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Executive Secretary Jobs in Springfield, MA (NOW HIRING)

State of Connecticut

Secretary 2

Hartford, CT · On-site

The Secretary 2 will screen materials, determine required action, and recommend actions to ... i.e., Executive, Legislative, Judicial) to the other. * Note : The only way to apply to this ...

West Hartford Public Schools

Lead Secretary

Hartford, CT · On-site

$44K - $60K/yr

Lead Secretary Position West Hartford Public Schools seeks an outstanding candidate for the position of lead secretary at Morley Elementary School. The lead secretary supports the school community by ...

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Executive Secretary information

See Springfield, MA salary details

$12

$24

$39

How much do executive secretary jobs pay per hour?

As of Aug 31, 2026, the average hourly pay for executive secretary in Springfield, MA is $24.98, according to ZipRecruiter salary data. Most workers in this role earn between $19.66 and $27.79 per hour, depending on experience, location, and employer.

What is an executive secretary?

Executive Secretaries are administrative professionals who provide high-level support to executives and senior managers within an organization. Their duties often include managing schedules, organizing meetings, handling correspondence, preparing reports, and maintaining confidential records. They play a key role in ensuring the efficiency of executive operations by coordinating communications and acting as a liaison between executives and other staff or external contacts. Executive Secretaries must possess strong organizational, communication, and problem-solving skills, as well as a high degree of discretion and professionalism.

What are the key skills and qualifications needed to thrive as an executive secretary, and why are they important?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, usually backed by a diploma or degree in business or office management. Familiarity with office software (like Microsoft Office Suite), calendar management tools, and sometimes shorthand or transcription systems is typically required. Strong communication, discretion, and the ability to multitask under pressure set outstanding Executive Secretaries apart. These skills are crucial for ensuring efficient office operations, supporting executives, and maintaining professionalism in high-stakes environments.

How does an executive secretary typically collaborate with senior management and other departments?

An Executive Secretary works closely with senior management, often serving as the primary point of contact for internal and external communications. They coordinate meetings, prepare reports, and handle confidential information, ensuring executives' schedules run smoothly. Collaboration with other departments is common, as Executive Secretaries may help organize cross-functional projects, relay important updates, and facilitate workflow between teams. Strong organizational and interpersonal skills are essential to manage these interactions efficiently and maintain professionalism in high-pressure situations.

What is the difference between Executive Secretary vs Administrative Assistant?

AspectExecutive SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentCorporate offices, executive departmentsVarious settings including offices, schools, healthcare
Employer & Industry UsageUsed in corporate, government, nonprofit sectors for supporting executivesCommon across industries for general administrative support
Primary ResponsibilitiesManaging schedules, handling correspondence, preparing reports for executivesManaging files, scheduling appointments, supporting teams

While both roles involve administrative support, an Executive Secretary primarily assists high-level executives with complex tasks and confidential matters, often requiring specialized skills. An Administrative Assistant provides broader support to teams or departments, handling general administrative duties. The roles overlap in skills like organization and communication but differ in scope and level of responsibility.

Is being an executive secretary a stressful job?

Being an executive secretary can be stressful due to managing multiple tasks, tight deadlines, and high-level communication demands. The role often requires strong organizational skills, multitasking, and the ability to handle pressure in fast-paced environments.

What is the average pay for an executive secretary?

The average salary for an executive secretary typically ranges from $45,000 to $70,000 per year, depending on experience, location, and the size of the organization. Skilled executive secretaries with proficiency in office management tools and strong communication skills tend to earn higher salaries.
More about Executive Secretary jobs

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The most popular types of Secretary jobs in Springfield, MA are:

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For Executive Secretary jobs in Springfield, MA, the most frequently searched job titles are:

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The top searched job categories for Executive Secretary jobs in Springfield, MA are:

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Executive Secretary jobs near you

Lead Secretary

West Hartford Public Schools

West Hartford, CT • On-site

Other

Re-posted 26 days ago

Job description

Position Type:
Secretarial/Clerical/Secretary/Clerk
Date Posted:
8/12/2026
Location:
King Philip Middle School
Date Available:
09/02/2026
Closing Date:
08/21/2026
West Hartford Public Schools seeks an outstanding candidate for the position of lead secretary at King Philip Middle School. The lead secretary supports the school community by providing a welcoming environment and secretarial support to the Principal and staff members. This is a full-time, 12-month position with full benefits.
Qualifications:
  • Prior secretarial experience in a school setting
  • Excellent organizational, verbal and written communication skills.
  • Ability to handle multiple tasks in a fast-paced environment.
  • Excellent interpersonal and problem solving skills; ability to work with confidential information and attention to detail.
  • Fluent computer skills including: Power School, Google Workspace, Canva, Smore, Microsoft Office, and AESOP.
  • Ability to perform responsibly, interact with staff and public in a self-reliant, courteous, and professional manner.
  • Ability to work independently with minimal supervision.
Duties: Duties for this position include, but are not limited, to the following:
  • Provide secretarial support to the Principal and staff members.
  • Co-leading a main office staff.
  • Complete daily assignments and all job related responsibilities with care, accuracy and in a timely manner.
  • Oversee functions of office staff and act as a liaison between staff and administrators
  • Maintain files and records.
  • Prepare and monitor the budget process throughout the fiscal year.
  • Provide additional support as needed.

Please include a current resume and 3 letters of recommendation dated within the last 365 days.
Excellent salary, benefits and working conditions.
Salary: negotiable per the WHFES Union salary schedule.
Click here for a message from WHPS to our prospective employees!
Equity and Anti-Racism Vision
We, the members of West Hartford Public Schools, dedicate ourselves
to the pursuit of equity. Equitable schools are those that value and
honor ALL in our community as unique individuals capable of
maximizing their true potential. We make a solemn promise to identify
and dismantle all elements of systemic racism and historical inequities.
We vow to clear paths, with a relentless duty to those in traditionally
marginalized groups. We pledge to partner with ALL families in the
service of the success of each child.
Attachment(s):
  • WHFES Contract

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