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Entry Level Payroll Specialist Jobs (NOW HIRING)

Howard Hanna Holdings

Payroll Specialist

Pittsburgh, PA · On-site

$22.75 - $31/hr

  • PTO

This is an entry level position, training will be provided! Specific responsibilities include, but ... Act as back-up for other payroll specialists as needed. Special knowledge, skills and abilities ...

Shenandoah University

Payroll Specialist

Winchester, VA

$22.75 - $31/hr

The Payroll Specialist position is a member of the Finance team and is responsible for processing ... This entry-level position requires a Bachelor's Degree from four-year College or University ...

The Animal Hospital

Payroll Specialist

Clayton, MO · On-site

$22 - $30/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Payroll Specialist CareVet - Clayton, MO The Company CareVet's mission is to a build a network of ... We are also open to candidates who are looking for an entry-level HR or accounting job, who have ...

Superior Construction

Payroll Specialist

Jacksonville, FL · On-site

$21.75 - $29.75/hr

Summary/Objective The Payroll Specialist position is an entry-level payroll professional that is responsible for initiating, reviewing, and processing payroll. Essential Functions Reasonable ...

Calvin University

Payroll Specialist

Grand Rapids, MI · On-site

$22.50 - $30.75/hr

  • Retirement

Job Title: Payroll Specialist Job Status: Full time, Exempt Summary The Payroll Specialist is ... Entry-level candidates are encouraged to apply. * Proficiency with Microsoft Office Suite ...

Altman Specialty Plants

Jr Payroll Specialist

Vista, CA · On-site

$23 - $25/hr

Job Title: Jr. Payroll Specialist Department: Payroll Reports to: Director of Payroll FLSA Status ... Under the direct supervision of the Director of Payroll, perform entry-level payroll tasks with a ...

Calvin University

Payroll Specialist

Grand Rapids, MI

$22.50 - $30.75/hr

  • Retirement

Job Title: Payroll Specialist Job Status: Full time, Exempt Summary The Payroll Specialist is ... Entrylevel candidates are encouraged to apply. * Proficiency with Microsoft Office Suite ...

Edina Public Schools

Payroll Specialist

Minneapolis, MN · On-site

$33.15 - $38.90/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Payroll Specialist Location: District-wide | Status: Non - Exempt | Schedule: 40 Hours/Week (MF ... New hires will typically start at the entry-level rate within the wage range, while candidates with ...

Edina Public Schools

Payroll Specialist

Edina, MN · On-site

$33.15 - $38.90/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Payroll Specialist Location: District-wide | Status: Non - Exempt | Schedule: 40 Hours/Week (M F ... New hires will typically start at the entry-level rate within the wage range, while candidates with ...

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Entry Level Payroll Specialist information

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$15

$27

$39

How much do entry level payroll specialist jobs pay per hour?

As of Aug 19, 2026, the average hourly pay for entry level payroll specialist in the United States is $27.40, according to ZipRecruiter salary data. Most workers in this role earn between $22.60 and $30.77 per hour, depending on experience, location, and employer.

What does an entry level payroll specialist do?

An Entry Level Payroll Specialist is responsible for assisting with the preparation and processing of employee payroll. Their tasks typically include entering and verifying employee data, calculating hours and wages, ensuring timely payments, and maintaining payroll records. They may also help answer employee questions about paychecks and deductions, as well as support compliance with tax and labor regulations. This role is a great starting point for those interested in human resources or finance careers.

What are the key skills and qualifications needed to thrive as an entry level payroll specialist, and why are they important?

To thrive as an Entry Level Payroll Specialist, you need a basic understanding of payroll processes, attention to detail, and a high school diploma or associate degree in accounting or a related field. Familiarity with payroll software such as ADP, QuickBooks, or Paychex, and basic proficiency in Microsoft Excel are typically required. Strong organizational skills, integrity, and effective communication help ensure accuracy and confidentiality in handling employee data. These skills and qualities are important to maintain compliance, prevent payroll errors, and support smooth payroll operations.

What are some common challenges faced by entry level payroll specialists, and how can they be successfully managed?

Entry level payroll specialists often encounter challenges such as staying up-to-date with changing tax regulations, managing tight deadlines during payroll cycles, and ensuring absolute accuracy in data entry. Successfully managing these challenges involves developing strong attention to detail, regularly reviewing payroll policies, and seeking guidance from senior team members when uncertainties arise. Building proficiency with payroll software and maintaining open communication with HR and accounting teams also helps streamline processes and prevent errors.

What is the difference between Entry Level Payroll Specialist vs Payroll Clerk?

