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Assistant Operations Coordinator Jobs in Rochester, NY

TES Staffing

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Operations Coordinator- Outpatient Medical Office

Victor, NY · On-site

$24 - $26/hr

Operations Coordinator Private Healthcare Office Location: Pittsford, NY Pay: $24-26/hour ... Coordinate internal meetings and assist with administrative projects * Process incoming and ...

Milton CAT

Service Operations Coordinator

Batavia, NY

$26.44 - $31.25/hr

Milton CAT is seeking a reliable Service Operations Coordinator to support our earthmoving shop ... Confirm with customer scheduling of work. * Assist in the scheduling, routing and assigning work to ...

Milton CAT

Service Operations Coordinator

Batavia, NY · On-site

$26.44 - $31.25/hr

Overview Milton CAT is seeking a reliable Service Operations Coordinator to support our earthmoving ... Confirm with customer scheduling of work. * Assist in the scheduling, routing and assigning work to ...

Milton CAT

Service Operations Coordinator

Batavia, NY · On-site

$26.44 - $31.25/hr

Overview Milton CAT is seeking a reliable Service Operations Coordinator to support our earthmoving ... Confirm with customer scheduling of work. * Assist in the scheduling, routing and assigning work to ...

LaBella Associates

Operations Assistant

Rochester, NY

$25.48 - $32.70/hr

We are currently hiring a full-time (40 hours/week) Operations Assistant in our Rochester, NY ... and coordination of divisional activities. The ideal candidate is organized, detail-oriented ...

LaBella Associates

Operations Assistant

Rochester, NY · On-site

$25.48 - $32.70/hr

We are currently hiring a full-time (40 hours/week) Operations Assistant in our Rochester, NY ... and coordination of divisional activities. The ideal candidate is organized, detail-oriented ...

LaBella Associates

Operations Assistant

Rochester, NY · On-site

$25.48 - $32.70/hr

We are currently hiring a full-time (40 hours/week) Operations Assistant in our Rochester, NY ... and coordination of divisional activities. The ideal candidate is organized, detail-oriented ...

Impactps

Operations Assistant

Avon, NY

$44K - $46K/yr

Operations Assistant TYPE: School-based LOCATION: Hiring at multiple locations across the Seattle ... coordinating with custodial personnel and cleaning up student accidents when janitor is unavailable.

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Assistant Operations Coordinator information

See Rochester, NY salary details

$10

$19

$30

How much do assistant operations coordinator jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for assistant operations coordinator in Rochester, NY is $19.55, according to ZipRecruiter salary data. Most workers in this role earn between $15.19 and $22.07 per hour, depending on experience, location, and employer.

What is the difference between Assistant Operations Coordinator vs Operations Specialist?

AspectAssistant Operations CoordinatorOperations Specialist
CredentialsTypically requires a high school diploma or associate degree; some roles prefer relevant certificationsUsually requires a bachelor's degree in business, management, or related field
Work EnvironmentOffice setting, supporting daily operational tasksOffice or field setting, focusing on process improvement and operational efficiency
Employer & Industry UsageCommon in logistics, retail, and corporate sectorsFound in manufacturing, supply chain, and service industries
Search & Comparison IntentOften compared for entry-level operational support rolesCompared for specialized operational roles requiring more expertise

The Assistant Operations Coordinator typically handles administrative and support tasks within operations, often requiring less formal education. In contrast, the Operations Specialist focuses on process optimization and operational efficiency, often with a higher level of expertise and relevant degree. Both roles are essential in supporting business functions but differ in scope and responsibilities.

What does an assistant operations coordinator do?

An Assistant Operations Coordinator supports the daily operations of a business or organization by assisting with scheduling, communication, and administrative tasks. They help ensure that projects and processes run smoothly by coordinating between departments, maintaining records, and resolving minor issues as they arise. Their role often involves tracking progress, preparing reports, and supporting the operations team to meet organizational goals. This position requires strong organizational and communication skills, as well as the ability to multitask in a fast-paced environment.

What are the key skills and qualifications needed to thrive as an assistant operations coordinator, and why are they important?

To thrive as an Assistant Operations Coordinator, you need strong organizational abilities, attention to detail, and a background in business administration or a related field. Familiarity with project management software, scheduling tools, and office productivity systems like Microsoft Office or Google Workspace is often required. Excellent communication, problem-solving, and multitasking skills help you efficiently support operations and coordinate between teams. These competencies are crucial for ensuring smooth day-to-day operations, timely project completion, and effective internal collaboration.

