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Event Operations Assistant Jobs in West Virginia

CTL Engineering

Operations Assistant

Charleston, WV · On-site

CTL Engineering's Infrastructure Solutions Division is hiring an Operations Assistant! CTL ... events, meetings, and special projects as required. * Handle confidential information with ...

New

ASM Global

Director of Operations

Huntington, WV · On-site

Operations REPORTS TO: Assistant General Manager FLSA STATUS: Salaried Exempt LEGENDS GLOBAL ... Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each ...

ASM Global

Director of Operations

Huntington, WV · On-site

Operations REPORTS TO: Assistant General Manager FLSA STATUS: Salaried Exempt LEGENDS GLOBAL ... Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each ...

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Event Operations Assistant information

What is an event operations assistant?

Event Operations Assistants are professionals who support the planning and execution of events such as conferences, weddings, concerts, and corporate functions. Their responsibilities typically include setting up event spaces, coordinating vendors, assisting guests, and troubleshooting issues during the event. They work closely with event managers to ensure that every aspect of the event runs smoothly and according to plan. This role often requires excellent organizational skills, attention to detail, and the ability to work well under pressure.

What are the key skills and qualifications needed to thrive as an event operations assistant?

To thrive as an Event Operations Assistant, you need strong organizational abilities, attention to detail, and experience in event planning or hospitality, often supported by a relevant degree or coursework. Familiarity with event management software, scheduling tools, and Microsoft Office Suite is typically required. Excellent communication, teamwork, and problem-solving skills help you adapt to changing situations and coordinate effectively with vendors and team members. These competencies are crucial to ensure smooth event execution, client satisfaction, and the ability to handle unexpected challenges efficiently.

What are some common challenges faced by event operations assistants during large-scale events?

Event Operations Assistants often encounter challenges such as managing tight timelines, coordinating with multiple vendors, and adapting quickly to last-minute changes. During large-scale events, it's crucial to stay organized and communicate effectively with team members to ensure smooth execution. Being proactive, detail-oriented, and maintaining a calm demeanor under pressure are key to overcoming these hurdles. Additionally, Event Operations Assistants frequently collaborate with event planners, venue staff, and logistics teams to resolve issues as they arise.

What is the difference between Event Operations Assistant vs Event Coordinator?

AspectEvent Operations AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in event managementSimilar; often requires experience or certifications in event planning
Work EnvironmentSupport staff working behind the scenes during events, often in fast-paced settingsOversees event planning and execution, interacts with clients and vendors
Employer & Industry UsageEvent venues, production companies, corporate eventsEvent planning firms, corporate event departments, non-profits

While both roles support event execution, the Event Operations Assistant primarily handles logistical support and setup tasks, whereas the Event Coordinator manages overall planning, client communication, and coordination. The assistant focuses on supporting the team, while the coordinator oversees the entire event process.

Is being an event operations assistant a stressful job?

Event operations assistants often work in fast-paced environments that require multitasking and problem-solving skills, which can lead to stressful situations, especially during large or complex events. However, the level of stress varies depending on the event size, workload, and individual experience, and good organization and communication can help manage stress effectively.
Event Operations Assistant jobs near you
Infographic showing various Event Operations Assistant job openings in West Virginia as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Operations Assistant

CTL Engineering

Charleston, WV • On-site

Full-time

Medical, Life, Retirement, PTO

Posted 3 days ago

New

Job description

CTL Engineering's Infrastructure Solutions Division is hiring an Operations Assistant!

CTL Engineering (www.ctleng.com) is an award winning, full service consulting engineering firm with (15) locations across OH, IN, WV, KY, NC, SC, and VA with a rich history over our (99) years in business. We provide civil/site design and land surveying, environmental, geotechnical, construction administration & inspection, accident reconstruction, roofing/building envelope, A/V system design, troubleshooting & installation, transportation design (bridge/roadway), and specialized testing services to the construction industry.

Highlights:

  • This role will primarily support the Executives and day-to-day operations of our Infrastructure Solutions Group, based out of our Charleston, WV office.
  • This individual will play a key role in ensuring smooth daily operations and providing top-tier administrative support.
  • As the face of our Infrastructure Division, the ideal candidate must be polished, poised, and capable of handling multiple responsibilities with efficiency and discretion.

** This is more than a job posting… it's an invitation to bring your expertise to a company where innovation and passion converge seamlessly. **

Key Responsibilities:

  • Provide comprehensive administrative support to the Infrastructure Management Team, including calendar management, travel coordination, and document preparation.
  • Act as the first point of contact for executives, screening calls, emails, and visitors with professionalism.
  • Manage and set up conference spaces prior to meetings, ensuring all materials and technology are prepared.
  • Monitor office supplies and order new stationery, furniture, appliances, and electronics as required.
  • Answer phones and greet guests, ensuring a welcoming and professional experience.
  • Assist in coordinating company events, meetings, and special projects as required.
  • Handle confidential information with discretion and professionalism.
  • Assist with Proposal writing, editing, and submittals.
  • Prioritize and manage multiple tasks in a fast-paced environment.
  • Perform other duties as assigned to support executive operations and office functionality.

Qualifications & Skills:

  • Proven experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior executives.
  • Strong organizational skills and meticulous attention to detail.
  • Excellent communication and interpersonal skills, with the ability to interact effectively with all levels of an organization.
  • Ability to multitask, prioritize, and manage time effectively.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant office software.
  • Professional demeanor and polished appearance.
  • High level of discretion and confidentiality when handling sensitive information.
  • Ability to work independently while also being a team player.
  • Bachelor's degree preferred, but not required.

Benefits:

  • CTL Engineering offers a competitive compensation and benefits package including medical, life, and disability insurance, paid time off, an award-winning ESOP (Employee Stock Ownership Plan), and a 401K plan.

CTL Engineering provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.