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Estates Assistant Jobs (NOW HIRING)

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Real Estate Assistant

Downey, CA · On-site

$20 - $25/hr

Real Estate Office Assistant Company Description Real estate company looking for a knowledgeable office assistant to help with paperwork and daily tasks

Dean Tubekis Team

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Real Estate Assistant

Long Grove, IL · On-site

$20 - $22/hr

Real Estate Administrative Assistant - Full time The Dean Tubekis Team at Coldwell Banker is one of the most successful real estate teams in the northwest suburbs. We are seeking an administrative ...

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Real Estate Assistant

Downey, CA · On-site

$20 - $25/hr

Real Estate Office Assistant Company Description Real estate company looking for a knowledgeable office assistant to help with paperwork and daily tasks

PLACE

Real Estate Sales Assistant

Miami, FL · On-site

$45K - $65K/yr

We are looking for a Real Estate Assistant to join our growing team, playing a key role in client follow-ups, lead conversion, and daily operations-all while earning commissions on completed ...

Place

Real Estate Sales Assistant

Miami, FL · On-site

We are looking for a Real Estate Assistant to join our growing team, playing a key role in client follow-ups, lead conversion, and daily operations-all while earning commissions on completed ...

PLACE

Real Estate Showing Assistant

Missoula, MT · On-site

$55K - $80K/yr

We are looking for a committed Real Estate Assistant to become an integral part of our energetic team. In this position, you will assist agents by handling administrative duties, organizing property ...

EmpowerHome Team

Real Estate Assistant

Chantilly, VA

$100K/yr

As a Real Estate Assistant, you're at the center of our dynamic operations, transforming leads into valuable client appointments and contributing directly to our team's success. You'll thrive in a ...

EmpowerHome Team

Real Estate Assistant

Alexandria, VA · On-site

$55K - $100K/yr

As a Real Estate Assistant, you're at the center of our dynamic operations, transforming leads into valuable client appointments and contributing directly to our team's success. You'll thrive in a ...

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Estates Assistant information

What qualifications do you need to be a real estate assistant?

To be a real estate assistant, candidates typically need a high school diploma or equivalent, strong organizational and communication skills, and familiarity with real estate software or databases. Some positions may prefer previous administrative experience or real estate coursework, but formal licensing is generally not required.

What is the highest paid assistant job?

Among assistant roles, executive assistants and administrative assistants with specialized skills or experience in industries like finance or law tend to have the highest salaries. Senior or executive-level assistants often earn higher wages, especially if they manage complex schedules or have certifications such as shorthand or project management training.

What are Estates Assistants?

Estates Assistants are professionals who support the management and maintenance of buildings, facilities, and grounds within an organization, such as a university, hospital, or corporate estate. Their duties often include administrative tasks, coordinating repairs, assisting with health and safety checks, and supporting the estates or facilities management team. They play a key role in ensuring that premises are safe, functional, and well-maintained. Estates Assistants may also liaise with contractors, help with the organization of moves or refurbishments, and keep accurate records of maintenance activities.

What are some common challenges faced by an Estates Assistant, and how can they be managed effectively?

Estates Assistants often juggle a variety of tasks, such as coordinating maintenance requests, managing administrative duties, and supporting facilities management teams. A common challenge is balancing competing priorities, especially during busy periods or when urgent issues arise. Effective time management, strong organizational skills, and clear communication with team members and external contractors are key to overcoming these challenges. Proactively seeking clarification on tasks and using scheduling tools can also help manage workloads and ensure smooth operations.

What does an estate assistant do?

An estate assistant supports the management and maintenance of properties, handling tasks such as administrative duties, coordinating repairs, and assisting with estate operations. They often work closely with estate managers and may need knowledge of property management software and basic maintenance skills.

Is being a real estate assistant a good job?

A real estate assistant is an administrative role that supports real estate agents by managing schedules, preparing documents, and handling client communications. It can offer valuable industry experience and opportunities for career growth, often requiring strong organizational and communication skills. The job typically involves working in an office environment and may require familiarity with real estate software tools.

