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Finance Executive Assistant Jobs in Rochester, NY

Zirtual

Remote Virtual Executive Assistant

Rochester, NY · On-site

$1.5K - $3.8K/mo

The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of ... No Financial Requests: Zirtual will never ask for payment or demand personal financial details ...

L3HHCM20

Senior Associate, Finance

Rochester, NY

$57K - $107K/yr

  • Medical

  • Retirement

  • PTO

Job Title: Sr Associate, Finance Job Code: 40463 Job Location: Rochester, NY Job Schedule: 9/80 ... and timing * Assist in preparing executive presentations for capital request reviews Systems ...

FirstLight

Account Executive

Victor, NY · On-site

$75K - $85K/yr

Build and expand relationships with Economic Buyer in prospect accounts. * Assist the prospect in ... Experience selling to Mid-Market, Large Enterprise, Healthcare and Financial services, with an ...

Transcat, Inc.

Administrative Assistant

Rochester, NY · On-site

$20 - $24/hr

  • Medical

  • Retirement

  • PTO

With over 1,000 employees-in technical, consulting, operational, sales, finance, and corporate ... Provide backup support for the Executive Assistant as required. * This position may also perform ...

Transcat, Inc.

Administrative Assistant

Rochester, NY

$18.91 - $28.38/hr

With over 1,000 employees--in technical, consulting, operational, sales, finance, and corporate ... Provide backup support for the Executive Assistant as required. * This position may also perform ...

Transcat, Inc.

Administrative Assistant

Rochester, NY · On-site

$20 - $24/hr

  • Medical

  • Retirement

  • PTO

With over 1,000 employees-in technical, consulting, operational, sales, finance, and corporate ... Provide backup support for the Executive Assistant as required. * This position may also perform ...

Transcat, Inc.

Administrative Assistant

Rochester, NY

$20 - $24/hr

  • Medical

  • Retirement

  • PTO

With over 1,000 employees--in technical, consulting, operational, sales, finance, and corporate ... Provide backup support for the Executive Assistant as required. * This position may also perform ...

Paylocity

Executive Account Manager

Pittsford, NY · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

... your finances. And if it's career development you desire, we provide that, too! At Paylocity ... * Assist with special projects as assigned. * Work overtime as needed, especially during year-end.

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Finance Executive Assistant information

See Rochester, NY salary details

$29.6K

$63.6K

$101.1K

How much do finance executive assistant jobs pay per year?

As of Aug 13, 2026, the average yearly pay for finance executive assistant in Rochester, NY is $63,597.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,300.00 and $74,000.00 per year, depending on experience, location, and employer.

How does a finance executive assistant typically collaborate with other departments within an organization?

A Finance Executive Assistant frequently works with teams across departments such as accounting, human resources, and operations to coordinate financial reports, schedule cross-functional meetings, and manage the flow of sensitive information. This role often acts as a bridge between the executive they support and other stakeholders, ensuring clear communication and timely follow-up on action items. Strong interpersonal and organizational skills are key, as you may be tasked with preparing agendas, tracking deadlines, and assisting with budget planning in collaboration with various teams.

What are the key skills and qualifications needed to thrive as a finance executive assistant, and why are they important?

To excel as a Finance Executive Assistant, you need strong organizational abilities, financial literacy, and experience with administrative support, usually backed by a relevant degree or professional background. Familiarity with financial software such as QuickBooks, Microsoft Excel, and enterprise resource planning (ERP) systems is often required. Exceptional attention to detail, discretion, and effective communication skills are essential soft skills in this role. These abilities ensure efficient support for finance executives, accurate handling of sensitive information, and smooth coordination of financial operations.

What is a finance executive assistant?

Finance Executive Assistants are administrative professionals who support finance executives and departments by managing schedules, handling correspondence, preparing reports, and coordinating meetings. They often handle sensitive financial documents, assist with budget tracking, and ensure compliance with company policies. Their role requires strong organizational skills, attention to detail, and a solid understanding of financial terminology and processes. Finance Executive Assistants act as a crucial link between executives, staff, and external partners to help keep financial operations running smoothly.

What cities near Rochester, NY are hiring for Finance Executive Assistant jobs?

Cities near Rochester, NY with the most Finance Executive Assistant job openings:

Finance Executive Assistant jobs near you
Infographic showing various Finance Executive Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 90% Full Time, and 10% Part Time. Highlights an 94% In-person, 3% Hybrid, and 3% Remote job distribution, with an average salary of $63,597 per year, or $30.6 per hour.

Executive Assistant/Office Manager

Insero Talent Solutions

Rochester, NY

Full-time

Posted yesterday

New

Job description

Description

Our client is seeking a highly organized and proactive Executive Assistant to join a small Family Office financial services team. The successful candidate will play a critical role in supporting senior executives by managing schedules and travel plans, coordinating communications, and facilitating efficient workflow to enable top-level leadership to focus on strategic initiatives. This position requires a meticulous individual with exceptional multitasking abilities, superior communication skills, and discretion and professionalism. The Executive Assistant will also serve as office manager, monitoring and maintaining office files, materials and supplies.

Responsibilities

· Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.

· Coordinate and prepare materials for meetings, presentations, and reports, ensuring accuracy and timeliness.

· Serve as the primary point of contact between senior executives, clients, and internal stakeholders.

· Handle confidential information with discretion, maintaining the highest level of professionalism at all times.

· Assist in the preparation and review of financial documents and correspondence to support executives' decision-making.

· Organize and prioritize incoming requests, emails, and communications to optimize executives' time and productivity.

· Process annual and quarterly income tax filings for individuals, partnerships and trusts.

Requirements

· Proven experience as an Executive Assistant or in a similar administrative role. Experience within the financial services industry a plus.

· Notary Public or willing to obtain promptly

· Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.

· Strong written and verbal communication skills, demonstrating professionalism and clarity.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with financial software.

· Ability to handle confidential information with integrity and discretion.

· Strong problem-solving skills and the ability to work independently under pressure.

· Bachelor's degree in Business Administration, Finance, or a related field is preferred.

· Demonstrated ability to coordinate complex calendars and manage multiple projects simultaneously.

· High attention to detail and a commitment to delivering quality results consistently.