Executive Proposal Manager Jobs in Raleigh, NC (NOW HIRING)

Full-Time | Primarily Remote with Occasional In Person Meetings 

Hometown Recruiting is partnering with an employer seeking a proactive, highly organized Executive Assistant who enjoys creating order, anticipating needs, and helping a business leader remain focused on clients and organizational growth.

This multifaceted position combines executive support with accounts payable, payroll preparation, compliance tracking, marketing coordination, and operational assistance.

The right candidate will be trusted to manage important details, maintain confidentiality, and follow through without constant reminders. If you take pride in making things run smoothly behind the scenes and want your work to have a visible impact, we would welcome the opportunity to speak with you.

Your primary goal will be to protect the executive’s time and attention by ensuring administrative, financial, marketing, and operational responsibilities are handled accurately, proactively, and on schedule.

Success in this position means smoother internal processes, reliable follow-through, and greater capacity for the executive to focus on clients, relationships, and business development.

• Manage the executive’s calendar, meetings, priorities, and focused work time

• Organize communication and assist with drafting and proofreading professional correspondence

• Coordinate occasional travel, meetings, and related logistics

• Track internal deadlines, follow-up items, and recurring responsibilities

• Maintain organized administrative systems and confidential records

• Anticipate needs, identify potential challenges, and take initiative to resolve them

• Handle sensitive business and financial information with discretion

• Enter and process vendor invoices accurately and on time

• Review expense reports and maintain supporting documentation

• Prepare twice-monthly payment runs for management approval

• Maintain accurate vendor records

• Research and resolve invoice discrepancies and vendor questions

• Gather and verify payroll-related documentation for management review

• Help ensure financial processes follow established policies and timelines

• Maintain a calendar of state registrations, renewals, filings, and reporting deadlines

• Prepare and organize documentation required for compliance activities

• Track submission dates and follow up to help ensure requirements are completed on time

• Maintain accurate, accessible records supporting regulatory obligations

• Monitor professional social media activity and identify relevant engagement opportunities

• Maintain proposal-tracking information and coordinate administrative follow-up

• Organize branded materials and digital marketing assets

• Assist with prospect research and target-list development

• Prepare professional thank-you notes and other correspondence

• Support recurring website and marketing audits

• Coordinate with external marketing partners when needed

• Prepare time-entry, project, and operational reports

• Assist team members with time-entry and expense-related processes

• Help assemble reports, presentations, and other deliverables

• Conduct online and public-source research

• Respond to operational requests promptly and accurately

• Support additional responsibilities as the position and organizational needs evolve

• At least two years of experience supporting a senior executive, business owner, or organizational leader

• Experience with accounts payable, bookkeeping, or related accounting responsibilities

• Familiarity with payroll preparation and supporting documentation

• Experience managing compliance deadlines, registrations, or regulatory reporting—or the demonstrated ability to learn these processes quickly

• Proficiency with QuickBooks Online and Microsoft Office, particularly Excel

• Strong written and verbal communication skills

• Excellent grammar, proofreading, and information-organizing abilities

• Exceptional attention to detail and follow-through

• Ability to manage multiple deadlines and changing priorities

• Sound judgment when working with confidential information

• Ability to work independently while collaborating with a small team

• Experience using project-accounting, time-entry, expense-management, or document-sharing platforms

• Familiarity with LinkedIn, Canva, or basic digital marketing coordination

• Previous experience supporting a small or growing organization

• Bachelor’s degree or an equivalent combination of education and relevant experience

• Ability to learn and navigate new technology efficiently

• Naturally think ahead and notice details others may overlook

• Enjoy creating systems, tracking deadlines, and completing important follow-up

• Are comfortable moving between executive support, financial administration, marketing, and operations

• Take ownership of your responsibilities without requiring frequent direction

• Communicate professionally and know when to ask questions

• Value accuracy, discretion, accountability, collaboration, and reliable follow-through

• Want to become a trusted partner whose contribution is recognized and valued

• Employment type: Full-time

• Work arrangement: Hybrid. Mostly Remote; with occasional in-person meetings; specific arrangements will be discussed during the hiring process

• Travel: Minimal and not regularly anticipated

• Schedule: Because this is a newly created position, the anticipated hours and schedule will be discussed with qualified candidates

• Hiring relationship: Hometown Recruiting is supporting the employer’s hiring process

If you are looking for a position where your organization, initiative, and ability to anticipate needs can make a meaningful difference, we encourage you to apply.

Hometown Recruiting wants to understand more than what appears on your résumé. We want to learn about your experience, employment priorities, preferred work environment, and what you hope to find in your next opportunity.

Apply today and introduce yourself to Hometown Recruiting. There is never a fee for candidates.