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Event Operations Assistant Jobs in Virginia (NOW HIRING)

James Madison's Montpelier

Events Assistant

Orange, VA · On-site

This role ensures seamless event operations through exceptional customer service. DUTIES Work in coordination and support of all site-wide events, programs, and hospitality as needed. ? Works with ...

James Madison's Montpelier

Events Assistant

Orange, VA

$15 - $17/hr

This role ensures seamless event operations through exceptional customer service.DUTIESWork in coordination and support of all site-wide events, programs, and hospitality as needed.. Works with the ...

Coptic Orphans

Event Planner

Fairfax, VA · On-site

On-site Event Support: * Assist the campaign manager to lead on-site event operations, including setup, registration, volunteer coordination, and real-time troubleshooting, ensuring a seamless and ...

Coptic Orphans

Event Planner

Fairfax, VA · On-site

On-site Event Support: * Assist the campaign manager to lead on-site event operations, including setup, registration, volunteer coordination, and real-time troubleshooting, ensuring a seamless and ...

Coptic Orphans Support Assn

Event Planner

Fairfax, VA · On-site

On-site Event Support: * Assist the campaign manager to lead on-site event operations, including setup, registration, volunteer coordination, and real-time troubleshooting, ensuring a seamless and ...

Vets Hired

Part-Time Athletic Events

Norfolk, VA

... event operations, ensuring activities run smoothly, supporting staff and participants, and performing duties assigned by the school or athletic department. Key Responsibilities: * Assist with the ...

Range

People Operations

Mclean, VA · On-site

You'll own everything from the day-to-day operations of the office to employee events, vendor ... Assistant, Administrative Business Partner, or Operations roles * Experience working at a high ...

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Event Operations Assistant information

What are some common challenges faced by event operations assistants during large-scale events?

Event Operations Assistants often encounter challenges such as managing tight timelines, coordinating with multiple vendors, and adapting quickly to last-minute changes. During large-scale events, it's crucial to stay organized and communicate effectively with team members to ensure smooth execution. Being proactive, detail-oriented, and maintaining a calm demeanor under pressure are key to overcoming these hurdles. Additionally, Event Operations Assistants frequently collaborate with event planners, venue staff, and logistics teams to resolve issues as they arise.

What are the key skills and qualifications needed to thrive as an event operations assistant?

To thrive as an Event Operations Assistant, you need strong organizational abilities, attention to detail, and experience in event planning or hospitality, often supported by a relevant degree or coursework. Familiarity with event management software, scheduling tools, and Microsoft Office Suite is typically required. Excellent communication, teamwork, and problem-solving skills help you adapt to changing situations and coordinate effectively with vendors and team members. These competencies are crucial to ensure smooth event execution, client satisfaction, and the ability to handle unexpected challenges efficiently.

Is being an event operations assistant a stressful job?

Event operations assistants often work in fast-paced environments that require multitasking and problem-solving skills, which can lead to stressful situations, especially during large or complex events. However, the level of stress varies depending on the event size, workload, and individual experience, and good organization and communication can help manage stress effectively.

What is the difference between Event Operations Assistant vs Event Coordinator?

AspectEvent Operations AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in event managementSimilar; often requires experience or certifications in event planning
Work EnvironmentSupport staff working behind the scenes during events, often in fast-paced settingsOversees event planning and execution, interacts with clients and vendors
Employer & Industry UsageEvent venues, production companies, corporate eventsEvent planning firms, corporate event departments, non-profits

While both roles support event execution, the Event Operations Assistant primarily handles logistical support and setup tasks, whereas the Event Coordinator manages overall planning, client communication, and coordination. The assistant focuses on supporting the team, while the coordinator oversees the entire event process.

What is an event operations assistant?

