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Event Project Manager Jobs (NOW HIRING)

Gratsy LLC

Event Project Manager

Bentonville, AR · On-site

JOB SUMMARY The Event Project Manager (EPM) is responsible for owning the end-to-end execution of assigned events and campaigns, ensuring all logistics, timelines, budgets, and cross-functional ...

Aquent

Event Project Manager

San Francisco, CA · On-site

$45 - $50/hr

Jun 15, 2026 About the Role Aquent Studios is seeking an experienced Event & Project Manager to support a high-profile employee impact and conference programming initiative for a leading enterprise ...

Gratsy LLC

Event Project Manager

Bentonville, AR · On-site

JOB SUMMARY The Event Project Manager (EPM) is responsible for owning the end-to-end execution of assigned events and campaigns, ensuring all logistics, timelines, budgets, and cross-functional ...

SpotMe

As a Project Manager, Life Sciences with SpotMe your role will be to lead and execute end-to-end congress and other life sciences event projects both onsite and remote: * This will involve ...

DERSE INC

Events Project Manager

Milwaukee, WI · On-site

... and event programs. Our teams are made up of smart and forward-thinking people who bring ... Additionally, the Events Project Manager will be responsible for the creative solution ...

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How much do event project manager jobs pay per year?

As of Jun 3, 2026, the average yearly pay for event project manager in the United States is $62,734.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $75,000.00 per year, depending on experience, location, and employer.

What does an Event Project Manager do?

An Event Project Manager oversees the planning, execution, and success of events by coordinating logistics, budgets, vendors, and teams. They ensure that all aspects of an event align with client goals, timelines, and quality standards. Their role involves managing risk, troubleshooting issues, and ensuring a seamless experience for attendees. Strong organizational, communication, and problem-solving skills are essential for success in this role.

What are the key skills and qualifications needed to thrive in the Event Project Manager position, and why are they important?

To thrive as an Event Project Manager, you need strong organizational skills, expertise in budgeting and vendor coordination, and a background in event planning or project management, often supported by a relevant degree or certification (such as PMP or CMP). Familiarity with project management tools (like Asana or Trello), event management platforms (such as Cvent or Eventbrite), and proficiency in Microsoft Office Suite are commonly required. Excellent communication, problem-solving abilities, and adaptability help you excel when managing teams and troubleshooting challenges under tight deadlines. These capabilities are essential for delivering successful events that meet client objectives while remaining on schedule and within budget.

What are the typical daily responsibilities of an Event Project Manager?

Event Project Managers typically oversee all aspects of event planning, from initial client consultations and developing timelines to coordinating logistics, negotiating with vendors, and managing budgets. On a daily basis, you might be liaising with team members and external partners, tracking project progress through management software, and ensuring all compliance or safety standards are met. You’ll often attend walkthroughs at event venues, resolve last-minute issues, and adapt plans as needed. The role is dynamic and fast-paced, requiring both strategic planning and on-the-ground problem-solving to ensure every event runs smoothly.
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Event Project Manager jobs near you
Infographic showing various Event Project Manager job openings in the United States as of May 2026, with employment types broken down into 1% Internship, 87% Full Time, 8% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $62,734 per year, or $30.2 per hour.
Event Project Manager

Event Project Manager

Gratsy LLC

Bentonville, AR • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 21 days ago

Job description

ABOUT GRATSY
Gratsy is a female-founded experiential marketing agency that brings brands to life through unforgettable product experiences. We don't just market products - we put them directly into consumers' hands and create moments they actually remember.
From highly targeted direct-to-home sample boxes to immersive live events, pop-ups, and retail takeovers, plus buzz-worthy celebrity and talent partnerships, we manage every detail from concept to execution.
If you're excited by bold ideas, fast pace, and turning brands into real-world experiences that spark connection and loyalty - you'll fit right in.
GRATSY MANTRAS
  1. It's a great day to have a great day!
  2. Customer service is FREE! It's free to be nice to people.
  3. Pay attention to the details, have a plan b and c!
  4. Be open to trying anything once, but maybe not a second time.
  5. Don't settle for BASIC. If it can shoot confetti, why not?!

