Estates Assistant Jobs (NOW HIRING)

Success in This Role Looks Like: • Listings go live without error and on time • Transactions stay on track and close smoothly • The agent/team’s time is freed up to focus on sales and clients • Clients feel supported and impressed at every step Location: In-office position at our Atwater Village office, 3181 Glendale Blvd. Team: Fenton Real Estate Team Hours: Full-time, Monday–Friday, 9:00 AM – 5:00 PM (in-office) Compensation: Competitive salary (based on experience) We’re now looking for a Licensed Real Estate Assistant to become the backbone of our operations and client experience. Responsibilities: Listing & MLS Management • Input and manage listings, photos, and property details in MLS (TheMLS) • Coordinate with photographers, stagers, and vendors for listing prep • Write/edit property descriptions • Ensure listing compliance with Compass and MLS standards Office Administration • Manage calendar, meetings, and show schedules • Order supplies, signage, and printed materials • Maintain organized files (digital + physical) • Provide administrative support to team agents and act as office liaison • Greet walk-in clients/customers and record name, contact information, and reason for visit • Schedule monthly office cleaning • Coordinate window washer (Scheduling/payment every other Thursday) • Order/Pick-up/Set-up foods for Brokers' open houses • Open Doors for showings at our listings Marketing & Branding Support • Create and manage Compass Collections for buyers • Support digital and print marketing (flyers, postcards, social media assets, newsletters) • Coordinate open houses (order food, signage, guest tracking) • Update website and online property marketing Client & Transaction Support • Prepare and manage documents (listing agreements, buyer broker agreements, lease agreements, disclosures, etc.) • Oversee contract timelines and coordinate with escrow, title, lenders, and other parties • Schedule inspections, appraisals, and walkthroughs • Maintain consistent, professional communication with clients Offer & Deal Management • Organize and track multiple offers in spreadsheets or CRM • Prepare comparative market analyses (CMAs) • Assist in drafting and reviewing offers (under agent guidance) • Track and update the deal pipeline in Compass CRM and dashboards Qualifications: **Desired Skills & Traits ** Highly organized, detail-oriented, and deadline-driven • Professional, clear communicator (verbal and written) • Strong problem-solving and multitasking skills • Tech-savvy and quick to learn Compass tools and systems • Discreet and trustworthy with sensitive client data • Positive team player with a can-do attitude • Compass tools (Collections, CRM, Marketing Center) • Google Workspace (Docs, Sheets, Gmail, Calendar) • DocuSign, ZipForms, Skyslope (or your team’s transaction platform) • 1+ years of experience in a real estate administrative or operations role • Strong knowledge of local MLS systems and real estate contracts Compensation: $27 - $30 hourly

• Listing & MLS Management • Input and manage listings, photos, and property details in MLS (TheMLS) • Coordinate with photographers, stagers, and vendors for listing prep • Write/edit property descriptions • Ensure listing compliance with Compass and MLS standardsOffice Administration • Manage calendar, meetings, and show schedules • Order supplies, signage, and printed materials • Maintain organized files (digital + physical) • Provide administrative support to team agents and act as office liaison • Greet walk-in clients/customers and record name, contact information, and reason for visit • Schedule monthly office cleaning • Coordinate window washer (Scheduling/payment every other Thursday) • Order/Pick-up/Set-up foods for Brokers' open houses • Open Doors for showings at our listingsMarketing & Branding Support • Create and manage Compass Collections for buyers • Support digital and print marketing (flyers, postcards, social media assets, newsletters) • Coordinate open houses (order food, signage, guest tracking) • Update website and online property marketingClient & Transaction Support • Prepare and manage documents (listing agreements, buyer broker agreements, lease agreements, disclosures, etc.) • Oversee contract timelines and coordinate with escrow, title, lenders, and other parties • Schedule inspections, appraisals, and walkthroughs • Maintain consistent, professional communication with clientsOffer & Deal Management • Organize and track multiple offers in spreadsheets or CRM • Prepare comparative market analyses (CMAs) • Assist in drafting and reviewing offers (under agent guidance) • Track and update the deal pipeline in Compass CRM and dashboards