ZipRecruiter

Log In

1

Estates Assistant Jobs in Hawaii (NOW HIRING)

Alpha, Inc.

Special Projects - Estate Cleaner

Kahului, HI · On-site

$22 - $28/hr

Secondary Responsibilities * Assist with set-up and breakdown for events as needed. * Manage light operational tasks such as turning on/off appliances, lights, and equipment. * Notify the Estate ...

Showami

Real Estate Showing Agent

Kahului, HI · On-site +1

$28 - $100/hr

We are seeking licensed real estate agents in Kahului and surrounding areas to assist with various real estate tasks. Requirements: You must be a currently licensed real estate agent ( We can help ...

Showami

Real Estate Showing Agent

Honolulu, HI · On-site +1

$28 - $100/hr

... to assist with buyer showings, open houses, and property tasks. This flexible, on-demand role lets you earn extra income on your schedule while staying active in real estate. Responsibilities

Showami

Real Estate Showing Agent

Hilo, HI · On-site +1

$28 - $100/hr

... to assist with buyer showings, open houses, and property tasks. This flexible, on-demand role lets you earn extra income on your schedule while staying active in real estate. Responsibilities

Showami

Real Estate Showing Agent

Pearl City, HI · On-site +1

$28 - $100/hr

... to assist with buyer showings, open houses, and property tasks. This flexible, on-demand role lets you earn extra income on your schedule while staying active in real estate. Responsibilities

Showami

Real Estate Showing Agent

Kaneohe, HI · On-site +1

$28 - $100/hr

... to assist with buyer showings, open houses, and property tasks. This flexible, on-demand role lets you earn extra income on your schedule while staying active in real estate. Responsibilities

Title Guaranty Of Hawaii, Inc.

$22 - $25/hr

We are seeking a detail-oriented and customer-focused Administrative Assistant/Escrow Assistant to ... Ability to interact with Real Estate Agents, Brokers, and Buyers. Perform administrative duties ...

Asset Living

Part Time Community Assistant

Honolulu, HI · On-site

$15.75 - $20.25/hr

Asset Living is a member of The Institute of Real Estate Management (IREM) and is recognized as an ... COMMUNITY ASSISTANT The Community Assistant is responsible for all aspects of leasing, marketing ...

Asset Living

Part Time Community Assistant

Honolulu, HI

$15 - $19.25/hr

Asset Living is a member of The Institute of Real Estate Management (IREM) and is recognized as an ... COMMUNITY ASSISTANT The Community Assistant is responsible for all aspects of leasing, marketing ...

Douglas Emmett

Assistant Community Manager

Honolulu, HI · On-site

$60K - $70K/yr

GENERAL OPERATIONS · Assist in maintaining required inventories for community supplies and ... TECHINICAL PREREQUISITES Requirements: · Hawaii Real Estate License · Luxury apartment community ...

Douglas Emmett

Assistant Community Manager

Honolulu, HI · On-site

$60K - $70K/yr

GENERAL OPERATIONS · Assist in maintaining required inventories for community supplies and ... TECHINICAL PREREQUISITES Requirements: · Hawaii Real Estate License · Luxury apartment community ...

next page

Showing results 1-20

All JobsEstates JobsEstates Assistant JobsEstates Assistant Jobs in Hawaii

Estates Assistant information

What is an estates assistant?

Estates Assistants are professionals who support the management and maintenance of buildings, facilities, and grounds within an organization, such as a university, hospital, or corporate estate. Their duties often include administrative tasks, coordinating repairs, assisting with health and safety checks, and supporting the estates or facilities management team. They play a key role in ensuring that premises are safe, functional, and well-maintained. Estates Assistants may also liaise with contractors, help with the organization of moves or refurbishments, and keep accurate records of maintenance activities.

What are some common challenges faced by an estates assistant, and how can they be managed effectively?

Estates Assistants often juggle a variety of tasks, such as coordinating maintenance requests, managing administrative duties, and supporting facilities management teams. A common challenge is balancing competing priorities, especially during busy periods or when urgent issues arise. Effective time management, strong organizational skills, and clear communication with team members and external contractors are key to overcoming these challenges. Proactively seeking clarification on tasks and using scheduling tools can also help manage workloads and ensure smooth operations.

What does an estates assistant do?

An estates assistant supports the management and maintenance of property estates, including tasks such as coordinating repairs, managing records, and assisting with security and safety procedures. They often work closely with estate managers and may use tools like maintenance software to ensure smooth operations. The role typically requires good organizational skills and knowledge of property management practices.

What are the key skills and qualifications needed to thrive as an estates assistant?