JOB SUMMARY
The Event Project Manager (EPM) is responsible for owning the end-to-end execution of assigned events and campaigns, ensuring all logistics, timelines, budgets, and cross-functional workstreams are delivered on time and to standard.
This role bridges the gap between coordination and senior leadership by taking full ownership of event execution, while acting as an indirect leader across internal teams, vendors, and field staff. The EPM is expected to proactively manage complexity, anticipate risks, and drive accountability across all contributors.
Success in this role requires strong project management discipline, financial oversight, adaptability in live event environments, and the ability to operate independently while escalating strategically. Responsibilities include and are not limited to the below:
ESSENTIAL DUTIES, FUNCTIONS, AND RESPONSIBILITIES
  • Own full lifecycle execution of assigned events from kickoff through post-event closeout, ensuring all deliverables are completed on time, within scope, and within budget
  • Build, maintain, and actively manage detailed project plans in Asana, including timelines, dependencies, task ownership, and status updates; ensure all projects are current and reflect real-time progress
  • Lead internal event readiness and status meetings, clearly communicating priorities, next steps, risks, and accountability across Client Services, Creative, Operations, Talent, Warehouse, and Finance
  • Translate client strategy and campaign goals into actionable execution plans, ensuring all teams understand deliverables, deadlines, and expectations
  • Proactively identify risks related to timelines, budgets, staffing, logistics, or client expectations and implement solutions before escalation is required
  • Own event logistics planning and execution, including but not limited to: venues, permits, staffing, travel, shipping, equipment, and production schedules
  • Manage vendor relationships end-to-end, including sourcing, quote comparison, contracting coordination, deliverable tracking, and issue resolution
  • Ensure all event materials, assets, and deliverables meet brand standards, client expectations, and quality requirements prior to execution
  • Own event-level budget tracking and financial discipline, including monitoring labor, production, travel, vendor, and logistics costs against approved budgets and flagging variances early
  • Partner with Finance to ensure invoices, payments, and reconciliations are accurate, timely, and aligned with approved spend
  • Coordinate staffing plans including Brand Ambassadors, Tour Managers, and field teams, ensuring proper hiring, scheduling, communication, and preparedness
  • Support on-site execution of events as needed, ensuring seamless setup, execution, and teardown while resolving real-time issues with professionalism and urgency
  • Maintain complete and organized documentation across all events, including contracts, permits, run-of-show documents, staffing lists, budgets, and post-event reports in SharePoint
  • Own post-event closeout process, including collecting field reports, photos, timesheets, expenses, and ensuring all financials are reconciled and submitted on time
  • Serve as a day-to-day operational point of contact for internal teams and support client communication in partnership with Client Services
  • Drive accountability across cross-functional partners by following up on tasks, clarifying ownership, and ensuring deadlines are met
  • Demonstrate adaptability and composure in high-pressure, fast-changing environments, particularly during live events
  • Identify opportunities to improve workflows, processes, and efficiencies across event execution and proactively implement solutions
  • Core Values: Exhibit exemplary alignment with our core values, mission, and vision here at Gratsy.
  • Comply with all company policies and procedures and perform other duties as assigned.

EDUCATION & RELATED EXPERIENCE REQUIRED
  • High school diploma or equivalent required, Bachelor's degree preferred
  • 5+ years of professional experience in event planning, experiential marketing, and project management experience
  • 1+ years of professional experience managing budgets, vendors, and staffing
  • Experience working in high-volume events, experiential, or multi-location environments strongly preferred
  • Experience supporting multi-team environments with shifting priorities
  • Experience working in agency, startup, or fast-paced environments strongly preferred
  • Project Management Certifications are a plus.

KNOWLEDGE, SKILLS, AND ABILITIES
  • Strong project management skills with ability to manage multiple complex events simultaneously
  • Intermediate knowledge in budgeting and financial tracking skills
  • Strong cross-functional collaboration and communication skills
  • Ability to lead without authority and drive accountability across teams
  • Strong problem-solving and decision-making skills under pressure
  • High attention to detail and organizational discipline
  • Proficiency in Asana (or similar PM tools), SharePoint, and Microsoft Office Suite
  • Ability to remain calm, adaptable, and solutions-oriented in live event environments
  • Strong understanding of event logistics, production, and experiential marketing workflows
  • A valid driver's license and the ability to be covered under the Gratsy's insurance policy are required.

SUPERVISORY RESPONSIBILITIES AND INTERACTIONS WITH OTHERS
The position will have indirect leadership responsibilities and will also interact daily with cross functional teams, customers, vendors, and the public.
TRAVEL
Travel: Domestic travel may occur, up to 35% of any given month, and you may be required to travel via air, bus, rental vehicle or operate company vehicle(s) or company owned assets for various events across the country.
WORK SCHEDULE AND LOCATION
Enjoy our hybrid onsite environment! This position will be located in the company's HQ. Team members based out of this location work in the Gratsy Bentonville, AR office at a minimum Tuesday through Thursday, and remotely on Monday and Friday, depending on business needs.
401(k) PLAN
Eligible employees can voluntarily participate in the Company's 401(k) plan where Gratsy matches employee contributions, dollar-for-dollar (100%) up to the first 4% of your annual salary.
PAID TIME OFF/COMPANY HOLIDAYS
Gratsy offers various types of time away! Each year we offer eligible employees 10 paid observed holidays, and an additional 20 days of Paid Time Off (PTO/vacay time) annually. We also offer generous flexible time off during the holiday season!
BENEFITS
Gratsy offers two medical plans to pick from, vision and dental plans. Gratsy also fully pays for your short-term disability, long-term disability, and a life insurance policy. In addition to these, we also offer a fringe benefit for wellness and other supportive benefits to all eligible Gratsy team members!

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