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Estates Assistant Jobs in Alberta (NOW HIRING)

Ogilvie LLP

Real Estate Legal Assistant

Edmonton, AB

RealEstate Legal Assistant - Edmonton ABOUT OGILVIE LLP Ogilviewas built in 1920 on a tradition of ... Wills & Estates and AdministrativeLaw. Ogilvieprovides its staff with an opportunity to be ...

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Royal LePage Real Estate

... can assist you. About Royal LePage Royal LePage is the Voice of Canadian Real Estate with 6.3 ... billion media impressions * in 2024. Since 1913, we have delivered high quality real estate ...

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Estates Assistant information

What is an estates assistant?

Estates Assistants are professionals who support the management and maintenance of buildings, facilities, and grounds within an organization, such as a university, hospital, or corporate estate. Their duties often include administrative tasks, coordinating repairs, assisting with health and safety checks, and supporting the estates or facilities management team. They play a key role in ensuring that premises are safe, functional, and well-maintained. Estates Assistants may also liaise with contractors, help with the organization of moves or refurbishments, and keep accurate records of maintenance activities.

What are some common challenges faced by an estates assistant, and how can they be managed effectively?

Estates Assistants often juggle a variety of tasks, such as coordinating maintenance requests, managing administrative duties, and supporting facilities management teams. A common challenge is balancing competing priorities, especially during busy periods or when urgent issues arise. Effective time management, strong organizational skills, and clear communication with team members and external contractors are key to overcoming these challenges. Proactively seeking clarification on tasks and using scheduling tools can also help manage workloads and ensure smooth operations.

What does an estates assistant do?

An estates assistant supports the management and maintenance of property estates, including tasks such as coordinating repairs, managing records, and assisting with security and safety procedures. They often work closely with estate managers and may use tools like maintenance software to ensure smooth operations. The role typically requires good organizational skills and knowledge of property management practices.

What are the key skills and qualifications needed to thrive as an estates assistant?

To thrive as an Estates Assistant, you need strong organizational skills, attention to detail, and a basic understanding of facilities management, often supported by relevant experience or a certificate in property or facilities management. Familiarity with property management software, maintenance scheduling tools, and Microsoft Office is typically required. Excellent communication, problem-solving abilities, and a proactive approach help you stand out in this role. These skills are crucial for ensuring properties are well-maintained, issues are addressed promptly, and stakeholders' needs are effectively managed.
What are the most commonly searched types of Estates jobs in Alberta? The most popular types of Estates jobs in Alberta are:
What are popular job titles related to Estates Assistant jobs in Alberta? For Estates Assistant jobs in Alberta, the most frequently searched job titles are:
What job categories do people searching Estates Assistant jobs in Alberta look for? The top searched job categories for Estates Assistant jobs in Alberta are:
Estates Assistant jobs near you
Infographic showing various Estates Assistant job openings in Alberta as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Real Estate Legal Assistant

Ogilvie LLP

Edmonton, AB

Full-time

Posted 3 days ago

New

Job description

RealEstate Legal Assistant - Edmonton

ABOUT OGILVIE LLP

 

Ogilviewas built in 1920 on a tradition of building relationships and workingalongside our clients, and that is still our philosophy a century later.Located in downtown Edmonton, we are leaders in Corporate & Commercial,Real Estate, Litigation, Insolvency, Wills & Estates and AdministrativeLaw.

Ogilvieprovides its staff with an opportunity to be challenged and rewarded by workingin a dynamic, team-oriented environment alongside some of the top lawyers inEdmonton. Putting our clients first is at the center of all we do at Ogilvie,and our specialized legal teams work side by side with our clients to help themachieve and further their business goals.

Creatingsuccessful client relationships is central to our work culture, and we arealways looking for talented new people to grow our pool of expertise andprovide quality service to our clients. If you think you would be a greataddition to our team, we would love to hear from you.

THE OPPORTUNITY

Weare currently inviting qualified candidates with 2 or more years ofconveyancing experience to join the Real Estate team in our Edmonton office.This opportunity will support the Firm's Conveyancing Team, on a variety ofReal Estate matters.

Theideal candidate will have excellent communication skills, well-developedinterpersonal skills, a strong work ethic, a willingness to learn, a positiveand professional attitude, and superb attention to detail skills. Builder andre-sale experience is an asset.

Ourpositions offer the opportunity to work within a positive work environment, andcompetitive compensation based on qualifications and experience.

This position is a full-time position.

Hours of work are 8:00 AM - 4:00 PM, Monday to Friday.

KEY RESPONSIBILITIES

 

        Open, draft, review and prepare filesrelated to property transactions; including transfer of land, signing packages,mortgage documents and more

        Prepare detailed reports to allnecessary parties, entering complete file progress on applicable systems

        Coordinate and track delivery ofdocuments

        Coordinate and schedule meetings andmaintain calendars

        Preparation of accounts and time entry

        General administrative tasks includingdata entry, photocopying and scanning, and file management

         Respond to daily inquiries from lawyers, legalassistants, and clients

        Others duties as assigned

DESIRED SKILL SET

 

  • Ability to work within a fast-paced team, meeting tight deadlines
  • Above average attention to detail required
  • Basic understanding of legal procedures, scheduling, and deadlines
  • High professionalism and the ability to respect confidentiality
  • Strong organizational skills
  • Be able to multi-task and prioritize
  • Interpersonal skills
  • Reliable and accountable
  • Has excellent verbal and written communication skills
  • Self-starter who takes initiative
  • Must be able to work independently as well as within a team environment

TECHNICAL ASSETS

 

  • Must have knowledge in MS Excel, Word, Outlook, Teams
  • ACUMIN knowledge an asset
  • Net Documents knowledge an asset
  • LawyerDoneDeal and Unity knowledge an asset

EDUCATION & EXPERIENCE

  • Be a graduate of an accredited legal assistant program
  • 2+ years of real estate and/or conveyancing experience preferred

APPLICATIONS


We thank all applicants fortheir interest in Ogilvie; however, only those candidates selected for aninterview will be contacted.

Employment Type: FULL_TIME

Apply