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Event Operations Assistant Jobs in West Virginia

ASM Global

Director of Operations

Huntington, WV · On-site

Operations REPORTS TO: Assistant General Manager FLSA STATUS: Salaried Exempt LEGENDS GLOBAL ... Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each ...

ASM Global

Director of Operations

Huntington, WV · On-site

Operations REPORTS TO: Assistant General Manager FLSA STATUS: Salaried Exempt LEGENDS GLOBAL ... Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each ...

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Event Operations Assistant information

What is an event operations assistant?

Event Operations Assistants are professionals who support the planning and execution of events such as conferences, weddings, concerts, and corporate functions. Their responsibilities typically include setting up event spaces, coordinating vendors, assisting guests, and troubleshooting issues during the event. They work closely with event managers to ensure that every aspect of the event runs smoothly and according to plan. This role often requires excellent organizational skills, attention to detail, and the ability to work well under pressure.

What are the key skills and qualifications needed to thrive as an event operations assistant?

To thrive as an Event Operations Assistant, you need strong organizational abilities, attention to detail, and experience in event planning or hospitality, often supported by a relevant degree or coursework. Familiarity with event management software, scheduling tools, and Microsoft Office Suite is typically required. Excellent communication, teamwork, and problem-solving skills help you adapt to changing situations and coordinate effectively with vendors and team members. These competencies are crucial to ensure smooth event execution, client satisfaction, and the ability to handle unexpected challenges efficiently.

What are some common challenges faced by event operations assistants during large-scale events?

Event Operations Assistants often encounter challenges such as managing tight timelines, coordinating with multiple vendors, and adapting quickly to last-minute changes. During large-scale events, it's crucial to stay organized and communicate effectively with team members to ensure smooth execution. Being proactive, detail-oriented, and maintaining a calm demeanor under pressure are key to overcoming these hurdles. Additionally, Event Operations Assistants frequently collaborate with event planners, venue staff, and logistics teams to resolve issues as they arise.

What is the difference between Event Operations Assistant vs Event Coordinator?

AspectEvent Operations AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in event managementSimilar; often requires experience or certifications in event planning
Work EnvironmentSupport staff working behind the scenes during events, often in fast-paced settingsOversees event planning and execution, interacts with clients and vendors
Employer & Industry UsageEvent venues, production companies, corporate eventsEvent planning firms, corporate event departments, non-profits

While both roles support event execution, the Event Operations Assistant primarily handles logistical support and setup tasks, whereas the Event Coordinator manages overall planning, client communication, and coordination. The assistant focuses on supporting the team, while the coordinator oversees the entire event process.

Is being an event operations assistant a stressful job?

Event operations assistants often work in fast-paced environments that require multitasking and problem-solving skills, which can lead to stressful situations, especially during large or complex events. However, the level of stress varies depending on the event size, workload, and individual experience, and good organization and communication can help manage stress effectively.
Event Operations Assistant jobs near you
Infographic showing various Event Operations Assistant job openings in West Virginia as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Office Operations Assistant-WV Department of Tourism-Kanawha Co.

West Virginia

Charleston, WV • On-site

$35K - $50K/yr

Full-time

Posted 15 days ago

Job description

Nature of Work HOW TO APPLY: Please email all resumes (and cover letters) to Perri.K.Bone@wv.gov Cover letters may be addressed to the Chief Financial Officer, Krysten Wolfe OFFICE OPERATIONS ASSISTANT-WV DEPARTMENT OF TOURISM-KANAWHA CO. SALARY RANGE: $35,000.00 - $50,000.00 Annually POSITION DETAILS The West Virginia Department of Tourism Finance Team is accepting applications for the Office Operations Assistant position. Under the general supervision of the Chief Financial Officer, the position serves a vital role in finance and administration

The Officer Operations Assistant provides critical operational support to the Finance Team, ensuring smooth day-to-day operations. This role is responsible for managing communications, handling scheduling, processing documents, overseeing various coordination efforts, and assisting with basic technology-related logistics. Under the general supervision of the Chief Financial Officer, this role will directly support and back up other members of the finance and administrative team, support a large department and directly support the Chief Financial Officer and the teams under them.

This position is responsible for maintaining calendars and coordinating meetings, appointments, and schedules for leadership. Duties include preparing, editing, and proofreading a wide range of documents, such as reports, presentations, and correspondence. The role also processes purchase orders and invoices, manages mail distribution, and maintains vendor accounts.

The position requires maintaining well-organized electronic and physical filing systems for departmental records and meeting documentation. It also assists in planning, scheduling, and executing departmental meetings, training sessions, and events. Additional responsibilities include monitoring office supply inventory and coordinating restocking and equipment servicing.

This role will also be responsible for holding a purchasing card and taking all adequate training. The role prepares meeting agendas and gathers related materials; drafts, formats, and distributes internal communications; and supports vendor account processes through tracking and documentation. This job opportunity is not in the classified service and is not covered under the Administrative Rule of the WV Division of Personnel.

This position is located at the Capitol Complex in Charleston, WV and works full-time, regular business hours, Monday through Friday. It has competitive pay and benefits. Remote work is not permitted.

Limited travel required. Minimum Qualifications Training: Graduation from an accredited college or university. Preference may be given to candidates with a major in the area of public or business administration, accounting, communications or a related field.

Substitution: Additional qualifying experience as described may be substituted on a year-for-year basis for the required training. Preference will be given to those with a strong proficiency in Google Suite and Microsoft Office. The ideal candidate is receptive to direction and highly efficient at seeing multiple tasks through to completion.

Must be adaptable, detail-oriented, tech-savvy, and capable of succeeding in a fast-paced environment.

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