ZipRecruiter

Log In

1

Executive Coordinator Jobs in Rochester, NY (NOW HIRING)

NESCO Inc

Executive Assistant

Rochester, NY · On-site

Executive Director Support This position serves as the primary administrative support role for the ... External Contractors and Operational Coordination This role also supports the organization's day-to ...

Zirtual

Remote Virtual Executive Assistant

Rochester, NY

$1.5K - $3.8K/mo

The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of ... Handle data entry, file organization, and record maintenance * Assist with project coordination and ...

Babies & Bumps

Executive Assistant

Fairport, NY · On-site

You're an experienced Executive Assistant who understands that exceptional support is equal parts ... Work closely with founder and Marketing & Events Coordinator to maintain and create accurate ...

New

next page

Showing results 1-20

All JobsExecutive JobsExecutive Coordinator JobsExecutive Coordinator Jobs in Rochester, NY

Executive Coordinator information

See Rochester, NY salary details

$16

$29

$43

How much do executive coordinator jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for executive coordinator in Rochester, NY is $29.98, according to ZipRecruiter salary data. Most workers in this role earn between $25.87 and $34.86 per hour, depending on experience, location, and employer.

What is an executive coordinator?

Executive Coordinators are administrative professionals who support top executives and management teams. Their responsibilities typically include managing schedules, organizing meetings, preparing reports, handling correspondence, and coordinating projects across departments. They play a key role in ensuring that executives can focus on strategic tasks by efficiently handling day-to-day administrative operations. Strong organizational, communication, and problem-solving skills are essential for this role.

How does an executive coordinator typically interact with senior leadership and other departments?

Executive Coordinators regularly liaise with senior executives, often acting as the primary point of contact for scheduling, communications, and project coordination. They also collaborate closely with other departments to organize meetings, manage cross-functional projects, and ensure timely follow-ups on action items. This role requires strong interpersonal skills and discretion, as Executive Coordinators are frequently entrusted with sensitive information and must balance multiple priorities while supporting leadership objectives.

What are the key skills and qualifications needed to thrive as an executive coordinator, and why are they important?

To thrive as an Executive Coordinator, you need excellent organizational, time management, and multitasking abilities, often supported by a bachelor's degree in business or a related field. Proficiency in office software (such as Microsoft Office Suite), calendar management systems, and sometimes project management tools is typically required. Strong interpersonal communication, discretion, and problem-solving are standout soft skills for managing executive schedules and confidential information. These competencies ensure smooth executive operations, effective communication, and the prioritization of critical tasks in a demanding environment.

What are the most commonly searched types of Executive jobs in Rochester, NY?

The most popular types of Executive jobs in Rochester, NY are:

What are popular job titles related to Executive Coordinator jobs in Rochester, NY?

For Executive Coordinator jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Executive Coordinator jobs in Rochester, NY look for?

The top searched job categories for Executive Coordinator jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Executive Coordinator jobs?

Cities near Rochester, NY with the most Executive Coordinator job openings:

Executive Coordinator jobs near you
Infographic showing various Executive Coordinator job openings in Rochester, NY as of August 2026, with employment types broken down into 85% Full Time, 11% Part Time, and 4% Contract. Highlights an 84% Physical, 5% Hybrid, and 11% Remote job distribution, with an average salary of $62,353 per year, or $30 per hour.

Executive Assistant

NESCO Inc

Rochester, NY • On-site

Other

Medical, Dental, Vision, Retirement

Posted 6 days ago

Job description

Position Summary
Seeking a highly organized, dependable, and professional Administrative Assistant to the Executive Director to support the daily operations of the organization. This position is intended for a candidate who can provide polished administrative support to executive leadership while also serving as a dependable resource to office staff, tenants, vendors, and external partners.
This role requires strong judgment, discretion, communication skills, and the ability to manage multiple priorities in a fast-paced, service-oriented nonprofit environment.
Executive Director Support
This position serves as the primary administrative support role for the Executive Director and is responsible for helping leadership stay organized, informed, and prepared. The Administrative Assistant will manage communication, scheduling, and daily administrative follow-through while helping prepare materials for meetings, presentations, and ongoing priorities.
  • Manage the Executive Director's calendar, meeting requests, scheduling changes, and reminders.
  • Draft, edit, proofread, and format emails, letters, reports, agendas, and other executive communications.
  • Prepare materials for meetings, presentations, and internal or external discussions.
  • Track follow-up items, deadlines, and administrative priorities requiring Executive Director attention.

Office Administration and Tenant Support
The Administrative Assistant will help maintain an organized, professional, and responsive office environment by supporting routine office operations and serving as a reliable point of contact for staff, tenants, and visitors. This role includes handling day-to-day communication, maintaining records, supporting workflow, and ensuring that routine administrative needs are addressed accurately and efficiently.
  • Answer phones, greet visitors and tenants, route communication, and respond to routine administrative inquiries.
  • Maintain organized electronic and paper filing systems, records, logs, and general office documentation.
  • Support office staff with daily administrative tasks, correspondence, mail, supply management, and follow-up.
  • Assist with tenant-facing communication and direct sensitive or unresolved concerns to the appropriate staff member.

Board Meetings, Events, and Presentations
A key part of this role is helping the Executive Director prepare for board meetings, internal meetings, organizational functions, and special events. The Administrative Assistant will support planning, logistics, presentation preparation, and day-of coordination so that meetings and events are well organized and professionally executed.
  • Assist with planning and setting up board meetings, including agendas, packets, presentation materials, room setup, refreshments, and follow-up.
  • Support event planning and coordination for trainings, staff functions, community meetings, and special organizational events.
  • Prepare and format slide decks, handouts, reports, and related presentation materials for leadership use.
  • Coordinate schedules, materials, and communication needed to ensure meetings and events run smoothly.

External Contractors and Operational Coordination
This role also supports the organization's day-to-day coordination with outside vendors, contractors, and service providers. The Administrative Assistant will help ensure that communication, scheduling, documentation, and routine follow-up with external partners are handled in an organized and professional way.
  • Communicate with external contractors, vendors, consultants, and service providers as needed.
  • Coordinate scheduling, document exchange, and follow-up related to contracted services or office needs.
  • Maintain records and organized communication related to outside work or service arrangements.
  • Assist the office and Executive Director with operational coordination tied to vendors and external partners.

Qualifications
The ideal candidate will bring prior administrative or executive support experience along with strong communication, organization, and judgment. Experience supporting a senior leader, preparing presentations, coordinating meetings or events, and maintaining confidential records will be especially valuable in this role.
  • Prior experience in administrative support, office coordination, customer service, or executive support.
  • Strong written and verbal communication skills with a professional and service-oriented demeanor.
  • Proficiency with email, calendars, Microsoft Office or similar software, phones, and general office technology.
  • Ability to manage multiple priorities, maintain confidentiality, and work effectively with staff, tenants, board members, and outside partners.

Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.
Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Apply