Finance Executive Assistant Jobs in Rochester, NY

Point of Contact: Yari Rivera, Executive Director
Organization: Reentry Association of WNY, Inc. (RAWNY)
Location: Rochester, NY

Since 2005, the Reentry Association of Western NY (RAWNY) has supported individuals returning to the community after incarceration by connecting them with critical resources and support services. What began as a grassroots volunteer initiative has grown into a 501(c)(3) nonprofit organization and collaborative network of more than 50 community partners.

Through RAWNY’s One-Stop model, individuals can access housing assistance, employment support, healthcare navigation, peer support, counseling referrals, advocacy, and additional wraparound services designed to support successful reintegration and long‑term stability.

RAWNY is seeking a qualified professional financial consultant to provide interim financial management and organizational financial support during a staffing transition.

The purpose of this engagement is to help strengthen and stabilize financial operations, review and reconcile financial records, support ongoing grant and contract compliance, and assist leadership in ensuring organizational financial systems and processes remain accurate, organized, and sustainable.

RAWNY has already developed an organizational budget across funding sources; however, the selected contractor will be expected to review, refine, and revise the budget as needed to ensure accuracy, sustainability, and alignment with current organizational operations and funding requirements.

This engagement requires an individual who can work independently, communicate clearly, and provide both strategic and hands‑on financial support in a nonprofit environment.

The selected contractor will provide support in the following areas:

• Review existing financial records, bookkeeping entries, and reporting
• Reconcile accounts and identify discrepancies or inconsistencies
• Review revenue and expenditures across all active funding streams
• Ensure expenses are accurately coded and aligned with funding requirements
• Provide recommendations regarding corrective actions or process improvements as needed
• Assist in ensuring financial documentation is accurate and audit‑ready

• Review the organization‑wide budget that has already been developed
• Revise, refine, and update the budget as necessary to reflect current funding, operational needs, and spending projections
• Ensure alignment between program budgets, grant budgets, and organizational financial reporting
• Assist leadership in evaluating financial sustainability and cash flow considerations
• Prepare budget documents and summaries suitable for leadership, funders, and reporting purposes

Priority funding streams may include government and grant‑funded programs such as ARPA, OMH, United Way, and other active contracts.

• Monitoring spending and budget compliance
• Reviewing grant‑related financial documentation
• Supporting voucher preparation and reimbursement submissions
• Assisting with reporting requirements and funding compliance
• Ensuring expenditures align with approved grant budgets and contractual requirements

• Prepare or review monthly financial reports
• Assist with maintaining compliance with federal, state, county, and funder requirements
• Support preparation for audits, desk reviews, and financial monitoring processes
• Assist leadership in understanding financial trends, concerns, and recommendations

• Strengthen financial procedures and internal controls
• Organize and maintain financial documentation and reporting systems
• Support the use and organization of accounting and payroll systems (QuickBooks, payroll platforms, etc.)
• Document financial procedures and key operational information to support long‑term sustainability
• Help ensure a smooth transition for future permanent finance staff

• Financial review findings and recommendations
• Reconciled and organized financial records
• Updated and refined organizational budget documents
• Monthly financial reports and/or summaries
• Compliance and grant‑tracking support
• Process documentation and transition recommendations

• Knowledge of federal and state grant compliance requirements, including cost allowability, documentation standards, and audit readiness.
• Experience in nonprofit financial management and bookkeeping
• Familiarity with ARPA, OMH, and/or public funding preferred
• Strong accounting, budgeting, and reporting experience
• Experience with QuickBooks or comparable accounting systems
• Ability to work independently and communicate effectively with leadership
• Professional liability (E&O) insurance

This engagement does not constitute an audit, review, or assurance engagement under generally accepted auditing standards.

• Temporary / contract‑based engagement
• Approximately 12–20 hours per week, depending on organizational needs
• Flexible scheduling based on project priorities
• Start date: As soon as possible
• Compensation: $100/hour (or proposed alternative rate structure) subject to Board approval

• Statement of qualifications and relevant experience
• Proposed hourly rate and estimated availability
• Brief description of approach to the engagement
• 3 Professional references with nonprofit finance experience
• Estimated timeline for onboarding and engagement start

Please submit materials to: Yari Rivera- yrivera@rawny.org (no phone calls please)