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Event Planner Assistant Jobs in Santa Rosa, CA (NOW HIRING)

TWE Global

Assistant Manager Events

Saint Helena, CA · On-site

The Events Assistant Manager is responsible for operational excellence across all phases of event ... Supports event planning by confirming client details * Utilizes TWE's event management software to ...

Aegis Living

Life Enrichment Assistant

Napa, CA · On-site

$18/hr

Responsibilities As a Life Enrichment Assistant, your contributions to the team may include ... A musical background, art background, and experience in event planning for seniors is a big plus.

Aegis Living

Life Enrichment Assistant

Napa, CA · On-site

$18/hr

As a Life Enrichment Assistant, your contributions to the team may include: * Designing ... A musical background, art background, and experience in event planning for seniors is a big plus.

Aegis Living

Life Enrichment Assistant

Napa, CA · On-site

$18/hr

Responsibilities As a Life Enrichment Assistant, your contributions to the team may include ... A musical background, art background, and experience in event planning for seniors is a big plus.

Pacifichospitality

Summer Intern

Napa, CA · On-site

$23 - $25/hr

Key Responsibilities Conference & Event Support * Assist with planning and preparation for the Napa Institute Summer Conference and additional events. * Support event logistics including registration ...

HIKINEX

Executive Assistant to Founder

Bodega Bay, CA · On-site

Support planning and execution of meetings, offsites, and events (Operations & Project Support) * Assist with special projects, ensuring timelines and deliverables are met * Maintain organized ...

Sonoma Academy

Executive Assistant

Santa Rosa, CA · On-site

$70K - $95K/yr

Support planning and execution of major school events, board meetings, and special projects ... * Assist in preparing stewardship reports, campaign materials, and event logistics. * Support ...

Sonoma Academy

Executive Assistant

Santa Rosa, CA · On-site

$33 - $45/hr

Support planning and execution of major school events, board meetings, and special projects ... * Assist in preparing stewardship reports, campaign materials, and event logistics. * Support ...

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All JobsEvent Planner JobsEvent Planner Assistant JobsEvent Planner Assistant Jobs in Santa Rosa, CA

Event Planner Assistant information

See Santa Rosa, CA salary details

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How much do event planner assistant jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for event planner assistant in Santa Rosa, CA is $22.52, according to ZipRecruiter salary data. Most workers in this role earn between $18.12 and $25.77 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an event planner assistant, and why are they important?

To thrive as an Event Planner Assistant, you need strong organizational skills, attention to detail, and basic knowledge of event management, usually supported by a relevant degree or experience in hospitality or event coordination. Familiarity with event planning software, budgeting tools, and office productivity suites is commonly required. Outstanding communication, problem-solving abilities, and a proactive attitude help set top candidates apart in this role. These skills ensure smooth event execution, seamless teamwork, and the ability to handle unexpected challenges effectively.

What is an event planner assistant?

Event Planner Assistants are professionals who support event planners in organizing and executing various events such as weddings, conferences, parties, and corporate functions. Their duties typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing schedules, and handling administrative tasks. They play a crucial role in ensuring events run smoothly by managing details and helping resolve any issues that arise. This entry-level position is ideal for those looking to gain experience in the events industry and develop organizational and interpersonal skills.

Is an event planner assistant a stressful job?

An event planner assistant often works in fast-paced environments with tight deadlines, which can contribute to stress. The role requires strong organizational skills and the ability to handle multiple tasks simultaneously, especially during event setup and execution. However, stress levels vary depending on the workload, event size, and individual coping strategies.

What is the difference between Event Planner Assistant vs Event Coordinator?

AspectEvent Planner AssistantEvent Coordinator
Required CredentialsHigh school diploma; some roles may prefer associate degrees or certifications in event planningHigh school diploma; relevant experience often valued, certifications optional
Work EnvironmentSupportive role, assisting with planning and logistics, often in office or event sitesOversees event execution, manages vendors, and coordinates on-site activities
Employer & Industry UsageEvent planning companies, venues, corporate event departmentsEvent planning firms, corporate event teams, wedding planning companies
Common Search & ComparisonOften compared for entry-level roles or support positions in event planningCompared for roles with more responsibility in managing events

The Event Planner Assistant primarily provides support in planning and logistics, often in entry-level or support roles. The Event Coordinator takes on more responsibility in managing and executing events on-site. Both roles are essential in the event industry but differ in scope and responsibilities.

What are some common challenges faced by event planner assistants, and how can they be managed effectively?

Event Planner Assistants often face challenges such as managing last-minute changes, coordinating with multiple vendors, and maintaining clear communication within a fast-paced environment. To handle these effectively, it's important to stay organized with detailed checklists, remain flexible when unexpected issues arise, and proactively communicate any changes to the team and stakeholders. Building strong relationships with vendors and maintaining a calm, solutions-oriented attitude can also greatly contribute to successful event execution.

