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Estates Assistant Jobs in Arizona (NOW HIRING)

PLACE

Showing Assistant

Flagstaff, AZ · On-site +1

$50K - $90K/yr

Summary Join an elite team and build your career alongside the top 20% of real estate professionals in North America. As a Showing Assistant , you'll develop your expertise through a proven ...

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Estates Assistant information

What is an estates assistant?

Estates Assistants are professionals who support the management and maintenance of buildings, facilities, and grounds within an organization, such as a university, hospital, or corporate estate. Their duties often include administrative tasks, coordinating repairs, assisting with health and safety checks, and supporting the estates or facilities management team. They play a key role in ensuring that premises are safe, functional, and well-maintained. Estates Assistants may also liaise with contractors, help with the organization of moves or refurbishments, and keep accurate records of maintenance activities.

What are the key skills and qualifications needed to thrive as an estates assistant?

To thrive as an Estates Assistant, you need strong organizational skills, attention to detail, and a basic understanding of facilities management, often supported by relevant experience or a certificate in property or facilities management. Familiarity with property management software, maintenance scheduling tools, and Microsoft Office is typically required. Excellent communication, problem-solving abilities, and a proactive approach help you stand out in this role. These skills are crucial for ensuring properties are well-maintained, issues are addressed promptly, and stakeholders' needs are effectively managed.

What are some common challenges faced by an estates assistant, and how can they be managed effectively?

Estates Assistants often juggle a variety of tasks, such as coordinating maintenance requests, managing administrative duties, and supporting facilities management teams. A common challenge is balancing competing priorities, especially during busy periods or when urgent issues arise. Effective time management, strong organizational skills, and clear communication with team members and external contractors are key to overcoming these challenges. Proactively seeking clarification on tasks and using scheduling tools can also help manage workloads and ensure smooth operations.

What does an estates assistant do?

An estates assistant supports the management and maintenance of property estates by handling administrative tasks, coordinating repairs, and assisting with security and safety procedures. They often work closely with estate managers and may need knowledge of building systems, safety regulations, and basic maintenance skills. The role typically requires organizational skills and attention to detail.

What skills does an estates assistant need?

An estates assistant needs strong organizational and communication skills to manage property records, coordinate maintenance, and liaise with contractors. Attention to detail, basic knowledge of property management systems, and the ability to work independently are also important. Familiarity with health and safety regulations and relevant certifications can enhance job performance.

What are the most commonly searched types of Estates jobs in Arizona?

The most popular types of Estates jobs in Arizona are:

What are popular job titles related to Estates Assistant jobs in Arizona?

For Estates Assistant jobs in Arizona, the most frequently searched job titles are:

What job categories do people searching Estates Assistant jobs in Arizona look for?

The top searched job categories for Estates Assistant jobs in Arizona are:

What cities in Arizona are hiring for Estates Assistant jobs?

Cities in Arizona with the most Estates Assistant job openings:

Estates Assistant jobs near you
Infographic showing various Estates Assistant job openings in Arizona as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 2% Hybrid, and 1% Remote job distribution.

Real Estate Showing Assistant

Phoenix, AZ • On-site

The Gore Group
See more jobs at The Gore Groupexternal

Full-time

Re-posted 18 days ago

Job description

Description
The Gore Group is looking for an experienced, dependable, licensed Real Estate Showing Agent/Assistant to support our growing luxury real estate business. This is a hands-on, field-based position for someone who enjoys being out in the community rather than behind a desk. You'll play an important role in keeping our listings, clients, and day-to-day operations running smoothly by serving as the team's trusted "boots on the ground."
The ideal candidate is proactive, highly organized, professional, and takes pride in delivering exceptional service. Whether meeting vendors, showing properties, preparing listings, or assisting with operational tasks, you'll represent The Gore Group with the same level of care, professionalism, and attention to detail that clients expect.
If you're looking to be part of a collaborative, high-performing luxury real estate team where your contributions make a meaningful impact, we'd love to hear from you.
Responsibilities
• Meet with inspectors, photographers, contractors, appraisers, stagers, and other vendors at properties.
• Install and remove lockboxes, signs, and other listing materials.
• Conduct property check-ins and ensure homes are ready for showings, appointments, and open houses.
• Help keep listing operations running smoothly through reliable, proactive support.
• Show property to Buyers and and do Showings of our Listings.
• Assist with Event Planning and Events.
• Attend Meetings.
• Complete Start of Day and End of Day Checklists.
• Assist with Listing Management.
Qualifications
• Experience in real estate, with a valid Arizona real estate license.
• Ability to coordinate and manage multiple property showings efficiently.
• Proven track record of delivering exceptional customer service in a fast-paced environment.
• Strong communication skills to respond promptly to client inquiries via phone, email, and text.
• Ability to identify and match homes to buyer clients' criteria and budget.
• Proficiency in gathering and presenting information about homes and local communities.
• Experience working collaboratively with listing agents, home sellers, and various vendors to schedule showings and inspections on time.

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