13 days ago

Job description

Description

The Administrative Asisstant is responsible for providing accounting, finance, employee, and clerical support for Rochester Petroleum Equipment a division of Pump and Meter Service, Inc. This role has a focus on accounting responsibilities including accounts payable and accounts receivable functions. Other responsibilities include being a liaison for field and office staff and scheduling technicians. This role also requires performing routine administrative functions such as organizing and maintaining paper and electronic files, assisting with answering the phone, and participating in meetings.

Requirements

RESPONSIBLITIES:

  • Enter job orders and change orders for service and construction jobs. 
  • Create, post, and send customer invoices. 
  • Assist with closing jobs and answering job inquiries regarding the progress of jobs.
  • Post and invoice sales orders.
  • Create accounts receivable deposits.
  • Create purchase orders. 
  • Code, process, and enter accounts payable invoices and employee reimbursements.
  • Code and process credit card payments.
  • Create assignments on the dispatch board to schedule technicians. 
  • Verify employee schedules and prepare timecards for payroll processing.
  • Track and assist scheduling employee training and certifications. 
  • Assist with answering the phone system and directing customer calls.
  • Assist with creating service orders. 
  • Process company mail.
  • Participate in weekly and monthly meetings as assigned. 


QUALIFICATIONS:

  • Highschool Diploma, GED, or equivalent. 
  • 2-3 years previous work-related skill, knowledge, or experience in accounts receivable, accounts payable or related finance field. 
  • Excellent verbal and written communication in English. 
  • Proficient in Microsoft Office Suite. 
  • Excellent organizational skills. 
  • Excellent time management. 
  • Excellent telephone and interpersonal skills. 
  • Ability to meet deadlines. 
  • Ability to display a positive and helpful attitude. 
  • Ability to work with confidential and sensitive information. 
  • Ability to adapt to change. 


PHYSICAL DEMANDS AND WORK ENVIRONMENT:

While performing the duties of this job, the Administrative Assistant will typically be in an office setting. The Administrative Assistant is frequently required to operate a computer and file and retrieve written documents. The physical demands include, but are not limited to, standing, sitting, walking, lifting, carrying, reaching, handling, kneeling, crouching, and bending. 


DISCLAIMER AND ACKNOWLEGEMENT

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.



THIS IS NOT A CONTRACT OF EMPLOYMENT, EMPLOYMENT REMAINS AT-WILL AND MAY BE TERMINATED BY EITHER PARTY AT ANY TIME, WITH OR WITHOUT NOTICE OR REASON.


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