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Executive Assistant Jobs in Rochester, NY (NOW HIRING)

Alphabe Insight Inc

Assistant Brand Executive

Rochester, NY · On-site

$45K - $49K/yr

We are seeking a motivated and detail-oriented Assistant Brand Executive to support brand initiatives and assist in the execution of branding strategies across multiple client accounts. This role is ...

Friendly Senior Living

Executive Chef

Rochester, NY · On-site

$65K - $75K/yr

We're looking for an Executive Chef who shares our commitment to hospitality, quality, and creating ... May be requested to assist in the evacuation of Residents or perform other procedures to protect ...

Friendly Senior Living

Executive Chef

Rochester, NY

$65K - $75K/yr

We're looking for an Executive Chef who shares our commitment to hospitality, quality, and creating ... May be requested to assist in the evacuation of Residents or perform other procedures to protect ...

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All JobsExecutive Assistant JobsExecutive Assistant Jobs in Rochester, NY

Executive Assistant information

See Rochester, NY salary details

$29.6K

$63.6K

$101.2K

How much do executive assistant jobs pay per year?

As of Jun 13, 2026, the average yearly pay for executive assistant in Rochester, NY is $63,626.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,400.00 and $74,000.00 per year, depending on experience, location, and employer.

What is an EA salary?

An Executive Assistant's salary varies based on experience, location, and industry, but the median annual pay in the United States is around $60,000 to $70,000. Senior EAs or those supporting high-level executives can earn over $80,000, especially with specialized skills or certifications. Salaries often include benefits such as health insurance and paid time off, and some roles may offer bonuses or performance incentives.

What Is the Job of an Executive Assistant?

Executive assistants provide administrative support to upper-level executives. This support includes basic clerical duties, such as answering phones, taking messages, directing calls, welcoming visitors, scheduling meetings, reviewing reports, and making travel arrangements for out of town events. Beyond these daily duties, executive assistants may also perform market research and train and supervise other clerical staff and administrative assistants.

Is EA a dead-end job?

An Executive Assistant (EA) role can serve as a stepping stone to higher-level positions such as office manager, operations coordinator, or executive leadership roles. The job often requires strong organizational, communication, and technical skills, and opportunities for advancement depend on experience, performance, and the organization’s structure.

What exactly does an executive assistant do?

An executive assistant provides administrative support to executives by managing schedules, arranging meetings, handling correspondence, and preparing reports. They often use tools like calendar software and need strong organizational and communication skills to ensure smooth daily operations.

What job makes $10,000 a month without a degree?

An executive assistant can earn $10,000 or more per month with experience, strong organizational skills, and proficiency in tools like Microsoft Office or project management software. High-level executive assistants supporting top executives or working in specialized industries often reach this income level without requiring a college degree.

What are the key skills and qualifications needed to thrive as an Executive Assistant, and why are they important?

To thrive as an Executive Assistant, you need strong organizational abilities, attention to detail, and proficiency in office administration, typically supported by a degree or relevant experience. Familiarity with office software like Microsoft Office Suite, calendar management systems, and sometimes project management tools is essential. Excellent communication, discretion, and problem-solving skills help you manage complex schedules and sensitive information effectively. These skills are crucial for supporting executives efficiently, ensuring smooth operations, and maintaining confidentiality in a fast-paced environment.

How do Executive Assistants typically manage competing priorities and urgent requests from multiple executives or departments?

Executive Assistants often juggle tasks for multiple leaders or teams, making time management and prioritization essential skills. They typically use digital calendars, project management tools, and clear communication to track deadlines, coordinate schedules, and ensure urgent requests are handled promptly. Regular check-ins with executives and a proactive approach to anticipating needs help minimize conflicts and last-minute changes. Building strong relationships with stakeholders across the organization also allows Executive Assistants to effectively negotiate priorities and deliver high-quality support.

What is the difference between Executive Assistant vs Administrative Assistant?

AspectExecutive AssistantAdministrative Assistant
Required CredentialsHigh school diploma; often some college or certifications; strong organizational skillsHigh school diploma; basic office skills
Work EnvironmentSupports executives in corporate or business settingsSupports teams or departments in various office environments
Employer & Industry UsageCommon in corporate, legal, and financial sectorsWidespread across industries, including healthcare, education, and retail
Search & Comparison IntentOften searched by those seeking high-level support rolesMore general, for entry-level or support roles

While both roles provide essential administrative support, Executive Assistants typically work directly with top executives, handling complex tasks and confidential information. Administrative Assistants support broader office functions and may assist multiple staff members. The key difference lies in the level of responsibility, scope of work, and the target employer or industry.

What are Executive Assistants?

Executive Assistants are highly skilled administrative professionals who provide support to senior executives, such as CEOs or company presidents. Their responsibilities typically include managing schedules, organizing meetings, handling correspondence, making travel arrangements, and acting as a liaison between executives and other staff. Executive Assistants often handle confidential information and are trusted to ensure day-to-day operations run smoothly. Strong organizational, communication, and problem-solving skills are essential for this role.
More about Executive Assistant jobs
What are the most commonly searched types of Executive jobs in Rochester, NY? The most popular types of Executive jobs in Rochester, NY are:
What are popular job titles related to Executive Assistant jobs in Rochester, NY? For Executive Assistant jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Executive Assistant jobs in Rochester, NY look for? The top searched job categories for Executive Assistant jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Executive Assistant jobs? Cities near Rochester, NY with the most Executive Assistant job openings:
Executive Assistant jobs near you
Infographic showing various Executive Assistant job openings in Rochester, NY as of June 2026, with employment types broken down into 90% Full Time, and 10% Part Time. Highlights an 90% In-person, and 10% Hybrid job distribution, with an average salary of $63,626 per year, or $30.6 per hour.

