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Assistant Secretary Jobs in Springfield, MA (NOW HIRING)

State of Connecticut

Secretary 2

Hartford, CT · On-site

$58K - $75K/yr

In this role you will be responsible for total office operation; communicates and interprets policies; not intended as assistant to another secretary, work under general supervision but with greater ...

Massgeneralbrigham

Unit Secretary SDC

Northampton, MA · On-site

$42K - $51K/yr

... -Assist in emergency situations as directed. -Make trips to other hospital departments for patient and unit supplies (i.e. equipment, blood, storeroom, etc.) and deliver specimens, etc. -Set up ...

Mass General Brigham

Unit Secretary SDC

Northampton, MA · On-site

$42K - $51K/yr

... -Assist in emergency situations as directed. -Make trips to other hospital departments for patient and unit supplies (i.e. equipment, blood, storeroom, etc.) and deliver specimens, etc. -Set up ...

Beckett Law LLC

Legal Secretary

Hartford, CT · On-site

$50K - $60K/yr

Our busy legal firm is looking for an efficient, organized legal assistant for the client services ... secretary • Candidates must have worked with legal software, case management, and docketing ...

Beckett Law, LLC

Legal Secretary

Hartford, CT

$60K/yr

Our busy legal firm is looking for an efficient, organized legal assistant for the client services ... secretary * Candidates must have worked with legal software, case management, and docketing ...

Beckett Law, LLC

Legal Secretary

Hartford, CT · On-site

$44K - $60K/yr

Description Our busy legal firm is looking for an efficient, organized legal assistant for the client services department, helping our attorneys and paralegals assist clients and ensure we're ...

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All JobsSecretary JobsAssistant Secretary JobsAssistant Secretary Jobs in Springfield, MA

Assistant Secretary information

See Springfield, MA salary details

$11

$25

$67

How much do assistant secretary jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for assistant secretary in Springfield, MA is $25.22, according to ZipRecruiter salary data. Most workers in this role earn between $17.02 and $26.59 per hour, depending on experience, location, and employer.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

What is an assistant secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are some common challenges faced by an assistant secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What are the key skills and qualifications needed to thrive as an assistant secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.
More about Assistant Secretary jobs
What are the most commonly searched types of Secretary jobs in Springfield, MA? The most popular types of Secretary jobs in Springfield, MA are:
What are popular job titles related to Assistant Secretary jobs in Springfield, MA? For Assistant Secretary jobs in Springfield, MA, the most frequently searched job titles are:
What job categories do people searching Assistant Secretary jobs in Springfield, MA look for? The top searched job categories for Assistant Secretary jobs in Springfield, MA are:
What cities near Springfield, MA are hiring for Assistant Secretary jobs? Cities near Springfield, MA with the most Assistant Secretary job openings:
Assistant Secretary jobs near you

Secretary 2

State of Connecticut

Hartford, CT • On-site

$58K - $75K/yr

Full-time

Posted 21 days ago

Job description

Introduction
Are you seeking career growth within the State of Connecticut? If so, consider this new and exciting opportunity!
The State of Connecticut, Department of Energy and Environmental Protection (DEEP) Forestry Division is seeking to hire a Secretary 2 that will serve as the front-line ambassador for the public directing complex inquiries to appropriate Forestry Division Staff, assisting with general and technical inquiries with information posted on Division Web Sites, and providing general administrative support to all Division programs with statewide responsibilities.
WHAT WE CAN OFFER YOU
  • Visit our NEWState Employee Benefits Overview page!
  • Professional growth and development opportunities
  • A healthy work/life balance to all employees
  • The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here for more information

POSITION HIGHLIGHTS
  • This position is full-time, following a first shift schedule, 40 hours per week, scheduled Monday - Friday, and primary duty station is located at 79 Elm Street, Hartford, CT.
  • As a Secretary 2 you will perform advanced, fully independent secretarial support with a full range of secretarial tasks independently and full understanding of office operations.
  • In this role you will be responsible for total office operation; communicates and interprets policies; not intended as assistant to another secretary, work under general supervision but with greater autonomy and judgment, and lead seasonal clerical or secretarial staff.
  • You will also compose complex letters, including those explaining policies or procedures, compile information from varied sources, prepare narrative and statistical reports requiring judgment, and screen calls, provide guidance citing regulations, and handle non-routine inquiries.
  • The Secretary 2 will screen materials, determine required action, and recommend actions to supervisors as well as all Secretary 1 duties plus assisting with budget prep, monitoring, and designing new forms/procedures.

