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Event Planner Assistant Jobs in Santa Rosa, CA (NOW HIRING)

KSL Resorts

Director of Sales and Marketing

Napa, CA · On-site

$210K - $220K/yr

... event planners, and affluent individuals. Marketing campaigns Develop and execute marketing ... Invite clients to the resort for entertainment, lunches, tours and site inspections. * Assist in ...

Silverado Resort

Director of Sales and Marketing

Napa, CA · On-site

$210K - $220K/yr

... event planners, and affluent individuals. Marketing campaigns Develop and execute marketing ... Invite clients to the resort for entertainment, lunches, tours and site inspections. * Assist in ...

Distinguished Vineyards

Tasting Room Manager

Healdsburg, CA · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

... Assistant Tasting Room Manager and all full and part time TR staff. As this role is based in ... Provide event planning support to clients including walkthroughs, securing contracts, vendor ...

Rocketship Public Schools

Rising Principal

Bodega Bay, CA · On-site

  • Medical

  • Retirement

  • PTO

Assistant Principals (APs) play a critical role in driving academic achievement for students and ... Engage in cycles of data driven instruction and assessments to inform planning and personalize ...

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All JobsEvent Planner JobsEvent Planner Assistant JobsEvent Planner Assistant Jobs in Santa Rosa, CA

Event Planner Assistant information

See Santa Rosa, CA salary details

$12

$22

$32

How much do event planner assistant jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for event planner assistant in Santa Rosa, CA is $22.52, according to ZipRecruiter salary data. Most workers in this role earn between $18.12 and $25.77 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an event planner assistant, and why are they important?

To thrive as an Event Planner Assistant, you need strong organizational skills, attention to detail, and basic knowledge of event management, usually supported by a relevant degree or experience in hospitality or event coordination. Familiarity with event planning software, budgeting tools, and office productivity suites is commonly required. Outstanding communication, problem-solving abilities, and a proactive attitude help set top candidates apart in this role. These skills ensure smooth event execution, seamless teamwork, and the ability to handle unexpected challenges effectively.

What is an event planner assistant?

Event Planner Assistants are professionals who support event planners in organizing and executing various events such as weddings, conferences, parties, and corporate functions. Their duties typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing schedules, and handling administrative tasks. They play a crucial role in ensuring events run smoothly by managing details and helping resolve any issues that arise. This entry-level position is ideal for those looking to gain experience in the events industry and develop organizational and interpersonal skills.

Is an event planner assistant a stressful job?

An event planner assistant often works in fast-paced environments with tight deadlines, which can contribute to stress. The role requires strong organizational skills and the ability to handle multiple tasks simultaneously, especially during event setup and execution. However, stress levels vary depending on the workload, event size, and individual coping strategies.

What is the difference between Event Planner Assistant vs Event Coordinator?

AspectEvent Planner AssistantEvent Coordinator
Required CredentialsHigh school diploma; some roles may prefer associate degrees or certifications in event planningHigh school diploma; relevant experience often valued, certifications optional
Work EnvironmentSupportive role, assisting with planning and logistics, often in office or event sitesOversees event execution, manages vendors, and coordinates on-site activities
Employer & Industry UsageEvent planning companies, venues, corporate event departmentsEvent planning firms, corporate event teams, wedding planning companies
Common Search & ComparisonOften compared for entry-level roles or support positions in event planningCompared for roles with more responsibility in managing events

The Event Planner Assistant primarily provides support in planning and logistics, often in entry-level or support roles. The Event Coordinator takes on more responsibility in managing and executing events on-site. Both roles are essential in the event industry but differ in scope and responsibilities.

What are some common challenges faced by event planner assistants, and how can they be managed effectively?

Event Planner Assistants often face challenges such as managing last-minute changes, coordinating with multiple vendors, and maintaining clear communication within a fast-paced environment. To handle these effectively, it's important to stay organized with detailed checklists, remain flexible when unexpected issues arise, and proactively communicate any changes to the team and stakeholders. Building strong relationships with vendors and maintaining a calm, solutions-oriented attitude can also greatly contribute to successful event execution.

What does an event planner assistant do?

An event planner assistant provides administrative support for the scheduling and implementation of special events. In this career, you work under the direct supervision of the planner. Your duties and responsibilities include follow-up contact with vendors, venues, and food service providers to plan the logistics. You also assist with other tasks, such as arranging accommodations for the visitors and renting audio-visual equipment. You often specialize in a particular type of celebration, such as weddings or corporate events.

More about Event Planner Assistant jobs

What are the most commonly searched types of Event Planner jobs in Santa Rosa, CA?

The most popular types of Event Planner jobs in Santa Rosa, CA are:

What are popular job titles related to Event Planner Assistant jobs in Santa Rosa, CA?

For Event Planner Assistant jobs in Santa Rosa, CA, the most frequently searched job titles are:

What job categories do people searching Event Planner Assistant jobs in Santa Rosa, CA look for?

The top searched job categories for Event Planner Assistant jobs in Santa Rosa, CA are:

What cities near Santa Rosa, CA are hiring for Event Planner Assistant jobs?

Cities near Santa Rosa, CA with the most Event Planner Assistant job openings:

Event Planner Assistant jobs near you
Infographic showing various Event Planner Assistant job openings in Santa Rosa, CA as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 24% Part Time, 2% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $46,841 per year, or $22.5 per hour.

