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Estates Assistant Jobs in Wisconsin (NOW HIRING)

PLACE

Showing Assistant

Sheboygan Falls, WI · On-site

$50K - $75K/yr

Summary Do you have a passion for real estate and a drive to impact the industry positively? We are looking for a dedicated Real Estate Specialist to become an integral part of our energetic team. In ...

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Estates Assistant information

What qualifications do you need to be a real estate assistant?

To be a real estate assistant, candidates typically need a high school diploma or equivalent, strong organizational and communication skills, and familiarity with real estate software or databases. Some positions may prefer previous administrative experience or real estate coursework, but formal licensing is generally not required.

What is the highest paid assistant job?

Among assistant roles, executive assistants and administrative assistants with specialized skills or experience in industries like finance or law tend to have the highest salaries. Senior or executive-level assistants often earn higher wages, especially if they manage complex schedules or have certifications such as shorthand or project management training.

What are Estates Assistants?

Estates Assistants are professionals who support the management and maintenance of buildings, facilities, and grounds within an organization, such as a university, hospital, or corporate estate. Their duties often include administrative tasks, coordinating repairs, assisting with health and safety checks, and supporting the estates or facilities management team. They play a key role in ensuring that premises are safe, functional, and well-maintained. Estates Assistants may also liaise with contractors, help with the organization of moves or refurbishments, and keep accurate records of maintenance activities.

What are some common challenges faced by an Estates Assistant, and how can they be managed effectively?

Estates Assistants often juggle a variety of tasks, such as coordinating maintenance requests, managing administrative duties, and supporting facilities management teams. A common challenge is balancing competing priorities, especially during busy periods or when urgent issues arise. Effective time management, strong organizational skills, and clear communication with team members and external contractors are key to overcoming these challenges. Proactively seeking clarification on tasks and using scheduling tools can also help manage workloads and ensure smooth operations.

What does an estate assistant do?

An estate assistant supports the management and maintenance of properties, handling tasks such as administrative duties, coordinating repairs, and assisting with estate operations. They often work closely with estate managers and may need knowledge of property management software and basic maintenance skills.

Is being a real estate assistant a good job?

A real estate assistant is an administrative role that supports real estate agents by managing schedules, preparing documents, and handling client communications. It can offer valuable industry experience and opportunities for career growth, often requiring strong organizational and communication skills. The job typically involves working in an office environment and may require familiarity with real estate software tools.

What are the key skills and qualifications needed to thrive as an Estates Assistant, and why are they important?

To thrive as an Estates Assistant, you need strong organizational skills, attention to detail, and a basic understanding of facilities management, often supported by relevant experience or a certificate in property or facilities management. Familiarity with property management software, maintenance scheduling tools, and Microsoft Office is typically required. Excellent communication, problem-solving abilities, and a proactive approach help you stand out in this role. These skills are crucial for ensuring properties are well-maintained, issues are addressed promptly, and stakeholders' needs are effectively managed.
What are the most commonly searched types of Estates jobs in Wisconsin? The most popular types of Estates jobs in Wisconsin are:
What are popular job titles related to Estates Assistant jobs in Wisconsin? For Estates Assistant jobs in Wisconsin, the most frequently searched job titles are:
What job categories do people searching Estates Assistant jobs in Wisconsin look for? The top searched job categories for Estates Assistant jobs in Wisconsin are:
What cities in Wisconsin are hiring for Estates Assistant jobs? Cities in Wisconsin with the most Estates Assistant job openings:
Estates Assistant jobs near you
Infographic showing various Estates Assistant job openings in Wisconsin as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Trust & Estates Legal Administrative Assistant

Reinhart Boerner Van Deuren SC

Milwaukee, WI • On-site

Other

Re-posted 9 days ago

Job description

Description

We have an immediate opening in our Trusts & Estates department in our Milwaukee office.  Our Trusts and Estates Practice helps clients build and preserve their wealth, both for themselves and for their heirs.  Besides providing comprehensive trust and estate services, our attorneys often collaborate with financial institutions and trust companies to promote the client's best interests and ensure the client's needs are met.

You will join a team whose services include a comprehensive and continuous analysis of the clients' assets and incomes in relation to their financial and personal goals.

As part of our Trusts & Estates legal team, some of the essential duties and responsibilities will include:

  • Type from rough draft, handwritten materials and/or dictation into proper format.
  • Compose basic or routine letters/transmittal e-mails.
  • Enter timekeepers' time entries.
  • Proofread for spelling, punctuation and grammar.
  • Schedule and calendar appointments and meetings; make travel arrangements and complete expense reports.
  • Process mail; route documents via U.S. Mail, e-mail, delivery service, fax, etc.
  • Obtain/maintain contact information.
  • Serve as back-up to other assistants.
  • Perform general research for timekeepers.
  • Monitor e-mail, regular mail and voice mail.
  • Open files and organize and maintain filings (including electronic filing) and files; assist timekeepers with tracking deadlines and organizing projects.
  • Answer phones and resolve questions or concerns from clients, other attorneys and co-workers.
  • When requested, monitor timekeepers' e-mail, regular mail and/or voicemail.  Arrange for responses whenever possible. Report responses/status of items to timekeepers.

Requirements

This position requires superior administrative skills. You must be a professional with 3-5 years of administrative assistant experience; legal or experience in a professional services organization preferred. A Bachelors' Degree is a plus. Other required qualifications include:

  • Excellent written, oral and e-mail communication skills.
  • Excellent listening skills.
  • The ability to work comfortably in a team environment.
  • Prioritize and handle/complete multiple tasks with competing deadlines.
  • Outstanding customer service/interpersonal skills.
  • Strong technology skills.  Demonstrated proficiency and experience with Microsoft Word/Excel/Outlook/Power Point; and willingness to learn new tools.
  • Typing speed of 65 wpm or more.
  • Exceptional organizational skills.
  • Strong attention to detail with a commitment to accuracy.
  • Superior grammar, spelling, vocabulary and language skills.
  • Efficient, flexible and patient.
  • Ability to display complete discretion and tactfulness with confidential information.

While performing the duties of this job, the employee must be able to frequently use a keyboard, calculator, and telephone. Frequent sitting, walking, talking, hearing, and occasionally stand, stoop, bend, kneel, crouch, crawl, lift (20 lbs.), and an ability to adjust vision for close vision work. Reasonable accommodations will be made for qualified individuals with disabilities consistent with applicable law. Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and/or certain state or local laws. Please contact Human Resources at recruiting@reinhartlaw.com if you need a reasonable accommodation or other assistance to participate in any aspect of the application process.    

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