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Estates Assistant Jobs in Alberta (NOW HIRING)

Royal LePage Real Estate

... can assist you. About Royal LePage Royal LePage is the Voice of Canadian Real Estate with 6.3 ... billion media impressions * in 2024. Since 1913, we have delivered high quality real estate ...

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Estates Assistant information

What is an estates assistant?

Estates Assistants are professionals who support the management and maintenance of buildings, facilities, and grounds within an organization, such as a university, hospital, or corporate estate. Their duties often include administrative tasks, coordinating repairs, assisting with health and safety checks, and supporting the estates or facilities management team. They play a key role in ensuring that premises are safe, functional, and well-maintained. Estates Assistants may also liaise with contractors, help with the organization of moves or refurbishments, and keep accurate records of maintenance activities.

What are the key skills and qualifications needed to thrive as an estates assistant?

To thrive as an Estates Assistant, you need strong organizational skills, attention to detail, and a basic understanding of facilities management, often supported by relevant experience or a certificate in property or facilities management. Familiarity with property management software, maintenance scheduling tools, and Microsoft Office is typically required. Excellent communication, problem-solving abilities, and a proactive approach help you stand out in this role. These skills are crucial for ensuring properties are well-maintained, issues are addressed promptly, and stakeholders' needs are effectively managed.

What are some common challenges faced by an estates assistant, and how can they be managed effectively?

Estates Assistants often juggle a variety of tasks, such as coordinating maintenance requests, managing administrative duties, and supporting facilities management teams. A common challenge is balancing competing priorities, especially during busy periods or when urgent issues arise. Effective time management, strong organizational skills, and clear communication with team members and external contractors are key to overcoming these challenges. Proactively seeking clarification on tasks and using scheduling tools can also help manage workloads and ensure smooth operations.

What does an estates assistant do?

An estates assistant supports the management and maintenance of property estates by handling administrative tasks, coordinating repairs, and assisting with security and safety procedures. They often work closely with estate managers and may need knowledge of building systems, safety regulations, and basic maintenance skills. The role typically requires organizational skills and attention to detail.

What skills does an estates assistant need?

An estates assistant needs strong organizational and communication skills to manage property records, coordinate maintenance, and liaise with contractors. Attention to detail, basic knowledge of property management systems, and the ability to work independently are also important. Familiarity with health and safety regulations and relevant certifications can enhance job performance.

What are the most commonly searched types of Estates jobs in Alberta?

The most popular types of Estates jobs in Alberta are:

What are popular job titles related to Estates Assistant jobs in Alberta?

For Estates Assistant jobs in Alberta, the most frequently searched job titles are:

What job categories do people searching Estates Assistant jobs in Alberta look for?

The top searched job categories for Estates Assistant jobs in Alberta are:

Estates Assistant jobs near you
Infographic showing various Estates Assistant job openings in Alberta as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 22% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Commercial Real Estate Legal Assistant

Lawson Lundell

Calgary, AB • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 3 days ago

New

Job description

Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary and Yellowknife. The firm is recognized and respected by its peers in legal and business publications and was named one of BC's Top Employers for 2026.

We are seeking a Commercial Real Estate Legal Assistant to join our real estate group in our Calgary office. The successful candidate is an enthusiastic and hardworking team player, regular working hours for this role are Monday - Friday, 8:30am - 4:30pm.

Standard Responsibilities

  • Prepare and process legal documents for real estate purchases, sales, and mortgage financing transactions from opening through closing, including reporting to clients and lenders.
  • Coordinate with clients, real estate agents, lenders, lawyers, and other parties to support timely and efficient closings.
  • Request and process cheques, bank transfers, deposits, and other transaction-related funds.
  • Manage transaction files, documentation, critical dates, and closing requirements.
  • Work closely with lawyers and team members to support transaction needs.
  • Prepare closing books, client reports, and final transaction documentation.
  • Manage billing and other administrative requirements for assigned lawyers.
  • Perform other conveyancing, legal assistant, and administrative duties as required.


Qualifications:

  • Legal Administrative Assistant certificate from an accredited post-secondary institution.
  • Minimum two years of direct commercial real estate conveyancing experience.
  • Strong knowledge of real estate conveyancing processes and procedures.
  • Experience with Alberta Land Titles and PPSA searches is an asset.
  • Demonstrated ability to draft, format, proofread, and prepare real estate documents and legal correspondence.
  • Proficiency with Microsoft Office, Microsoft 365, document management systems, PDF software, and legal technology.
  • Proven ability to manage competing priorities, meet deadlines, and produce accurate, detail-oriented work.
  • Strong communication, problem-solving, and organizational skills with the ability to exercise initiative and sound judgment.
  • Professional, dependable, and client-service focused, with the ability to work independently and collaboratively.

In addition to competitive compensation, we offer a variety of benefits, including:

  • Health Benefits: extended health, dental, vision, out of country, life, ad&d
  • Lifestyle Benefit: reimbursement for purchases from a pre-approved list, including memberships and gym equipment
  • Paid Parental Leave top up
  • Education Reimbursement: We are committed to growth and development, and our educational reimbursement policy provides opportunity for our staff to expand on their knowledge in the legal field
  • Paid Time Off: vacation time starts at 3 weeks, personal days, sick time, and a volunteer day every year
  • Financial Benefits: defined contribution pension plan matched by the firm, RRSP, TFSA, year-end bonuses and an employee referral bonus program
  • Fun Environment: annual year end party, happy hours, staff appreciation week and many other social events
  • Awards: long-term service and bonus vacation awards

If you are a professional, hardworking team player with a positive outlook and would like to share your expertise with us, please submit your resume with a cover letter.

While we thank all applicants for their interest in Lawson Lundell LLP, only those selected for an interview will be contacted. No phone calls, please.

Apply