What are the key skills and qualifications needed to thrive as an Estates Assistant, and why are they important?

To thrive as an Estates Assistant, you need strong organizational skills, attention to detail, and a basic understanding of facilities management, often supported by relevant experience or a certificate in property or facilities management. Familiarity with property management software, maintenance scheduling tools, and Microsoft Office is typically required. Excellent communication, problem-solving abilities, and a proactive approach help you stand out in this role. These skills are crucial for ensuring properties are well-maintained, issues are addressed promptly, and stakeholders' needs are effectively managed.
More about Estates Assistant jobs
What cities are hiring for Estates Assistant jobs? Cities with the most Estates Assistant job openings:
What are the most commonly searched types of Estates jobs? The most popular types of Estates jobs are:
What states have the most Estates Assistant jobs? States with the most job openings for Estates Assistant jobs include:
What job categories do people searching Estates Assistant jobs look for? The top searched job categories for Estates Assistant jobs are:
Estates Assistant jobs near you
Infographic showing various Estates Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution.

Real Estate Assistant

Marty Rodriguez Team-CENTURY 21 Masters

Glendora, CA

$50K/yr

Full-time

Re-posted 15 days ago

Job description

We are looking for a highly organized, proactive, and detail-oriented Real Estate Administrative Assistant to support Marty Rodriguez and our growing real estate team.


This role is ideal for someone who thrives in a fast-paced environment, can manage multiple moving pieces, and takes pride in keeping people, paperwork, calendars, and client communication on track. You will assist with transaction paperwork, client follow-up, appointment coordination, database management, marketing support, and day-to-day administrative needs that help the team operate at a high level.


The right candidate has strong communication skills, excellent follow-through, a service-first mindset, and the ability to anticipate needs before being asked. Real estate experience is strongly preferred, but strong organization, professionalism, and attention to detail are non-negotiable.

Compensation:

$50,000 + Bonus


Responsibilities:
  • Provide direct administrative support to Marty Rodriguez by managing her calendar, appointments, daily priorities, and follow-up items.
  • Prepare listing appointment materials, seller packets, buyer packets, CMAs, market research, and other client-facing documents.
  • Assist with real estate paperwork, listing files, disclosures, transaction documents, deadlines, and file organization.
  • Maintain accurate client notes, contact information, follow-up reminders, and activity updates in the CRM/database.
  • Coordinate communication with clients, vendors, escrow, title, lenders, transaction coordinators, and team members to help keep appointments and files moving forward.
  • Help Marty stay organized and prepared by tracking task lists, managing details, organizing messages, and making sure nothing falls through the cracks.
  • Deliver top-level administrative support with professionalism, discretion, strong follow-through, and excellent attention to detail.

Qualifications:
  • Bilingual in English & Spanish preferred
  • Real estate administrative experience is required, with a strong understanding of real estate paperwork, timelines, client communication, and transaction support.
  • Strong organizational skills with the ability to manage calendars, deadlines, paperwork, follow-up items, and multiple priorities.
  • Excellent written and verbal communication skills with a professional, service-focused approach.
  • Comfortable using Microsoft Word, Excel, Outlook, CRM/database systems, and other office technology.
  • High attention to detail, strong follow-through, discretion, and the ability to stay calm in a fast-paced real estate environment.
  • Real estate license preferred, but not required; willingness to obtain a real estate license in the future is a plus.



About Company

Delivering Dream Homes Since 1978!

The Marty Rodriguez Real Estate Team is one of the most recognized and accomplished real estate teams in the CENTURY 21 system, proudly serving Glendora, the San Gabriel Valley, and surrounding communities. With over 48 years of local market leadership, our team is known for delivering a high-level, client-first experience backed by proven systems, strong marketing, and exceptional support.

We are a fast-paced, high-standard, team-oriented office that values professionalism, communication, accountability, and a commitment to excellence. Our mission is simple: serve clients at the highest level while creating a positive, supportive environment where our team can grow and succeed.