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Assistant Secretary Jobs in Needham, MA (NOW HIRING)

ADP - RNOOID0032219539

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Secretary

Lynn, MA · On-site

Schedule appointments, venue tours, and meetings * Assist with event bookings, contracts, and ... Previous experience in administrative or secretary role preferred * Strong communication and ...

ADP - RNOOID0032219539

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Secretary

Lynn, MA · On-site

Schedule appointments, venue tours, and meetings * Assist with event bookings, contracts, and ... Previous experience in administrative or secretary role preferred * Strong communication and ...

Secretary of State

Certificate Specialist

Boston, MA · On-site

$42K/yr

The Secretary of State is seeking candidates for a Certificate Specialist in the Order Room of the ... We will gladly assist applicants in need of an accommodation. For assistance, contact ADA ...

Centstone HC

Medical Secretary- Day Shift

Needham, MA · On-site

$960 - $1.1K/wk

Medical Secretary- Day Shift Location: Needham, MA, 02494 Schedule: Monday - Friday | 8:30 AM - 5 ... Communicate with healthcare providers, patients, and other departments * Assist with data entry ...

Morgan & Morgan, P.A.

Presuit Secretary

Medford, MA · On-site

$22/hr

We are seeking a qualifiedPre-Suit Secretary . In this role, you will be responsible for managing ... Responsibilities * Assist case managers and attorneys with organizing, filing, and maintaining ...

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Assistant Secretary information

See Needham, MA salary details

$12

$27

$73

How much do assistant secretary jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for assistant secretary in Needham, MA is $27.57, according to ZipRecruiter salary data. Most workers in this role earn between $18.61 and $29.09 per hour, depending on experience, location, and employer.

What is an assistant secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are the key skills and qualifications needed to thrive as an assistant secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.

What are some common challenges faced by an assistant secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

More about Assistant Secretary jobs

What are the most commonly searched types of Secretary jobs in Needham, MA?

The most popular types of Secretary jobs in Needham, MA are:

What are popular job titles related to Assistant Secretary jobs in Needham, MA?

For Assistant Secretary jobs in Needham, MA, the most frequently searched job titles are:

What job categories do people searching Assistant Secretary jobs in Needham, MA look for?

The top searched job categories for Assistant Secretary jobs in Needham, MA are:

What cities near Needham, MA are hiring for Assistant Secretary jobs?

Cities near Needham, MA with the most Assistant Secretary job openings:

Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in Needham, MA as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $57,347 per year, or $27.6 per hour.

Secretary

ADP - RNOOID0032219539

Lynn, MA • On-site

Full-time

Re-posted 16 days ago

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Job description

Key Responsibilities

  • Answer phone calls, emails, and inquiries from prospective and current clients
  • Schedule appointments, venue tours, and meetings
  • Assist with event bookings, contracts, and client follow-ups
  • Maintain organized records of clients, payments, and event details
  • Provide administrative support to management and event staff
  • Coordinate with vendors and internal team members
  • Greet clients and guests in a professional and welcoming manner
  • Assist with social media inquiries and basic posting (if needed)
  • Ensure office operations run smoothly and efficiently

  • Qualifications

  • Previous experience in administrative or secretary role preferred
  • Strong communication and customer service skills
  • Excellent organizational and multitasking abilities
  • Proficient in Microsoft Office (Word, Excel) and email platforms
  • Ability to handle a fast-paced environment, especially during event seasons
  • Bilingual (English/Spanish or Portuguese) is a plus
  • Professional appearance and attitude