What does an event planner assistant do?

An event planner assistant provides administrative support for the scheduling and implementation of special events. In this career, you work under the direct supervision of the planner. Your duties and responsibilities include follow-up contact with vendors, venues, and food service providers to plan the logistics. You also assist with other tasks, such as arranging accommodations for the visitors and renting audio-visual equipment. You often specialize in a particular type of celebration, such as weddings or corporate events.

More about Event Planner Assistant jobs

What are the most commonly searched types of Event Planner jobs in Santa Rosa, CA?

The most popular types of Event Planner jobs in Santa Rosa, CA are:

What are popular job titles related to Event Planner Assistant jobs in Santa Rosa, CA?

For Event Planner Assistant jobs in Santa Rosa, CA, the most frequently searched job titles are:

What job categories do people searching Event Planner Assistant jobs in Santa Rosa, CA look for?

The top searched job categories for Event Planner Assistant jobs in Santa Rosa, CA are:

What cities near Santa Rosa, CA are hiring for Event Planner Assistant jobs?

Cities near Santa Rosa, CA with the most Event Planner Assistant job openings:

Event Planner Assistant jobs near you
Infographic showing various Event Planner Assistant job openings in Santa Rosa, CA as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 24% Part Time, 2% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $46,841 per year, or $22.5 per hour.

Event Sales Manager - MAP & Sebastiani

MacARTHUR Place

Sonoma, CA • On-site

$75K - $90K/yr

Full-time

Posted 25 days ago

Job description

Description:

Job Summary

The Event Sales Manager is responsible for actively selling weddings, social events, corporate meetings (with no rooms), social room blocks and catering events for MacArthur Place and Sebastiani Winery. This role develops new business, cultivates relationships with clients and industry partners, negotiates contracts, and achieves revenue goals while delivering an exceptional luxury hospitality experience. The Event Sales Manager works collaboratively with operations and event management teams to ensure a seamless transition from sales through execution while maintaining the highest level of guest service.

Sales & Revenue Generation

• Respond promptly and professionally to all inbound inquiries, referrals, and wedding planner requests.

• Solicit new and existing accounts through telephone prospecting, outside sales calls, networking, site inspections, and written communication.

• Conduct property tours and customized client consultations highlighting the unique features of both venues.

• Develop proposals, negotiate pricing and contracts, and close business while

maximizing revenue opportunities including guestrooms, venue rental, food & beverage, bar, and ancillary services.

• Meet or exceed quarterly and annual revenue goals.

• Identify opportunities to maximize total event revenue while delivering exceptional client experiences.

Client & Industry Relationships

• Build and maintain strong relationships with wedding planners, corporate meeting planners, destination management companies, and other referral partners.

• Provide a high-touch, consultative sales experience from initial inquiry through turnover.

• Serve as a trusted advisor by understanding client needs and recommending creative event solutions.

• Deliver exceptional customer service throughout the pre-contract and pre-event phases.

Sales Administration

• Prepare proposals, contracts, correspondence, and other sales documentation accurately and timely.

• Maintain CRM and sales systems with current client information and activity.

• Manage negotiations, revisions, deposits, and contract execution.

• Ensure all booked business is properly documented and transitioned to the Events team.

• Resolve client concerns promptly to ensure satisfaction and successful event outcomes.

Internal Collaboration

• Partner with Event Managers, Culinary, Operations, Hospitality Centers, and other departments to ensure successful event execution.

• Participate in planning meetings, site visits, and property walkthroughs as needed.

• Foster positive internal relationships to ensure exceptional service before, during, and after each event.

Marketing & Business Development

• Represent MacArthur Place and Sebastiani Winery at trade shows, networking events, FAM trips, and community events.

• Assist with the development of sales collateral, promotional packages, and marketing initiatives.

• Monitor market trends and recommend strategies to increase sales and revenue.

Qualifications

• Three or more years of event, wedding, or hospitality sales experience, preferably in a luxury hotel, resort, winery, or event venue.

• Demonstrated success achieving or exceeding sales goals.

• Strong negotiation, presentation, and relationship-building skills.

• Excellent written and verbal communication skills.

• Highly organized with the ability to manage multiple priorities in a fast-paced environment.

• Proficiency with CRM systems, event management software, and Microsoft Office.

• Ability to work evenings and weekends as business demands.

Core Competencies

• Consultative Selling

• Relationship Building & Networking

• Luxury Hospitality & Customer Service

• Negotiation & Revenue Generation

• Organization & Time Management

• Cross-Functional Collaboration

• Creative Problem Solving

• Attention to Detail

Requirements: