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Event Operations Assistant Jobs in Virginia (NOW HIRING)

AEG Presents

Event Operations Intern

Arlington, VA

$17.50 - $23/hr

ESSENTIAL FUNCTIONS OF POSITION INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING: * Assist the Rangers Events Operations team in all aspects of including event coordination, daily ballpark conversions ...

ROCS Grad Staffing

Event Assistant

Arlington, VA

The Meeting Assistant supports the planning and execution of NACD's premier in-person and virtual ... Support the Event Operations team in delivering a positive, seamless, and professional experience ...

Hope Church

Ministry Operations Assistant

Richmond, VA · On-site

Overview The Ministry Operations Assistant provides short-term administrative and event support for HOPE's Intern Program, Worship Arts and Family Ministries (WAFA) Team events, and volunteer-related ...

Liberty

Hydaway Operations Assistant

Lynchburg, VA · On-site

The Hydaway Operations Assistant is responsible for performing operational tasks and maintaining ... Intuitively able to reason, analyze information and events, and apply judgment in order to solve ...

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Event Operations Assistant information

What are the key skills and qualifications needed to thrive as an Event Operations Assistant, and why are they important?

To thrive as an Event Operations Assistant, you need strong organizational abilities, attention to detail, and experience in event planning or hospitality, often supported by a relevant degree or coursework. Familiarity with event management software, scheduling tools, and Microsoft Office Suite is typically required. Excellent communication, teamwork, and problem-solving skills help you adapt to changing situations and coordinate effectively with vendors and team members. These competencies are crucial to ensure smooth event execution, client satisfaction, and the ability to handle unexpected challenges efficiently.

What are some common challenges faced by Event Operations Assistants during large-scale events?

Event Operations Assistants often encounter challenges such as managing tight timelines, coordinating with multiple vendors, and adapting quickly to last-minute changes. During large-scale events, it's crucial to stay organized and communicate effectively with team members to ensure smooth execution. Being proactive, detail-oriented, and maintaining a calm demeanor under pressure are key to overcoming these hurdles. Additionally, Event Operations Assistants frequently collaborate with event planners, venue staff, and logistics teams to resolve issues as they arise.

What are Event Operations Assistants?

Event Operations Assistants are professionals who support the planning and execution of events such as conferences, weddings, concerts, and corporate functions. Their responsibilities typically include setting up event spaces, coordinating vendors, assisting guests, and troubleshooting issues during the event. They work closely with event managers to ensure that every aspect of the event runs smoothly and according to plan. This role often requires excellent organizational skills, attention to detail, and the ability to work well under pressure.

What is the difference between Event Operations Assistant vs Event Coordinator?

AspectEvent Operations AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in event managementSimilar; often requires experience or certifications in event planning
Work EnvironmentSupport staff working behind the scenes during events, often in fast-paced settingsOversees event planning and execution, interacts with clients and vendors
Employer & Industry UsageEvent venues, production companies, corporate eventsEvent planning firms, corporate event departments, non-profits

While both roles support event execution, the Event Operations Assistant primarily handles logistical support and setup tasks, whereas the Event Coordinator manages overall planning, client communication, and coordination. The assistant focuses on supporting the team, while the coordinator oversees the entire event process.

What are the most commonly searched types of Event Operations jobs in Virginia? The most popular types of Event Operations jobs in Virginia are:
What cities in Virginia are hiring for Event Operations Assistant jobs? Cities in Virginia with the most Event Operations Assistant job openings:
Event Operations Assistant jobs near you

Event Operations Intern

AEG Presents

Arlington, VA

$17.50 - $23/hr

Internship

Posted yesterday

Job description

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen.
It's fun to work in a company where people truly BELIEVE in what they're doing!
We're committed to bringing passion and customer focus to the business.
JOB SUMMARY: This is a service position in the Rangers Events department. All service positions in this department are focused on providing world-class customer service and facilitating events for REV Entertainment clients. The main responsibility of the Events Operations Intern is to support the execution and coordination of events. This involves handling the day-to-day operations, setting up necessary arrangements, and ensuring the smooth functioning of Globe Life Field and Choctaw Stadium events.
ESSENTIAL FUNCTIONS OF POSITION INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:
  • Assist the Rangers Events Operations team in all aspects of including event coordination, daily ballpark conversions and setup.
  • Assist the Senior Manager of Event Operations in planning operations and logistics for all events.
  • Work closely with Conversion Coordinators and the Conversion Manager to assist with event management, pre-event and onsite communication, facility rentals and other in-house events.
  • Provide support, planning, implementation of facility rules and policies, and delivery of all events at Globe Life Field, Choctaw Stadium or other REV Entertainment projects.
  • Work on the timely and proper coordination of the conversion activities with event staff, clients, other building departments, vendors, production staff, and show-related contractors.
  • Correspond with clients and outside organizations through calls, emails, walk throughs, and site visits.
  • Assist in the organization and upkeep of event documents and memos.
  • Provide quotes for operations supplies and assist in ordering those products.
  • Assist in ordering and keeping track of rental equipment brought in by REV.
  • Assist in daily, pre-event, event and post-event conversion and set-up services for all events.
  • Proficient in all tasks including construction and precise placement of stages, tables, chairs, bike rack barricades, and stanchions.
  • Consistently seek ways to improve upon existing products; encourage innovation, excellence, and operation efficiency.
  • As scheduled, works flexible/varied hours, including nights, weekends, and holidays.
  • Other duties as assigned.
PREFERRED QUALIFICATIONS:
  • Bachelors degree preferred.
  • Consistently able to work 40 hours a week
  • Excellent organization skills.
  • Strong written, verbal, and interpersonal skills required; ability to successfully communicate with all levels of staff and the public.
  • Proficiency in Microsoft Office.
  • Ability to prioritize and to handle multiple projects simultaneously.
  • Strong customer service skills and attention to detail.
  • Professional presentation, appearance, and work ethic.
  • Strategic and operational planning and delivery experience.
  • Ability to perform heavy manual labor for extended periods; must be able to lift and carry heavy, awkward objects up to 75 pounds.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of the job.

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