Trade Relations Specialist

Foley Family Wines Inc

Santa Rosa, CA

$32 - $37/hr

Full-time

Posted 16 days ago

Job description

Description

The History of Foley Family Wines & Spirits

In spring of 1996, Bill & Carol Foley purchased 1,000 acres of lush and fertile earth within the then relatively unknown Sta. Rita Hills region of Santa Barbara County. Their plan - produce hand-crafted Chardonnay and Pinot Noir that reflected the best of California's Central Coast. Named for their two daughters - Lindsey & Courtney - Lincourt Vineyards was born, and with it, the beginning of Foley Family Wines & Spirits.


In the 25 years since, Foley Family Wines & Spirits has grown into one of the world's largest producers of fine wine, adding some of the industry's most valuable wineries, located in the most recognized winemaking regions, including Napa, Sonoma, the Pacific Northwest, and New Zealand. Today, the Foley Family Wines & Spirits portfolio boasts a number of the most-celebrated names in wine, including Chalk Hill Estate, Chalone, Ferrari-Carano, and Sebastiani.


** This is a hybrid role. Tues - Thursday onsite M & F remote optional. **


Job Summary

Under the supervision of the Manager, Trade Hospitality, the Trade Relations Specialist is responsible for scheduling tours, educational tastings, experiences, overnight visits, transportation and events at the properties within the Foley Family Wines & Spirits (FFWS) Portfolio for special guests, trade/wholesale guests, FFWS employees and subsidiaries of FFWS. This is to be executed through the creation of informative and compelling agendas that outline all activities involved throughout the visit. The Trade Relations Specialist also develops banquet event orders and communicates tasting and event planning to respective winery locations. The Trade Relations Specialist must be capable of delivering world-class customer service while representing the Foley Family Brand with professionalism by being gracious, genuine and respectful to guests and employees alike. The Trade Relations Specialist is involved in both strategic planning and day-to-day operations. You may also act as support for the Trade Ambassador on-site at FFWS properties, ensuring that tastings and events are carried out in an efficient and satisfactory manner.


Essential Duties and Responsibilities

  • Provide support in scheduling all Trade and VIP visits and facilitate internal and external correspondence.
  • Develop and tailor itineraries in accordance with the sales team and guests' needs and desires.
  • Assist the Trade Relations Manager with planning and executing special trade events, including meetings, dinners, luncheons, tours, tastings, and National Sales Week.
  • Work with internal and external hospitality teams to ensure readiness of facilities for tours, tastings and overnight stays, ensuring a seamless wine country visit for all special guests.
  • Responsible for documenting and communicating appropriate metrics within the Monday.com reservation system.
  • Maintain the accuracy and integrity of Monday.com, trade decks, and pricing materials through timely updates and ongoing management, ensuring current and reliable information for trade partners and internal stakeholders.
  • Ensure accurate and timely submission of monthly billbacks to accounting; maintaining compliance with company deadlines.
  • Archive all event files, invoices, purchase orders, no charge orders, records and feedback forms.
  • Conduct necessary receipt-related procedures; remain vigilant and consistent with winery inventory and accounting procedures; immediately inform managers of any discrepancies discovered.
  • Proactively identify opportunities and challenges and suggest methods to improve event operations, efficiency and service levels.
  • Work with corporate marketing to secure needed educational materials, collateral and takeaways.
  • Attend educational training seminars as needed.
  • Provide support to Trade Ambassador ensuring that tastings and events are carried out in an efficient and satisfactory manner.
  • Stay up to date on relevant industry trade literature and events.
  • Maintain a working knowledge of winemaking, from vine to wine with knowledge of the Sonoma and Napa growing regions, including varietals at Foley Family brands.
  • Perform all other duties as assigned.

Requirements

  • Must have a thorough knowledge of the Wine Industry (wine club/customer loyalty programs, three tier distribution).
  • Knowledge of food and beverage operations and service delivery
  • Capable of following reasonably complex directions as well as being able to effectively communicate with co-workers and customers by telephone, email and/or in person
  • Strong organizational, problem-solving and analytical skills
  • Excellent customer service skills
  • Excellent written and oral communication skills
  • Versatility, flexibility, and a willingness to work with constantly changing priorities 
  • Ability to maintain records, organize, multi-task and respond quickly
  • Ability to be a team player and model teamwork
  • When necessary, must be able to work a flexible schedule including evenings and weekends 
  • Positive role model and ambassador for Foley Family Wines & Spirits in the community
  • Must be 21 years or older


Education & Experience

  • Bachelor's Degree or a wine-related technical degree with one to two years of hospitality related event planning or operational experience is required 
  • Advance experience of Microsoft Outlook Calendars: booking, itinerary building, sharing, etc.
  • Advanced experience of Microsoft Excel, Word, PowerPoint, Adobe and Monday.com 


Company Core Values

Teamwork - Be a Spirited Partner

Commitment - Crush Every Day

Quality - Good vs. Grape: It's All in The Details

Integrity - It Takes a Community

Safety - Tend the Vines

Entrepreneurship - Love the Wine You're With

Fun! - Smile! You Have Purple Teeth!



The purpose of this description is to describe the essential job functions and the level of work performed by individuals assigned to this position. This description is not an exhaustive list of all job duties performed by this position. Management reserves the right to modify, add or remove duties from particular jobs and assign other duties as necessary.

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