Event Operations Assistant Jobs (NOW HIRING)

Benefits:

• 401(k)
• 401(k) matching
• Competitive salary
• Employee discounts
• Free uniforms
• Opportunity for advancement
• Paid time off

Join the Kristopher Renee Team

Kristopher Renee is a luxury event planning, design, and production company specializing in weddings, celebrations, immersive experiences, floral design, balloon dcor, event rentals, tablescape styling, corporate events, and custom installations.
As a full-service event company, our work goes far beyond event setup. We design, plan, coordinate, style, install, produce, and manage every detail of our events while also maintaining operational systems, inventory, office organization, client communication, vendor coordination, and production preparation behind the scenes.
We are seeking dependable, professional, creative, and detail-oriented Event Operations & Production Assistants to support both the operational and event execution sides of the business.
This role is ideal for individuals who enjoy creative environments, hands-on work, organization, hospitality, design execution, and fast-paced event production. Team members will support day-to-day operations, event preparation, installations, client experiences, inventory management, and event-day execution.
At Kristopher Renee, every team member contributes to the elevated experience our clients expect. We value professionalism, accountability, hospitality, teamwork, and excellence in every aspect of our work.
Position Overview

Event Operations & Production Assistants support the overall functionality of the company both in-office and on-site at events. Responsibilities include assisting with office operations, inventory organization, event preparation, vendor coordination, dcor production, floral and balloon prep, installations, event setup and breakdown, guest experience support, and maintaining company standards throughout all stages of event execution.
This role requires flexibility, professionalism, attention to detail, physical stamina, strong communication skills, and the ability to work collaboratively in fast-paced environments.
Day-to-Day Operations Responsibilities

Team members assist with maintaining the daily operational readiness of the company, office, inventory, and production spaces.
Responsibilities may include:
Opening and preparing the office, studio, or workspace for daily operations
Maintaining a clean, organized, and professional office environment
Cleaning and organizing production areas, prep stations, storage spaces, and workrooms
Organizing inventory including linens, chargers, candles, vases, florals, balloon supplies, signage, rentals, tablescape items, dcor inventory, and event materials
Assisting with inventory counts, labeling, restocking, and inventory tracking
Cleaning and maintaining dcor items, candle holders, vases, containers, shelves, and event materials
Organizing storage units, inventory shelves, dcor walls, floral supplies, and rental inventory
Preparing dcor bins, event materials, rental items, and packing lists for upcoming events
Assisting with loading preparation and vehicle organization before events
Assisting with office tasks such as printing, assembling materials, preparing signage, stuffing favor bags, organizing client materials, and assembling welcome items
Supporting mock-up preparation and design staging for client meetings or content creation
Assisting with floral processing, floral prep, greenery prep, candle preparation, and balloon preparation
Inflating balloons and assisting with basic balloon garland or installation preparation
Researching venues, vendors, rentals, event supplies, and event resources
Calling or emailing vendors to confirm pricing, availability, delivery schedules, setup requirements, and logistics
Assisting with venue walkthrough preparation and event logistics planning
Supporting administrative tasks including returning calls, responding to inquiries, organizing paperwork, and confirming appointments
Assisting with maintaining operational checklists, event notes, inventory systems, and production schedules
Running business-related errands including supply pickups, inventory runs, floral market pickups, or vendor pickups when assigned
Maintaining professionalism and confidentiality while supporting daily business operations
Pre-Event Responsibilities

