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Event Registration Manager Jobs in Virginia (NOW HIRING)

Virginia Tech

Special Events Assistant

Blacksburg, VA · On-site

$14 - $17.25/hr

This position manages daily event registration processing in Blackbaud CRM, ensuring registrations are accurately matched to constituent records, processing event payments and refunds, reconciling ...

Amazon

Events Experience Manager, Veeqo

Arlington, VA · On-site

... event registration and engagement across seller audiences - Oversee production and delivery of event materials, ensuring brand consistency across all touchpoints - Collect and report on event metrics ...

FPSA

Manager, Data & CRM Systems

Mclean, VA · On-site

Manager, Data & CRM Systems Location: McLean, VA (Onsite) Type: Full-Time Exempt Reports To ... The role also supports front-line member transactions and event registration, ensuring the data ...

FPSA

Manager, Data & CRM Systems

Mclean, VA · On-site

Manager, Data & CRM Systems Location: McLean, VA (Onsite) Type: Full-Time Exempt Reports To ... The role also supports front-line member transactions and event registration, ensuring the data ...

Seneca Holdings

Event Manager

Chantilly, VA

Process event requests, attendee registrations, and travel requirements. * Submit required ... Manage vendor background checks and incident reporting as required. * Stakeholder Coordination

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Event Registration Manager information

What is an event registration manager?

An Event Registration Manager is a professional responsible for overseeing the registration process for events such as conferences, trade shows, and seminars. They manage attendee sign-ups, process payments, coordinate with vendors, and ensure a smooth check-in experience. Their duties often include setting up online registration systems, troubleshooting issues, maintaining accurate records, and providing customer service to attendees. Event Registration Managers play a crucial role in creating a positive first impression and ensuring the logistics of attendee management run efficiently.

What are the key skills and qualifications needed to thrive as an event registration manager?

To thrive as an Event Registration Manager, you need expertise in event coordination, database management, and customer service, usually backed by a degree in hospitality, business, or a related field. Familiarity with event management software (such as Cvent or Eventbrite), CRM systems, and spreadsheet tools is essential. Strong organizational skills, attention to detail, and effective communication help you manage attendee experiences and resolve issues proactively. These skills ensure seamless registration processes, high attendee satisfaction, and the overall success of events.

What are some common challenges faced by event registration managers and how can they be addressed?

Event Registration Managers often face challenges such as managing large volumes of registrations, handling last-minute attendee changes, and ensuring data accuracy. To address these issues, it's important to use robust event management software, establish clear communication channels with attendees, and coordinate closely with other event teams. Proactively planning for contingencies and regularly updating registration records can help minimize errors and improve the attendee experience.

What is the difference between Event Registration Manager vs Event Coordinator?

AspectEvent Registration ManagerEvent Coordinator
Primary FocusManaging registration processes, attendee data, and registration systemsPlanning and executing event logistics, vendor coordination, and on-site management
Required SkillsData management, registration software proficiency, customer serviceOrganization, communication, problem-solving
Work EnvironmentOffice-based, with some on-site event supportOn-site during events, with planning meetings
Common EmployersEvent management companies, corporations, non-profitsEvent planning firms, corporate event departments, venues

While both roles support events, the Event Registration Manager primarily handles attendee registration and data management, ensuring smooth sign-up processes. The Event Coordinator focuses on overall event planning and execution. Understanding these differences helps in choosing the right career path or job search focus.

What are the most commonly searched types of Event Registration jobs in Virginia?

The most popular types of Event Registration jobs in Virginia are:

What are popular job titles related to Event Registration Manager jobs in Virginia?

For Event Registration Manager jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Event Registration Manager jobs in Virginia look for?

The top searched job categories for Event Registration Manager jobs in Virginia are:

What cities in Virginia are hiring for Event Registration Manager jobs?

Cities in Virginia with the most Event Registration Manager job openings:

Event Registration Manager jobs near you
Infographic showing various Event Registration Manager job openings in Virginia as of August 2026, with employment types broken down into 80% Full Time, 19% Part Time, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution.

On-Site Event Registration Tech

Dulles, VA • On-site

Hartford Technology Rental
11 - 50 employees
Learn more about Hartford Technology Rentalexternal

$300 - $500/day

Contractor

Re-posted yesterday

Job description

Position Summary

Hartford Technology Rentals is seeking reliable, customer-focused On-Site Event Technicians with specific, hands-on experience in on-site registration management to support and oversee event registration operations at conferences, trade shows, corporate meetings, and special events. Please note that this specific management experience is strictly required to be considered for the role. This is a project-based independent contractor (1099) position, allowing contractors the flexibility to accept or decline assignments based on availability.

Technicians are responsible for setting up, configuring, and actively managing event registration technology while delivering a seamless, professional experience for both clients and attendees.

All required equipment is provided. Contractors are paid a daily event rate, with travel expenses and a meal stipend reimbursed when applicable.


Key Responsibilities


Event Registration Management & Setup

  • Lead the on-site registration management process, ensuring check-in stations run efficiently and trouble-free throughout the entire event.
  • Install, configure, and test event registration systems prior to attendee arrival.
  • Set up and support registration hardware, including laptops, tablets, badge printers, scanners, RFID equipment, and networking devices.
  • Configure and verify internet connectivity and ensure all systems are fully operational before registration opens.
  • Prepare registration and check-in stations for event staff and attendees.
  • Support and monitor on-site badge printing and attendee check-in processes.

Technical Support

  • Diagnose and resolve software, hardware, networking, and printing issues in real time.
  • Troubleshoot registration platforms and peripheral devices with minimal disruption to event operations.
  • Escalate complex technical issues when appropriate while maintaining clear communication with event leadership.

Customer Service & Collaboration

  • Deliver exceptional, white-glove customer service to clients, event staff, and attendees.
  • Professionally answer questions and resolve registration-related concerns.
  • Always represent Hartford Technology Rentals with professionalism and a positive attitude.
  • Work closely with event organizers, venue personnel, IT teams, and other vendors to ensure successful event execution.
  • Communicate effectively regarding event status, technical issues, and operational updates.

Experience

  • Required: Proven, direct experience in on-site registration management at conferences, trade shows, or large-scale corporate events. Candidates without this specific management and execution experience will not be considered.
  • Familiarity with event registration platforms such as Cvent, Whova, Expo Pass, Accelevents, or similar applications.
  • Experience setting up and supporting laptops, tablets, badge printers, scanners, RFID devices, and Wi-Fi networks.
  • Strong technical troubleshooting skills with the ability to quickly identify and resolve issues under pressure.

Professional Skills

  • Excellent verbal and written communication skills.
  • Strong customer service and interpersonal skills.
  • Ability to remain calm and professional in fast-paced, high-pressure environments.
  • Strong attention to detail and organizational skills.

Requirements

  • Reliable transportation to and from event venues.
  • Ability to work flexible schedules, including early mornings, evenings, weekends, and occasional holidays, based on event needs.
  • Ability to lift and move equipment weighing up to 50 pounds without assistance.
  • Ability to stand and walk for extended periods during event setup and operation.
  • Compliance with all venue safety and security requirements.

Compensation

  • Daily event rate.
  • Travel reimbursement when applicable.
  • Meal stipend for qualifying assignments.
  • All required event equipment is provided.

Employment Status

This is a 1099 Independent Contractor position. Contractors are not employees of Hartford Technology Rentals and have the flexibility to accept or decline event assignments based on their availability.


Company Description

Hartford Technology Rental supplies the hardware behind the show floor —Staffing, registration kiosks, laptops, tablets, printers, monitors, and networking — rented nationwide with delivery and on-site support.