ZipRecruiter

Log In

1

Assistant Secretary Jobs in Needham, MA (NOW HIRING)

Kiernan Trebach

Legal Secretary Assistant

Boston, MA · On-site

$47K - $65K/yr

Legal Secretary / Assistant Kiernan Trebach LLP | Boston, MA About the Firm We are a Civil Litigation Defense Law Firm. Our mission is focused on a slow and sustainable growth process to create a ...

Kiernan Trebach

Legal Secretary / Assistant

Boston, MA · On-site

$60K - $75K/yr

Legal Secretary / Assistant Kiernan Trebach LLP | Boston, MA _____ About the Firm We are a Civil Litigation Defense Law Firm. Our mission is focused on a slow and sustainable growth process to create ...

Kiernan Trebach

Legal Secretary / Assistant

Boston, MA · On-site

$60K - $75K/yr

Legal Secretary / Assistant Kiernan Trebach LLP | Boston, MA _____ About the Firm We are a Civil Litigation Defense Law Firm. Our mission is focused on a slow and sustainable growth process to create ...

BC Forward

Administrative Assistant

Boston, MA · On-site

$19.59/hr

Support management staff and the Senior Executive Assistant to the Secretary as needed. Communicate agendas and respond to calendar changes in a timely manner. Draft, manage, and track written and ...

CYNET SYSTEMS

Administrative Assistant

Boston, MA · On-site

$14 - $19/hr

Effectively manage CDO (Chief Data Officer) and the Assistant Secretary for Strategy and Planning calendar and all communications related to meetings. Resolve scheduling conflicts as they arise ...

ADP - RNOOID0032219539

Secretary

Lynn, MA · On-site

Schedule appointments, venue tours, and meetings * Assist with event bookings, contracts, and ... Previous experience in administrative or secretary role preferred * Strong communication and ...

Sullivan & Worcester LLP

Floater Legal Secretary

Boston, MA · On-site

$47K - $65K/yr

Act as backup to other legal secretaries to support additional attorneys or paralegals when necessary to assist with overflow work Qualifications * Associates Degree preferred * 3+ years secretarial ...

Sullivan & Worcester LLP

Floater Legal Secretary

Boston, MA · On-site

$47K - $65K/yr

Act as backup to other legal secretaries to support additional attorneys or paralegals when necessary to assist with overflow work Qualifications * Associates Degree preferred * 3+ years secretarial ...

ADP - RNOOID0032219539

Secretary

Lynn, MA · On-site

Schedule appointments, venue tours, and meetings * Assist with event bookings, contracts, and ... Previous experience in administrative or secretary role preferred * Strong communication and ...

Goodwin

Legal Secretary /Administrative Assistant

Boston, MA · On-site

$47K - $65K/yr

As a Legal Secretary at our firm, you will be at the heart of our operations, providing essential ... You will assist with the preparation, management, and distribution of audit response letters, and ...

next page

Showing results 1-20

All JobsSecretary JobsAssistant Secretary JobsAssistant Secretary Jobs in Needham, MA

Assistant Secretary information

See Needham, MA salary details

$12

$27

$73

How much do assistant secretary jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for assistant secretary in Needham, MA is $27.57, according to ZipRecruiter salary data. Most workers in this role earn between $18.61 and $29.09 per hour, depending on experience, location, and employer.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

What is an assistant secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are some common challenges faced by an assistant secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What are the key skills and qualifications needed to thrive as an assistant secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.
More about Assistant Secretary jobs

What are the most commonly searched types of Secretary jobs in Needham, MA?

The most popular types of Secretary jobs in Needham, MA are:

What are popular job titles related to Assistant Secretary jobs in Needham, MA?

For Assistant Secretary jobs in Needham, MA, the most frequently searched job titles are:

What job categories do people searching Assistant Secretary jobs in Needham, MA look for?

The top searched job categories for Assistant Secretary jobs in Needham, MA are:

What cities near Needham, MA are hiring for Assistant Secretary jobs?

Cities near Needham, MA with the most Assistant Secretary job openings:

Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in Needham, MA as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $57,347 per year, or $27.6 per hour.