ABOUT US
The Department of Energy and Environmental Protection (DEEP) is charged with conserving, improving and protecting the natural resources and the environment of the state of Connecticut as well as making cheaper, cleaner and more reliable energy available for the people and businesses of the state. The agency is also committed to playing a positive role in rebuilding Connecticut's economy and creating jobs - and to fostering a sustainable and prosperous economic future for the state.
The Department of Energy and Environmental Protection Forestry Division encourages the long-term practice of responsible and sustainable forest management. We accomplish this by; 1) Protecting Connecticut's forest resources from the effects of fire, insects, disease, and misuse. 2) Providing accurate and timely information about Connecticut's forest resources. 3) Certifying forest practitioners, 4) Managing the State Forests, in which exist many large blocks of unfragmented forest land, 5) Engaging municipalities and citizens in the work of urban forestry and 6) Providing guidance, education, and technical assistance to private forestland owners.
For an inside look at what it's like to work as an employee for the State of Connecticut, please watch the video below!
Selection Plan
FOR ASSISTANCE IN APPLYING:
Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Toolkit for additional support throughout the recruitment process.
BEFORE YOU APPLY:
  • Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.
  • Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below.
  • Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.
  • Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
  • Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov.
  • Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
  • Note: The only way to apply to this posting is via the 'Apply' or 'Apply Online' buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY:
  • Some email providers may experience delays or issues delivering messages. To avoid missing important updates-such as referral questionnaires or interview scheduling links-please check your Personal Status Board regularly.
  • For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select "Update My Contact Information."
  • Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
  • Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!
  • Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
  • Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.
  • This employer may participate in E-Verify and will provide the federal government with your Form I9 information to confirm work authorization.

QUESTIONS? WE'RE HERE TO HELP:
Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Alejandro G. Dávila-Hurtado at alejandro.davila-hurtado@ct.gov.
Join the State of Connecticut and take your next career step with confidence!
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency this class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures.
EXAMPLES OF DUTIES
In this role, you will;
  • Maintain and manage the Forestry Division main phone line and general email inbox.;
  • Maintain inventory and ordering supplies and equipment as needed;
  • Coordinate annual Division physical asset inventory and implement Division record retention schedule;
  • Craft documents, including performing basic page setup, editing, and text formatting functions;
  • Process requisitions, orders for supplies, dues, and other items;
  • Prepare outreach educational materials needed by instructors;
  • Assist various forestry division permit processing or license renewals;
  • Proofread and/or edit complex and technical records, letters, memos, reports, contracts, and/or documents;
  • Take and/or transcribe notes, dictation, transcripts, and/or tapes into written minutes and/or reports;
  • Establish computerized and/or manual filing systems;
  • Type agendas, maintain calendars and schedules, and arrange business appointments, travel, itineraries, events, and meetings;
  • Collect and distribute mail; and
  • Perform related duties as required.

KNOWLEDGE, SKILL AND ABILITY
  • Considerable knowledge of
    • office systems and procedures;
    • proper grammar, punctuation and spelling;
  • Knowledge of
    • business communications;
    • department's/unit's policies and procedures;
    • business math;
  • Skills;
    • interpersonal skills;
    • oral and written communication skills;
  • Ability to
    • schedule and prioritize office workflow;
    • operate office equipment which includes computers, tablets, and other electronic equipment;
    • operate office suite software;
    • take notes (shorthand, speedwriting or other method acceptable to the supervisor).

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Three (3) years of experience above the routine clerk level in office support or secretarial work.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
One (1) year of the General Experience must have been as a Secretary 1 or its equivalent.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
PREFERRED QUALIFICATIONS
  • Experience with Microsoft Office 360 including, Excel, Outlook, Teams, and Word;
  • Experience communicating in person, on the phone, and in writing with constituents, including coworkers and the public;
  • Experience working with confidential information, including social security numbers, income information, and demographic information;
  • Experience working with the public and providing customer service to both internal and external constituents.
  • Experience multitasking in an office environment; and
  • Experience and engagement with trees, forests, wildlife, and outdoor environments.

Conclusion
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Apply