AspectEntry Level Payroll SpecialistPayroll Clerk
Required CredentialsHigh school diploma; some roles prefer associate degree; basic payroll software knowledgeHigh school diploma; familiarity with payroll processes
Work EnvironmentOffice setting; collaborative teams; payroll software systemsOffice environment; data entry and administrative tasks
Employer & Industry UsageUsed across various industries including finance, healthcare, and retailCommon in small to medium-sized businesses; retail and manufacturing sectors
Search & Comparison IntentPeople looking to start payroll careers or entry-level roles in payrollIndividuals seeking administrative payroll support roles

The main difference is that an Entry Level Payroll Specialist typically has a broader understanding of payroll processes and may handle more complex tasks, while a Payroll Clerk focuses on data entry and administrative duties. Both roles are essential in payroll operations, but the specialist position often requires more training or familiarity with payroll software.

How to get into entry level payroll specialist with no experience?

To become an entry-level payroll specialist with no experience, focus on developing basic skills in payroll processing, Excel, and attention to detail. Completing relevant training or certifications, such as a payroll or accounting course, can improve your chances and demonstrate your commitment to the field.

How to get started as an entry level payroll specialist?

To start as an entry-level payroll specialist, gain a basic understanding of payroll processes, tax regulations, and relevant software such as payroll or accounting systems. Obtain a high school diploma or equivalent, and consider completing a certification in payroll or accounting to enhance your qualifications. Entry-level roles often require strong attention to detail, organizational skills, and the ability to handle confidential information.

Is an entry level payroll specialist in demand?

Entry level payroll specialists are in demand due to the ongoing need for accurate employee compensation processing across various industries. Employers seek candidates with basic knowledge of payroll software and compliance regulations, making it a stable entry-level position with growth opportunities.

Is it hard to become an entry level payroll specialist?

Becoming an entry level payroll specialist typically requires basic knowledge of payroll processes, attention to detail, and familiarity with payroll software or spreadsheets. Most positions prefer a high school diploma or equivalent, and some may require or benefit from certifications like the Fundamental Payroll Certification (FPC). The role often involves on-the-job training and can be accessible to those with strong organizational skills and a willingness to learn.
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Entry Level Payroll Specialist jobs near you
Infographic showing various Entry Level Payroll Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 12% Part Time, and 2% Contract. Highlights an 79% Physical, 2% Hybrid, and 19% Remote job distribution, with an average salary of $56,982 per year, or $27.4 per hour.

Payroll Specialist, Full-Time or Part-Time

Workplace HCM, Inc.

Marlton, NJ

$25 - $36/hr

Full-time, Part-time

Medical, Dental, Vision, Retirement, PTO

Posted 20 days ago

Job description

Summary

Workplace HCM's Payroll Specialist manages the client relationship with Workplace HCM. This person will support multi-product clients with technical assistance, training, and general service inquiries. This position includes the ability to manage calendars relating to payroll processing, training, and proactive client activity management.

Responsibilities

Qualified candidates will be accountable for the following responsibilities:

  • Manage a shared client group of 1700 - 2000 clients
  • Monitor the client system and identify issues as they arise
  • Manage the daily payroll process to produce timely payroll for clients
  • Maintain proper documentations of client communications
  • Proactively manage operational controls, such as survey reviews, tax edits, returns, and quarter and year-end activity
  • Maintain a long-term relationship with every client assigned to you
  • Provide backup for other specialists as needed
  • Meet daily metrics regarding client retention, phone measurements, call quality, and management of escalations of client issues
  • Other related tasks as assigned
Requirements

Qualified candidates must possess the following qualities:

  • Excellent client services and technical support skills
  • One-year office experience preferred
  • Ability to work with multiple departments
  • Ability to multi-task and work independently
  • Exceptional verbal and written communications skills
  • Proficient in Windows based software
  • Ability to excel in a fast-paced, service oriented position
  • Must be able to work overtime as needed
  • Bilingual (Spanish/English) preferred
Benefits 

Part-time/Full-time Team Members receive both PTO and Sick Time.

Other Full-Time Benefits:

  • Single coverage at 100% (Medical/Rx/Vision)
  • 401k after 6 months
  • Voluntary Dental & Supplemental Insurance Options
  • Paid Holidays

Schedule:

Full-Time: Monday - Friday, 8:30am - 5pm 

Part-Time:  Tuesday - Thursday, 8:30am - 5pm

Compensation:

  • Entry Level Payroll Specialist I - $16.50-$20 per hour
  • Payroll Specialist II - $20 - $25 per hour
  • Senior Payroll Specialist - $25 - $36 per hour


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