What are some common challenges faced by assistant operations coordinators, and how can they be effectively managed?

Assistant Operations Coordinators often juggle multiple tasks, such as scheduling, communication between departments, and handling last-minute changes. A common challenge is managing competing priorities while ensuring deadlines are met and operations run smoothly. To handle this effectively, strong organizational skills, proactive communication, and adaptability are essential. Collaborating closely with team members and using project management tools can also help streamline workflows and minimize potential disruptions.
What are the most commonly searched types of Operations Coordinator jobs in Rochester, NY? The most popular types of Operations Coordinator jobs in Rochester, NY are:
What are popular job titles related to Assistant Operations Coordinator jobs in Rochester, NY? For Assistant Operations Coordinator jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Assistant Operations Coordinator jobs in Rochester, NY look for? The top searched job categories for Assistant Operations Coordinator jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Assistant Operations Coordinator jobs? Cities near Rochester, NY with the most Assistant Operations Coordinator job openings:
Assistant Operations Coordinator jobs near you

Operations Coordinator- Outpatient Mental Health

TES Staffing

Pittsford, NY • On-site

$24 - $26/hr

Full-time

Posted 10 days ago

Job description

Operations Coordinator Private Healthcare Office 
Location: Pittsford, NY
Pay: $24-26/hour + Excellent Benefits
Hours: 
Mon 9am-515pm 
Tues 1030am-715pm
Wed 745am-415pm
Thurs 745am-415pm
Fri 745am-415pm
 
TES Staffing is partnering with a growing, mission-driven healthcare organization to hire an Operations Coordinator. This is an exciting opportunity to join a collaborative practice dedicated to providing compassionate, patient-centered care for individuals managing chronic health conditions.
This role combines front-line patient support with practice operations and administrative coordination. As the organization continues to grow, the Operations Coordinator will have the opportunity to take on increasing responsibility and contribute to the development of practice operations, with potential for future leadership growth.
About the Role
The Operations Coordinator serves as both the welcoming face of the practice and a key operational partner to leadership. You'll support patients throughout their experience while helping ensure the day-to-day operations of the office run smoothly and efficiently.
This position is ideal for someone who enjoys balancing exceptional customer service with behind-the-scenes organization and process improvement.
Key Responsibilities
  • Welcome and check in patients while creating a warm, professional experience
  • Verify insurance benefits and collect patient co-pays and coinsurance
  • Manage incoming phone calls, patient portal communications, and business text messages
  • Coordinate new patient inquiries, including outreach, scheduling, and intake paperwork
  • Assist with referrals, medical records requests, and care coordination
  • Manage provider schedules within the electronic health record (EHR) system
  • Maintain office supply inventory and coordinate vendor relationships
  • Support onboarding and offboarding of staff
  • Coordinate internal meetings and assist with administrative projects
  • Process incoming and outgoing mail
  • Provide operational support to leadership and assist with ongoing process improvements
  • Perform other duties as assigned
Qualifications
  • Associate's or Bachelor's degree preferred
  • Previous experience in customer service, administrative support, medical reception, or front-office operations required
  • Strong communication and interpersonal skills
  • Excellent organizational, time management, and problem-solving abilities
  • Proficiency with Microsoft Office 365 and strong overall computer literacy
  • Detail-oriented with the ability to prioritize multiple responsibilities
  • Experience with insurance verification, healthcare administration, or finance is preferred but not required
  • Experience learning new software systems, including electronic health records, is a plus
What We're Looking For
We're looking for someone who is:
  • Friendly, professional, and patient-focused
  • Organized and dependable with strong attention to detail
  • Comfortable adapting within a growing organization
  • Able to manage multiple priorities in a fast-paced environment
  • Collaborative, proactive, and eager to learn
  • Interested in growing into additional operational and leadership responsibilities over time
Compensation & Benefits
Compensation
  • $24-26/hour

If you're looking for an opportunity to make a meaningful impact while building a long-term career with a growing healthcare organization, we'd love to hear from you.
TES Staffing is an Equal Opportunity Employer and welcomes applicants from all backgrounds and experiences.
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