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Estates Assistant Jobs (NOW HIRING)

PLACE

Hesperia Real Estate Showing Assistant

Hesperia, CA · On-site

$60K - $100K/yr

Summary Real Estate Assistant We are seeking a proactive, highly organized Real Estate Assistant to support one of our leading Real Estate Partners in Southern California. This opportunity is ideal ...

BHHS Stouffer Realty

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Licensed Real Estate Executive Assistant

Hudson, OH · On-site

$22 - $25/hr

We are seeking a Licensed Real Estate Executive Assistant to serve as the engine of our business. You will manage transaction details, elevate our brand through creative digital marketing, and ...

BHHS Stouffer Realty

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Licensed Real Estate Executive Assistant

Akron, OH · On-site

$22 - $25/hr

We are seeking a Licensed Real Estate Executive Assistant to serve as the engine of our business. You will manage transaction details, elevate our brand through creative digital marketing, and ...

BHHS Stouffer Realty

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Licensed Real Estate Executive Assistant

Cleveland, OH · On-site

$22 - $25/hr

We are seeking a Licensed Real Estate Executive Assistant to serve as the engine of our business. You will manage transaction details, elevate our brand through creative digital marketing, and ...

Place

Real Estate Sales Assistant

Miami, FL · On-site

We are seeking a Real Estate Assistant to support our expanding team. In this role, you will help manage client follow-up, convert leads, and assist with day-to-day operations while earning ...

Place

Real Estate Assistant -Licensed

Bothell, WA · On-site

The Seattle Real Estate Team is seeking a Licensed Real Estate Assistant to support our agents, coordinate transactions, and help keep our fast-moving business on track. In this role, you'll serve as ...

PLACE

Real Estate Sales Assistant

Miami, FL · On-site

$45K - $65K/yr

We are seeking a Real Estate Assistant to support our expanding team. In this role, you will help manage client follow-up, convert leads, and assist with day-to-day operations while earning ...

PLACE

Real Estate Assistant -Licensed

Bothell, WA · On-site

$55K - $100K/yr

The Seattle Real Estate Team is seeking a Licensed Real Estate Assistant to support our agents, coordinate transactions, and help keep our fast-moving business on track. In this role, you'll serve as ...

WOW Remote Teams

Real Estate Administrative Assistant

$36K - $49K/yr

Part-Time Virtual Assistant (Real Estate Admin Assistant) This is a remote position. Our client is looking for a Part-Time Virtual Assistant (Real Estate Admin Assistant) with the potential to ...

Dean Tubekis Team

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Real Estate Assistant

Long Grove, IL · On-site

$20 - $22/hr

Real Estate Administrative Assistant - Full time The Dean Tubekis Team at Coldwell Banker is one of the most successful real estate teams in the northwest suburbs. We are seeking an administrative ...

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Estates Assistant information

What is an estates assistant?

Estates Assistants are professionals who support the management and maintenance of buildings, facilities, and grounds within an organization, such as a university, hospital, or corporate estate. Their duties often include administrative tasks, coordinating repairs, assisting with health and safety checks, and supporting the estates or facilities management team. They play a key role in ensuring that premises are safe, functional, and well-maintained. Estates Assistants may also liaise with contractors, help with the organization of moves or refurbishments, and keep accurate records of maintenance activities.

What are the key skills and qualifications needed to thrive as an estates assistant?

To thrive as an Estates Assistant, you need strong organizational skills, attention to detail, and a basic understanding of facilities management, often supported by relevant experience or a certificate in property or facilities management. Familiarity with property management software, maintenance scheduling tools, and Microsoft Office is typically required. Excellent communication, problem-solving abilities, and a proactive approach help you stand out in this role. These skills are crucial for ensuring properties are well-maintained, issues are addressed promptly, and stakeholders' needs are effectively managed.

What are some common challenges faced by an estates assistant, and how can they be managed effectively?

Estates Assistants often juggle a variety of tasks, such as coordinating maintenance requests, managing administrative duties, and supporting facilities management teams. A common challenge is balancing competing priorities, especially during busy periods or when urgent issues arise. Effective time management, strong organizational skills, and clear communication with team members and external contractors are key to overcoming these challenges. Proactively seeking clarification on tasks and using scheduling tools can also help manage workloads and ensure smooth operations.

What does an estates assistant do?

An estates assistant supports the management and maintenance of property estates by handling administrative tasks, coordinating repairs, and assisting with security and safety procedures. They often work closely with estate managers and may need knowledge of building systems, safety regulations, and basic maintenance skills. The role typically requires organizational skills and attention to detail.

What skills does an estates assistant need?

An estates assistant needs strong organizational and communication skills to manage property records, coordinate maintenance, and liaise with contractors. Attention to detail, basic knowledge of property management systems, and the ability to work independently are also important. Familiarity with health and safety regulations and relevant certifications can enhance job performance.
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Estates Assistant jobs near you
Infographic showing various Estates Assistant job openings in the United States as of September 2026, with employment types broken down into 2% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Real Estate Assistant

Mission Viejo, CA

Doherty Real Estate Group
See more jobs at Doherty Real Estate Groupexternal

$50K/yr

Full-time

Re-posted 19 days ago

Job description

We are looking for a dependable and proactive Personal Assistant Runner to support our team with errands, administrative tasks, and community-focused projects. The ideal candidate is organized, self-motivated, and ready to assist both in the office and out in the community.


What This Role Offers

This position is designed to give you the broadest possible real estate experience at the start of your career.


You will gain exposure to:

  • Buyer representation
  • Listing preparation
  • Marketing strategy
  • Client relationship building
  • Event-based prospecting
  • Transaction flow


This is not just a runner role. It is a launchpad into real estate.


Benefits:

  • Competitive pay
  • Company car
  • Flexible schedule (minimum hours a week would be 25)
  • Opportunity to advance within a community-focused team
  • Be part of a company that actively supports local businesses
Compensation:

$50,000 + bonus DOE


Responsibilities:

Support sales, marketing, field operations, and team logistics to ensure smooth daily execution across the business.


Sales & Client Support

  • Host open houses and assist with buyer showings
  • Follow up with leads within 24 hours
  • Support non-contractual document prep (pull comps, organize files)
  • Maintain accurate CRM updates
  • Escalate serious buyer activity immediately


Marketing & Brand Support

  • Assist with listing flyers, mailers, and open house promotion
  • Capture light photo/video content
  • Support farm marketing and material distribution


Field & Operational Support

  • Install lockboxes and signage
  • Coordinate property access and contractor scheduling
  • Run business-related errands and prepare marketing materials or client gifts


Events & Community Engagement

  • Assist with client events and local marketing initiatives
  • Support event setup, guest coordination, and follow-up


Administrative & Personal Support

  • Help manage calendars, files, and task boards
  • Support personal logistics that protect leadership’s focus, including appointment coordination and time-sensitive errands

Qualifications:
  • A valid Real Estate License is required for this job
  • Interested in obtaining a real estate license
  • Valid driver’s license with reliable transportation, to and from work
  • Tech savvy
  • Good stamina
  • Strong organizational and time management skills
  • Ability to work independently and handle multiple tasks at once
  • Professional demeanor, excellent communication skills, and discretion
  • Flexible and adaptable to varying schedules and tasks
  • Ambitious, humble, and resourceful

About Company

Doherty Real Estate Group is a community-focused real estate firm dedicated to making a difference in Mission Viejo, CA, and the surrounding areas. Our mission goes beyond real estate; we aim to support and uplift local businesses through our Small Business Spotlight section. By featuring local businesses, we hope to give them the traction they need for success, thereby fostering community growth and bringing more business opportunities to our region.