Prior to guest arrival, team members assist with event preparation, production, installations, and venue setup.
Responsibilities may include:
Loading and unloading event inventory, rentals, dcor, floral materials, balloon supplies, signage, and production equipment
Reviewing floor plans, timelines, setup instructions, installation notes, and design layouts
Setting up tables, linens, chairs, lounge furniture, draping, signage, and event dcor
Installing tablescapes including chargers, glassware, flatware, napkins, menus, candles, and decorative elements
Assisting with floral installations, centerpiece placement, greenery installations, and ceremony dcor
Assisting with balloon installations including garlands, columns, arches, and specialty displays
Styling dessert tables, welcome tables, bars, lounges, favor displays, and specialty event areas
Setting up backdrops, photo areas, signage displays, and custom installations
Assisting with mock-up execution and styling adjustments as directed by leadership
Supporting vendor arrivals and directing vendors to designated setup areas
Assisting with event production transitions and timeline preparation
Ensuring event setup meets company quality standards and design expectations
Maintaining organization of tools, dcor packaging, setup materials, and installation supplies throughout setup
Identifying and communicating any setup concerns, damages, shortages, or venue restrictions immediately
Supporting final walkthrough preparation before guest arrival
Event Management Responsibilities (During Events)

During events, team members assist with maintaining event flow, presentation, guest experience, and operational support.
Responsibilities may include:
Maintaining cleanliness, organization, and professionalism throughout the event
Monitoring dcor, floral arrangements, candles, tablescapes, and installations to ensure they remain visually polished
Assisting with timeline transitions including ceremony flips, reception resets, entertainment setup changes, and room transitions
Supporting guest hospitality and directing guests appropriately when needed
Assisting with seating guidance, activity stations, lounge areas, or guest flow management
Supporting vendor coordination and communicating operational updates to leadership
Restocking event materials, candles, napkins, signage, favors, or supplies as needed
Assisting with management of interactive experiences, food stations, beverage stations, or specialty activations
Monitoring rental items and company inventory throughout the event
Supporting the Event Coordinator or Planner with operational and logistical tasks as needed
Maintaining a calm, professional, and solutions-focused attitude during fast-paced or high-pressure situations
Representing the Kristopher Renee brand professionally when interacting with guests, vendors, venues, and clients
Post-Event Responsibilities

Following the event, team members assist with breakdown, inventory management, cleanup, and operational reset responsibilities.
Responsibilities may include:
Breaking down tablescapes, dcor, floral installations, balloon installations, signage, candles, and specialty dcor
Properly packing rental inventory, fragile items, dcor materials, and production equipment according to company procedures
Organizing and separating company inventory, client items, rental returns, and vendor materials
Assisting with inventory counts to ensure all company items are accounted for
Cleaning dcor items, containers, candles, vases, tools, and production materials after events
Removing trash and completing designated cleanup responsibilities
Assisting with venue reset requirements when applicable
Loading vehicles safely and efficiently for return transport
Returning inventory to designated storage areas in an organized manner
Reporting damaged, missing, or broken items immediately
Supporting post-event office or storage reset responsibilities when needed
Assisting with event material organization for upcoming events
What We Value

We are looking for individuals who demonstrate:
Reliability and punctuality
Professionalism and accountability
Strong communication and teamwork
Attention to detail
Adaptability in fast-paced environments
Hospitality and client-focused service
A willingness to contribute wherever needed
Creativity and pride in producing quality work
Respect for clients, guests, vendors, venues, and fellow team members
Requirements

Availability to work days, evenings, weekends, and holidays as needed
Reliable transportation to various event locations throughout Northern California
Ability to lift and carry 4050 lbs regularly
Ability to stand, walk, bend, and move for extended periods
Ability to follow timelines, instructions, setup diagrams, and operational procedures carefully
Comfortable working both indoors and outdoors in varying weather conditions
Ability to work efficiently in physically demanding and fast-paced environments
Preferred Experience

While not required, the following experience is a plus:
Event planning or event setup experience
Hospitality, banquet, restaurant, or customer service experience
Floral, balloon, rental, or dcor installation experience
Administrative or office support experience
Interest in event planning, hospitality, design, or creative production
Experience working on collaborative teams
Why Join the Kristopher Renee Team

Working with Kristopher Renee provides hands-on experience in luxury event production, design, operations, and hospitality while allowing team members to grow within a creative and professional environment.
Our team contributes to creating elevated, memorable experiences for clients while developing valuable skills in event production, operations, customer service, design execution, and business management.
If you are dependable, hardworking, creative, and excited to be part of producing exceptional experiences, we would love to hear from you.
Apply today to join the Kristopher Renee Team.