Assistant Secretary of Energy

Exec Office Of Energy and Environmental Affairs

Boston, MA • On-site

Full-time

Re-posted 17 hours ago

Job description

Who We Are:
The Executive Office of Energy and Environmental Affairs (EEA) seeks to protect, preserve, and enhance Massachusetts' environmental resources and create a clean energy future for all residents. Through the stewardship of open spaces, the protection of environmental resources, and the advancement of clean energy, EEA works tirelessly to make Massachusetts a wonderful place to live, work, and raise a family. Our commitment to environmental justice ensures that every resident, regardless of background or location, can live in a safe, clean environment and shares equally in the benefits of the clean energy transition.
Who We Are as an Employer:
At EEA, we create meaningful, inclusive opportunities that empower our employees to make a real difference in shaping the environmental future of Massachusetts. We foster a workplace culture where diversity is valued, innovation is encouraged, and collaboration thrives. Our employees play a vital role in advancing sustainability, environmental justice, and clean energy solutions, ensuring a positive and lasting impact on Massachusetts and its residents.
Description:
The Assistant Secretary of Energy serves as a key advisor to the Undersecretary of Energy, leading the coordination and advancement of statewide energy policy initiatives across the Executive Office of Energy and Environmental Affairs (EEA) and its agencies. This role provides strategic leadership in developing, implementing, and evaluating clean energy policies, legislative initiatives, and regulatory strategies while fostering collaboration among state agencies, industry partners, municipalities, utilities, environmental organizations, and other stakeholders to support the Commonwealth's energy and climate goals.
Specific duties and responsibilities include, but are not limited to, the following:
  • Lead the coordination of energy policy initiatives across EEA agencies, including the Department of Energy Resources (DOER), Department of Public Utilities (DPU),
  • Massachusetts Clean Energy Center (MassCEC), and the Massachusetts Department of Environmental Protection (MassDEP).
  • Manage and coordinate the day-to-day development and implementation of strategic energy policy priorities in collaboration with the Undersecretary of Energy.
  • Develop policy memoranda, executive briefings, presentations, legislative proposals, and regulatory recommendations for executive leadership.
  • Lead cross-agency working groups to develop, implement, and advance clean energy policies and strategic initiatives.
  • Conduct and oversee analysis of complex energy policy, legislative, and regulatory issues to support informed decision-making.
  • Review and evaluate agency policies, programs, legislation, and regulations to ensure alignment with administration priorities.
  • Build and maintain collaborative relationships with municipalities, utilities, industry representatives, environmental organizations, state agencies, and other external stakeholders to advance clean energy objectives.
  • Represent the Undersecretary and Executive Office in meetings with internal leadership, partner agencies, and external stakeholders.
  • Provide strategic project management for high-priority energy initiatives, ensuring timely execution of administration priorities.
  • Recommend policy priorities, resource needs, and project management strategies to support the successful implementation of energy programs and initiatives.
  • Collaborate with executive leadership and senior staff across EEA to align energy initiatives with broader environmental, decarbonization, resilience, and climate priorities.

Preferred Qualifications:
  • Extensive knowledge of energy policy, clean energy initiatives, decarbonization strategies, and the regulatory landscape affecting the energy sector.
  • Demonstrated experience developing, analyzing, and implementing complex public policy, legislation, and regulatory initiatives.
  • Proven ability to lead cross-agency initiatives and build collaborative partnerships among government agencies, utilities, municipalities, industry, and environmental organizations.
  • Strong strategic planning, project management, and organizational skills, with the ability to manage multiple complex priorities simultaneously.
  • Exceptional analytical and critical thinking skills, with the ability to evaluate complex policy issues and develop strategic recommendations.
  • Demonstrated experience preparing executive-level policy memoranda, presentations, briefing materials, and reports.
  • Excellent written, verbal, and interpersonal communication skills, with the ability to effectively communicate complex technical and policy issues to diverse audiences.
  • Experience reviewing, interpreting, and developing legislation, regulations, and administrative policies.
  • Demonstrated ability to exercise sound judgment, discretion, and political awareness in a fast-paced executive environment.
  • Proven ability to build consensus, negotiate, and influence stakeholders with diverse perspectives and competing priorities.
  • Ability to adapt to changing priorities, work independently, and consistently deliver high-quality results under tight deadlines.
  • General computer proficiency with Microsoft Office Suite and other business applications, including word processing, spreadsheets, presentation software, and virtual collaboration tools.

Qualifications:
MINIMUM ENTRANCE REQUIREMENTS:
Applicants must have at least (A) six (6) years of full-time or, equivalent part-time, professional, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration or clinical management of which (B) at least two (2) years must have been in a supervisory or managerial capacity or (C) any equivalent combination of the required experience and substitutions below.
Substitutions:
I. A certificate in a relevant or related field may be substituted for one (1) year of the required (A) experience.
II. A Bachelor's degree in a related field may be substituted for two (2) years of the required (A) experience.
III. A Graduate degree in a related field may be substituted for three (3) years of the required (A) experience.
IV. A Doctorate degree in a related field may be substituted for four (4) years of the required (A) experience.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards!
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Apply