Executive Assistant to the President & CEO

YOUNG MENS CHRISTIAN ASSOCIATION OF ROCHESTER

Rochester, NY • On-site

$68K - $73K/yr

Full-time

Posted 10 days ago

Job description

Job Type
Full-time
Description
$68,735-$73,000 annually plus generous benefits
The Executive Assistant provides high-level administrative and operational support to the President & CEO, working closely with the Vice President of Strategic Administration to enable effective leadership of a large, growing and nationally recognized nonprofit organization. This role is responsible for ensuring the smooth and efficient day-to-day operations of the CEO's office, with a focus on organization, coordination and follow-through on key priorities.
The Executive Assistant manages complex schedules, facilitates communication, and supports executive and board leadership while demonstrating sound judgment and discretion in a wide range of situations. Success in this role requires attention to detail and the ability to anticipate needs, build relationships and operate with composure in a fast-paced, high-demand environment while supporting the mission and strategic priorities of the YMCA of Greater Rochester.
ESSENTIAL DUTIES AND RESPONSIBILITIESAdministrative Support for the President & CEO:
  • Management of the President & CEO's calendar: schedule internal and external meetings and travel. Partner with VP of Strategic Administration to ensure weekly time spent on the most impactful or time sensitive items. Provide proactive reminders and information for upcoming meetings and events.
  • In coordination with the VP of Strategic Administration and key Experience Team members, support effective and timely communications from the CEO, including but not limited to, drafting of letters, emails, cards, reports, remarks and preparing of presentations.
  • Oversee arrangements and logistics for all meetings, conferences, trips and other events; create agendas, materials and background information for advance review. Handle reservations and other details for a seamless experience for all participants.
  • Execute and manage annual schedule for staff meetings, leadership team meetings, Board meetings/events and relevant Committee meetings.
  • Oversee and respond to incoming communications to the CEO's office in a timely manner, including phone, email and in-person meetings and engagements.
  • Maintain organization of critical information on behalf of the CEO including files, emails, contact information and meeting notes/materials.
  • Oversee monthly expense and credit card reporting for the CEO.
  • Assist with administrative needs of legal documents as needed.
  • Assist CEO with other matters as requested.

Support for Board of Directors, Committees and Senior Leadership Team:
  • Collaborate with VP of Strategic Administration to draft preliminary and final Board and committee meeting agendas and materials; disseminate meeting invitations and materials in a timely manner.
  • Generate meeting minutes for review by the VP of Strategic Administration within 10 business days. Note action items and assist as appropriate with follow-up.
  • Locate meeting space and arrange contracts and payments as needed; coordinate with site for room set-up, technology, and parking; arrange food/beverage details; prepare and distribute nametags and final documents for the meeting.
  • Collaborate with VP of Strategic Administration to schedule annual Board orientation in consultation with Board and Governance chairs; update Board Manual and orientation materials.
  • Maintain records related to the Board, including Board member terms, contact info, board expectation and conflict of interest forms and other documentation.
  • Provide Governance Committee with information to support board prospecting and engagement. Draft annual board slate and secure nominee bios and photos. Support Board survey process and other engagement efforts.
  • Provide assistance to Board and committee members as requested.
  • Develop strong and trusted relationships with Board and committee members.
  • Collaborate with VP of Strategic Administration to plan and execute productive and efficient meetings with Senior Leadership Team and President's Leadership Council; assist as appropriate with follow-up.
  • Provide information and materials for Senior Team Members as needed.

Organizational Support:
  • Support VP of Strategic Administration on strategic planning tracking, reporting meeting scheduling and communications.
  • Coordinate branch, camp and program visits for CEO, Senior Team, other staff, board members, donors and other stakeholders.
  • Provide support for administrative team members, including but not limited to, answering and managing multi-line telephone system, managing calendars, printing and copying, preparing presentations and composing correspondence.
  • Provide excellent service to employees, guests and members across all interactions.
  • Attend and participate in required trainings, meetings, and professional development opportunities.

Other Duties:
  • Perform all other duties as assigned in support of the organization and mission.

Requirements
  • Five plus years of experience supporting senior leadership
  • Associate degree or Bachelor's degree preferred.
  • Highly detailed-oriented and organized, with the ability to manage multiple priorities
  • Excellent communication and interpersonal skills, with maturity and professionalism
  • Ability to be flexible and adaptable to meet employee and organizational needs
  • Expert-level user of Microsoft 365 products
  • Experience developing effective presentations and other materials for a variety of audiences
  • Ability to work effectively in a busy environment

PHYSICAL REQUIREMENTS
  • Must be able to sit or stand for duration of shift
  • Must be able to bend and stoop occasionally
  • Must be able to move within building including floor to floor
  • May be exposed to outdoor elements while attending, presenting or otherwise participating in a work-related event on occasion
  • May be required to travel within the YMCA of Greater Rochester's service area on occasion
  • May be required to work flexible hours occasionally, including evenings or weekends

Salary Description
$68,735-$73,000

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