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Executive Secretary Jobs in Springfield, MA (NOW HIRING)

Trinity College

Special Assistant

Hartford, CT · On-site

$18.25 - $24.50/hr

... College trustees, executive leadership, students, alumni, faculty and staff, and others ... The General Counsel and Secretary of the College is the chief legal officer of Trinity College and ...

Lifepoint Health

Administrative Assistant

Holyoke, MA · On-site

$23.98 - $32.37/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Provides support to the President/Chief Executive Officer and VP/Chief Operating Officer in the ... Performs routine secretarial duties, including ordering supplies and updating department software.

Lifepoint Health

Administrative Assistant

Holyoke, MA

$23.98 - $32.37/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Provides support to the President/Chief Executive Officer and VP/Chief Operating Officer in the ... Performs routine secretarial duties, including ordering supplies and updating department software.

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All JobsSecretary JobsExecutive Secretary JobsExecutive Secretary Jobs in Springfield, MA

Executive Secretary information

See Springfield, MA salary details

$12

$24

$39

How much do executive secretary jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for executive secretary in Springfield, MA is $24.98, according to ZipRecruiter salary data. Most workers in this role earn between $19.66 and $27.79 per hour, depending on experience, location, and employer.

How does an executive secretary typically collaborate with senior management and other departments?

An Executive Secretary works closely with senior management, often serving as the primary point of contact for internal and external communications. They coordinate meetings, prepare reports, and handle confidential information, ensuring executives' schedules run smoothly. Collaboration with other departments is common, as Executive Secretaries may help organize cross-functional projects, relay important updates, and facilitate workflow between teams. Strong organizational and interpersonal skills are essential to manage these interactions efficiently and maintain professionalism in high-pressure situations.

What is an executive secretary?

Executive Secretaries are administrative professionals who provide high-level support to executives and senior managers within an organization. Their duties often include managing schedules, organizing meetings, handling correspondence, preparing reports, and maintaining confidential records. They play a key role in ensuring the efficiency of executive operations by coordinating communications and acting as a liaison between executives and other staff or external contacts. Executive Secretaries must possess strong organizational, communication, and problem-solving skills, as well as a high degree of discretion and professionalism.

What is the difference between Executive Secretary vs Administrative Assistant?

AspectExecutive SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentCorporate offices, executive departmentsVarious settings including offices, schools, healthcare
Employer & Industry UsageUsed in corporate, government, nonprofit sectors for supporting executivesCommon across industries for general administrative support
Primary ResponsibilitiesManaging schedules, handling correspondence, preparing reports for executivesManaging files, scheduling appointments, supporting teams

While both roles involve administrative support, an Executive Secretary primarily assists high-level executives with complex tasks and confidential matters, often requiring specialized skills. An Administrative Assistant provides broader support to teams or departments, handling general administrative duties. The roles overlap in skills like organization and communication but differ in scope and level of responsibility.

What are the key skills and qualifications needed to thrive as an executive secretary, and why are they important?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, usually backed by a diploma or degree in business or office management. Familiarity with office software (like Microsoft Office Suite), calendar management tools, and sometimes shorthand or transcription systems is typically required. Strong communication, discretion, and the ability to multitask under pressure set outstanding Executive Secretaries apart. These skills are crucial for ensuring efficient office operations, supporting executives, and maintaining professionalism in high-stakes environments.
More about Executive Secretary jobs

What are the most commonly searched types of Secretary jobs in Springfield, MA?

The most popular types of Secretary jobs in Springfield, MA are:

What are popular job titles related to Executive Secretary jobs in Springfield, MA?

For Executive Secretary jobs in Springfield, MA, the most frequently searched job titles are:

What job categories do people searching Executive Secretary jobs in Springfield, MA look for?

The top searched job categories for Executive Secretary jobs in Springfield, MA are:

What cities near Springfield, MA are hiring for Executive Secretary jobs?

Cities near Springfield, MA with the most Executive Secretary job openings:

Executive Secretary jobs near you

Executive Assistant - Supporting two VP's

Ensign-Bickford Industries, (EBI)

Simsbury, CT • On-site

Full-time

Posted 4 days ago

Job description

This opportunity is located within our Ensign-Bickford Aerospace & Defense Company business, a global leader of mission-critical hardware and systems solutions including precision energetics systems and innovative explosive solutions.Click here to learn more.
Job Description
Job Summary:
EBAD is seeking a proactive, detail-oriented, and highly organized Executive Assistant to support our Vice President of Operations and VP and General Manager of Programs and Strategy in Simsbury, CT. This role is designed as a strategic development opportunity, preparing the successful candidate for greater responsibility and leadership within the executive support function.
This onsite role is a fast-paced, high-visibility role where you'll play a key part in keeping our leadership team operating smoothly and efficiently. You'll also have the opportunity to contribute across departments, manage events, and support core business functions. If you're someone who thrives on variety, builds strong relationships, and takes pride in staying one step ahead-this role is for you.
Key Responsibilities:
  • Provide high-level administrative support to VP Operations, Finance, and HR including calendar management, travel coordination, meeting scheduling, and expense reporting.
  • Shadow and support the Executive Assistant to the President, gaining insight into executive-level coordination and strategic initiatives.
  • Maintain meeting cadence by organizing 1:1s and functional team meetings for all three leaders.
  • Coordinate internal and external events such as town halls, team-building activities, and leadership sessions.
  • Assist with facilities-related projects such as renovation coordination and safety committee activities.
  • Help maintain kitchen and conference room spaces in the administrative areas; manage office and site vendors as needed.
  • Provide flexible administrative support to other departments as needed.
  • Serve as a back-up for front desk coverage when the Receptionist is out of the office, ensuring a welcoming and professional environment.

Requirements:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) with strong expertise in Outlook Calendar management.
  • Exceptional organizational skills with a keen eye for detail and the ability to manage multiple priorities in a dynamic environment.
  • Strong verbal and written communication skills.
  • Demonstrated ability to handle confidential information with professionalism and discretion.
  • Comfortable interacting with all levels of staff, including executive leadership and external stakeholders.
  • Eagerness to take on special projects and continuously expand your skill set.

Preferred Qualifications:
  • Bachelor's degree is strongly preferred in Business Administration, Communications, or a related field.
  • Associate degree accepted with substantial relevant experience (10+ years in executive-level administrative support).
  • Minimum of 10 years of administrative or office management experience.
  • Prior experience supporting senior or executive leadership.
  • Familiarity with ERP systems (e.g., IFS) and collaboration tools like SharePoint.
  • Exposure to visual management systems and process improvement tools.

Ensign-Bickford Aerospace & Defense Company is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, religion, color, sex, age, disability, sexual orientation, genetic information, national origin, or veteran status.

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