Assistant Secretary Jobs in Springfield, MA (NOW HIRING)

At ABB, we help industries run leaner and cleaner-and every person here makes that happen. You'll be empowered to lead, supported to grow, and proud of the impact we create together. Join us and help run what runs the world.

This position reports to:
Country Environmental Director

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ABB is seeking an HSE Administrative Assistant to join the Environmental-Sustainability Department within the Country HSE function. This position shall report to the ABB facility located in Bloomfield, Connecticut (Hartford region).

In this role, you will be responsible for managing requisitions and payment processing as well as other administrative services and secretarial assistance for the Environmental-Sustainability Department related to maintaining ABB's corporate responsibilities and achieving ABB's sustainability goals.

The work model for this role is hybrid: Monday and Fridays work from home; Tuesdays, Wednesdays and Thursdays are in-office.

Your role and responsibilities:

• Provides high-level administrative support to the Department, including monitoring budgets, managing purchase order requisitions, invoice tracking, and supporting related operational processes.
• Executes responsibilities and owns the delivery of key business processes and programs to ensure efficient day-to-day operations.
• Supports the leadership and the Department with a broad range of administrative activities, including conducting research, compiling information, preparing reports, presentations, correspondence, and managing confidential documentation.
• Facilitates effective communication by ensuring timely sharing of information and helping maintain organizational alignment.
• Independently manages ABB payment processes and drives continuous improvement of administrative practices to enhance efficiency, consistency, and overall effectiveness.
• Coordinates business-critical internal and external events and logistics, including travel arrangements, itinerary planning, accommodation booking, conference registration, and visitor support.

Our Team Dynamics

Our teams support each other, collaborate, and never stop learning. Everyone brings something unique, and together we push ideas forward to solve real problems. Being part of our team means your work matters - because the progress we make here creates real impact out there.

Qualifications for the role:

• 4+ years of progressive administrative experience supporting leaders in a corporate environment.
• 4+ years experience with SAP enterprise resource planning (ERP) or similar enterprise systems for payment processing and requisitions.
• Proven ability to work independently with minimal supervision and manage multiple priorities in a fast-paced environment.
• Strong organizational and time management skills with high attention to detail.
• Excellent written and verbal communication skills for internal and external stakeholder engagement.
• Demonstrated experience managing confidential and sensitive information with discretion.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and Access.
• Self-starter with a proactive approach to problem-solving and process improvement.
• Candidates must already have work authorization that would permit them to work for ABB in the United States.

Preferred Qualifications:

• SAP professional certification or training.
• Background in handling large volumes of invoice processing and payment workflows.
• .Familiarity with budget monitoring and financial tracking processes
• Associate's or Bachelor's degree.

More about us

ABB Motion provides pioneering technology, products, solutions and related services to industrial customers to increase energy efficiency, improve safety and reliability, and maintain precise control over processes. The portfolio includes motors, generators and drives for a wide range of applications in all industrial sectors.

What's in it for you

We empower you to take the lead, share bold ideas, and shape real outcomes. You'll grow through hands-on experience, mentorship, and learning that fits your goals. Here, your work doesn't just matter, it moves things forward.

ABB is an Equal Employment Opportunity and Affirmative Action employer for protected Veterans and Individuals with Disabilities at ABB.

All qualified applicants will receive consideration for employment without regard to their - sex (gender identity, gender expression, sexual orientation), marital status, citizenship, age, race and ethnicity, inclusive of traits historically associated with race or ethnicity, including but not limited to hair texture and protective hairstyles, color, religious creed, national origin, pregnancy, physical or mental disability, genetic information, protected Veteran status, or any other characteristic protected by federal and state law.

For more information regarding your (EEO) rights as an applicant, please visit the following websites: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

As an Equal Employment Opportunity and Affirmative Action Employer for Protected Veterans and Individuals with Disabilities, applicants may request to review the plan of a particular ABB facility between the hours of 9:00 A.M. - 5:00 P.M. EST Monday through Friday by contacting an ABB HR Representative at 1-888-694-7762.

Protected Veterans and Individuals with Disabilities may request a reasonable accommodation if you are unable or limited in your ability to use or access ABB's career site as a result of your disability. You may request reasonable accommodations by calling an ABB HR Representative at 1-888-694-7762 or by sending an email to US-AskHR@abb.com . Resumes and applications will not be accepted in this manner.

While base salary is determined by things such as the successful applicant's qualifications and experience, this position is expected to pay between $52,500 and $84,000 annually.

ABB Benefit Summary for eligible US employees

[excludes ABB E-mobility, Athens union, Puerto Rico]

Go to MyBenefitsABB.com and click on "Candidate/Guest" to learn more

Health, Life & Disability

• Choice between two medical plan options: A PPO plan called the Copay Plan OR a High Deductible Health Plan (with a Health Savings Account) called the High Deductible Plan.
• Choice between two dental plan options: Core and Core Plus
• Vision benefit
• Company paid life insurance (2X base pay)
• Company paid AD&D (1X base pay)
• Voluntary life and AD&D - 100% employee paid up to maximums
• Short Term Disability - up to 26 weeks - Company paid
• Long Term Disability - 60% of pay - Company paid. Ability to "buy-up" to 66 2/3% of pay.
• Supplemental benefits - 100% employee paid (Accident insurance, hospital indemnity, critical illness, pet insurance
• Paid Parental Leave
• Employee Assistance Program
• Health Advocate support resources for mental/behavioral health, general health navigation and virtual health, and infertility/adoption
• Employee discount program

Retirement

• 401k Savings Plan with Company Contributions
• Employee Stock Acquisition Plan (ESAP)

Time off

ABB provides 11 paid holidays. Vacation is provided based on years of service for hourly and non-exempt positions.

Building a cleaner, smarter future takes all kinds of minds: the curious, the courageous, and the creative. That's why we welcome people from all backgrounds and experiences.

Ready to make an impact?

Apply today or visit https://www.abb.com to learn more about the impact of our solutions across the globe.