Event Project Manager Jobs in Virginia (NOW HIRING)

Description

Manage and oversee use of the church and events at The Fall Church Anglican to include the Ministry Center, Lower Narthex and Sanctuary and other designated areas of use. Work with all staff as internal coach/consultant assisting with planning, scheduling, contracting, accounts payable, and resource coordination. Provide management or support as needed for church-wide events, ACNA and mission-oriented events. Provide oversight and management of TFCA assets related to events.

Duties and Responsibilities:

Specialized Support:

• Serve as key contact to interested parties and ensure effective communication with interested parties, appropriate TFCA staff, Director of HR & Operations, and Executive Director. 
• Manage and oversee mission-oriented events along with their administrative staff as approved by the Executive Director and Vestry. 
• Ensure the use of property is compliant with the standard of the Church, TFCA vision and values as well as ministry objectives. 
• Review the Request forms and Facilities Scheduler on a weekly basis to ensure event details are entered for Facility Manager to execute accurately, highlighting any special needs or requests.

Church-wide Event Logistics & Management:

• Manage church-wide event calendar to ensure proper coordination between all ministries and senior leadership.
• Oversee coordination and team management of all church-wide event functions as requested (forums, picnics, dinners, seminars, off site events, ACNA or diocesan events, etc.) and attend those events as necessary to ensure proper execution of event. 
• Staff liaison for the Parish Retreat Committee and help onsite as available and needed
• Assist departments with their events should they need help with onsite visits and contract review (such as the women's retreat & conference)
• Create floor plans for the best use of space for each event as well as recommend policies, procedures, and equipment related to events and scheduling to achieve smooth functioning of Church space. 
• Coordinate scheduling, pricing, and details for wedding receptions. 
• Coordinate with Communications and Realm Database Administrator to ensure design, branding, verbiage and registrations meet the standards of the church and ministry objectives. 

Event Services:

• Review, along with Director of HR & Operations, outside event vendors and offsite venues in the negotiation of contracts and confirm that responsible TFCA staff understand the entire agreement, requirements, and limitations etc. 
• Collaborate with TFCA staff on event programming requirements, resources, diagrams, special needs and any support needed for cleaning and security services and the use of the servery. 
• Reconcile expenses and create post-event evaluation reports and survey results for Director, HR & Operations. 
• Purchase supplies for Sunday morning beverage and snack service. 
• Work with Facility Manager to maintain event supplies and equipment. 
• Propose and implement new ideas to improve the event planning and execution process.

Management:

• Supervise and mentor the Hospitality Assistant and volunteers to ensure Sunday morning beverages and snacks are provided and accurately handled in the servery, delegating projects and event assignments, supporting their growth. 
• Oversee the Assistant's reviews and goal evaluations. 
• Responsible for preparing and monitoring the Sunday Morning Experience budget. 
• Hire security for Sunday morning services and special events as well as a Facility Steward for internal events. 
• Approve and submit accounts payable requests for OFF Duty Police officers and private security officers and process event invoices for officers and TFCA staff.

Volunteers:

• Recruit, train, mentor and supervise volunteer event teams to include the hospitality committee, servery attendants, funeral reception teams, and wedding ceremony assistants.

Requirements

• Spiritually and emotionally mature Christian of sound character
• 5+ years of proven experience in event/project management and conference support or related function.
• Experience in creating efficient processes, clear expectation setting, and managing competing priorities.
• Self-starter with exceptional organizational, administrative, and follow-up skills.
• Demonstrated ability to confidently lead teams.
• Ability to lift up to 10 pounds
• Ability to work a flexible schedule to accommodate support for early morning, evening, and occasional weekend events
• Satisfactory background
• Commitment to upholding and supporting the mission of TFCA.
• Ability to adapt quickly to diverse environments.
• Agreement with TFCA's doctrinal position (https://tfcanglican.org/about/what-we-believe/)

Within this context, we are committed to equality of treatment in hiring and in all employment conditions and opportunities. Compensation is $77,000 - $83,000.

Benefits

We offer an excellent benefits package that includes:

Up to 80% of employer-share of medical and dental insurance

Affordable vision insurance

Wide variety of pre-tax benefits, including medical and dependent care

Generous parental leave policy

Excellent 403b retirement plan, including up to a 6% matching portion

Paid time off for vacation and personal time

14 paid holidays

Professional education opportunities

Ministry Calling

We believe our employees are vital in fulfilling the mission of The Falls Church Anglican. As disciples of Christ, our work is more than just a job; it is an opportunity to express our faith and love for God, one another, and those we serve each day.

We do not require all employees to be Anglicans, but believe that all should seek to live in accordance with God's will and submit to his authority. As a community, we uphold the sanctity and dignity of all human life from conception, uphold the creation of humankind in God's image as male and female, and uphold the unchangeable standard of Christian marriage between one man and one woman as the only proper place for sexual intimacy and the basis of the family.

We are committed to equality of treatment in hiring and all employment conditions and opportunities within this context.