Event Operations Assistants are professionals who support the planning and execution of events such as conferences, weddings, concerts, and corporate functions. Their responsibilities typically include setting up event spaces, coordinating vendors, assisting guests, and troubleshooting issues during the event. They work closely with event managers to ensure that every aspect of the event runs smoothly and according to plan. This role often requires excellent organizational skills, attention to detail, and the ability to work well under pressure.
What are the most commonly searched types of Event Operations jobs in Virginia? The most popular types of Event Operations jobs in Virginia are:
What cities in Virginia are hiring for Event Operations Assistant jobs? Cities in Virginia with the most Event Operations Assistant job openings:
Event Operations Assistant jobs near you
Infographic showing various Event Operations Assistant job openings in Virginia as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Operations Staff- Part Time- Henrico Sport and Events Center

ASM Global

Henrico, VA • On-site

Part-time

Re-posted 2 days ago

ASM Global rating

6.7

Company rating: 6.7 out of 10

Based on 83 frontline employees who took The Breakroom Quiz

134th of 250 rated facilities management

Job description

POSITION: Operations Staff

DEPARTMENT: Operations

REPORTS TO: Operations Manager

FLSA STATUS: Non-Exempt

Summary

Under direct supervision, performs work as needed to clean, maintain and prepare for events at the facility. Duties include skilled and semi-skilled tasks.

Essential Duties and Responsibilities

  • Participate in all aspects of the conversion process in preparation for events. Duties may include setting up and tearing down flooring, portable chair placements, operable walls, barricades, staging tables, other furnishings and equipment.
  • Perform various duties to ensure the day-to-day operations of the facility are met. These include but are not limited to loading/unloading trucks, transporting trash and waste to proper disposal area and replenishing supplies.
  • Assist with pre/post event cleaning and janitorial tasks including, but not limited to sweeping, mopping, dusting, trash removal, vacuuming, spot cleaning, washing, stripping, carpet cleaning, window washing and waxing.
  • Perform repairs and maintenance tasks such as painting, patching, relamping, replacing ceiling tiles, replacing filters, etc.
  • Report irregularities, discrepancies, damage, loss of property and safety concerns promptly to supervisor.
  • Assist building engineer and subcontractors in the construction, repair and maintenance of the facility.
  • Operate Olympia to service ice floor as needed.
  • Work extended and/or irregular hours including nights, weekends and holidays, as needed.

Skills and Abilities

  • Demonstrate knowledge of practices and procedures related to event set-up and conversions, typical methods and techniques for cleaning and maintaining the facility and proper use and care of hand power tools.
  • Exhibit a professional attitude and appearance at all times.
  • Maintain an effective working relationship with clients, employees, exhibitors, patrons and others encountered in the course of employment.
  • Follow all policies/procedures, risk management, safety precautions, rules, regulations and emergency procedures established at the facility.
  • Meet the physical demands of the job. Must perform strenuous physical duties at times, including lifting, carrying, moving and climbing.
  • Follow oral and written instructions and communicate effectively with others in both oral and written form.
  • Work independently exercising judgment and initiative, as well as in a team environment with a diverse group of people.
  • Organize and prioritize work to meet deadlines. Work effectively under pressure and/or stringent schedule and produce accurate results.
  • Be licensed and insured to operate a motor vehicle in the United States.
  • Works according to established standards and procedures set by the Director of Operations.

Physical Demands

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

What ASM Global employees say

Pay

Benefits

Hours and flexibility

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About ASM Global

Sourced by ZipRecruiter

ASM Global was formed in October 2019 from the merger of AEG Facilities, the global innovator in live entertainment venues, and SMG, the gold standard in event management. ASM Global is a venue management powerhouse that spans five continents, 14 countries and more than 300 of the world's most prestigious arenas, stadiums, convention and exhibit centers, and performing arts venues. As the world's most trusted venue manager, ASM Global provides venue strategy and management, sales, marketing, event booking and programming, construction and design consulting, and pre-opening services. Among the venues in our portfolio are landmark facilities such as McCormick Place & Soldier Field in Chicago, the Los Angeles Convention Center, Tele2 Arena in Stockholm, the Mercedes-Benz Superdome in New Orleans, the Shenzhen World Exhibition and Conference Centre in Shenzhen, China and Van Andel Arena, DeVos Place & DeVos Performance Hall in Grand Rapids, Michigan. ASM Global also offers food and beverage operations through its concessions and catering companies.

Industry

Arts, entertainment, and recreation

Company size

10,000+ Employees

Headquarters location

Los Angeles, CA, US

Year founded

2019

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