To thrive as an Estates Assistant, you need strong organizational skills, attention to detail, and a basic understanding of facilities management, often supported by relevant experience or a certificate in property or facilities management. Familiarity with property management software, maintenance scheduling tools, and Microsoft Office is typically required. Excellent communication, problem-solving abilities, and a proactive approach help you stand out in this role. These skills are crucial for ensuring properties are well-maintained, issues are addressed promptly, and stakeholders' needs are effectively managed.

What are the most commonly searched types of Estates jobs in Hawaii?

The most popular types of Estates jobs in Hawaii are:

What are popular job titles related to Estates Assistant jobs in Hawaii?

For Estates Assistant jobs in Hawaii, the most frequently searched job titles are:

What job categories do people searching Estates Assistant jobs in Hawaii look for?

The top searched job categories for Estates Assistant jobs in Hawaii are:

What cities in Hawaii are hiring for Estates Assistant jobs?

Cities in Hawaii with the most Estates Assistant job openings:

Estates Assistant jobs near you
Infographic showing various Estates Assistant job openings in Hawaii as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Special Project - Estate Assistant

Alpha, Inc.

Kahului, HI • On-site

$25 - $30/hr

Full-time, Part-time

Re-posted 29 days ago

Job description

Description
About the Role
We are seeking a reliable, detail-oriented Estate Assistant to support daily property, administrative, and hospitality operations. This role is ideal for someone who is self-motivated, has strong organizational skills, and the ability to anticipate needs in a dynamic environment. Discretion, adaptability, and a proactive approach are essential to success.
What You'll Do
  • Support the Estate Manager with scheduling, task coordination, and property oversight.
  • Run errands, manage sourcing and purchasing, and handle local deliveries.
  • Conduct regular property walkthroughs to ensure exceptional presentation standards.
  • Assist with guest reception and hospitality needs, maintaining a polished and professional experience.
  • Contribute to event planning and on-site event support-including preparation, set-up, active event assistance, and breakdown.
  • Provide organizational support and light housekeeping to keep all spaces in ready condition.
  • Coordinate with vendors and service providers for maintenance, landscaping, and supply needs.
  • Maintain inventories for food, beverages, supplies, emergency kits, and other essentials.
  • Manage app-based inventory systems and perform periodic audits.
  • Assist with basic IT troubleshooting (Wi-Fi, A/V, connectivity) in coordination with vendors.
  • Handle mail, package deliveries, and special-order items.
  • Safeguard and uphold strict privacy standards.
  • Respond to operational requests promptly, professionally, and with a solutions-oriented mindset.
  • Provide backup support to estate cleaner, culinary, or estate teams as needed.

What We're Looking For
  • Willingness to sign a non-disclosure agreement.
  • High school diploma required; college degree preferred.
  • Experience in hospitality or private estates strongly preferred.
  • Exceptional attention to detail, organization, and follow-through.
  • Ability to adapt quickly, reprioritize, and navigate uncertainty with calm professionalism.
  • Strong verbal and written communication skills.
  • Service-first, guest-focused demeanor with a consistently professional presentation.
  • Comfortable using Apple products, Microsoft Office Suite, and estate management systems.
  • Valid driver's license with a clean driving record.
  • Ability to work evenings, weekends, and holidays as needed.
  • Commitment to discretion and confidentiality at all times.

About Alpha Inc. (Posting Partner for This Role)
Alpha Inc. is a forward-thinking organization dedicated to operational excellence, community impact, and people-first leadership. Our teams embrace innovation, collaboration, and continuous improvement in everything we do. Whether supporting internal operations or partnering with adjacent organizations, we are committed to building strong, high-performing teams that reflect our core values of Leading with Heart, Strength in Unity, and Alpha Mentality.
As part of our Talent Acquisition partnership, Alpha Inc. is managing the hiring process for this Estate Assistant role on behalf of our affiliated organization.
Requirements
Conditions of Employment
Employment at Alpha Inc. is contingent upon:
  • Completion of standard pre-employment screening.
  • Successful completion of a background check conducted after a conditional offer; any prior issues will be reviewed on a case-by-case basis consistent with Hawai'i and federal law.
  • Passing a drug test (for both full-time and part-time hires) conducted in line with Hawai'i statutory requirements.

Applicants must be authorized to work in the United States; we are unable to sponsor employment visas. Employment eligibility will be verified upon hire.
If you need a reasonable accommodation during the application or hiring process, please contact us at careers@alphahawaii.com.
Equal Opportunity Employer
Alpha Inc. is an Equal Opportunity Employer committed to diversity, equity, and inclusion. We do not discriminate based on any protected status under federal or Hawai'i law, and we provide equal opportunity in all employment practices, including recruitment, hiring, promotion, compensation, benefits, and training.

Apply