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Entry Level Archive Jobs (NOW HIRING)

Kinetic Personnel Group

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Batch Record Coordinator I (Entry-Level)

Irvine, CA · On-site

$18 - $21/hr

Batch Record Coordinator I (Entry-Level) Department Manufacturing Operations / Quality Systems ... Support document control activities, including filing, scanning, archiving, and retrieval of GMP ...

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RDR Inc

Administrative Assistant (Entry)

Chantilly, VA · On-site

$17.50 - $24/hr

... (Entry Level) to moderately complex (Intermediate Level) and very complex tasks which demands a ... Maintain tracking records and filing systems; archive files * Maintain, update and serve as focal ...

RDR, Inc

Administrative Assistant (Entry)

Chantilly, VA · On-site

$17.50 - $24/hr

... (Entry Level) to moderately complex (Intermediate Level) and very complex tasks which demands a ... Maintain tracking records and filing systems; archive files * Maintain, update and serve as focal ...

RDR Inc

Administrative Assistant (Entry)

Chantilly, VA

$17.50 - $24/hr

... (Entry Level) to moderately complex (Intermediate Level) and very complex tasks which demands a ... Maintain tracking records and filing systems; archive files * Maintain, update and serve as focal ...

Iron Mountain

OR · On-site

$68K - $85K/yr

Manage Specimen Preservation & Archiving: Execute the full lifecycle of tissue specimen handling-including fixation, processing, embedding, microtomy, and staining-while organizing and cataloging ...

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How much do entry level archive jobs pay per hour?

As of Jun 6, 2026, the average hourly pay for entry level archive in the United States is $16.67, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $16.83 per hour, depending on experience, location, and employer.

What are some common challenges faced by entry-level professionals working in archives, and how can they effectively overcome them?

Entry-level archivists often encounter challenges such as managing large volumes of unprocessed materials, learning specialized archival software, and adapting to strict organizational systems. Collaborating with more experienced team members, asking questions, and participating in training sessions can help overcome these initial hurdles. Over time, gaining familiarity with archival standards and workflows will make tasks more manageable and rewarding. Embracing a detail-oriented and methodical approach is key to long-term success in this field.

What are the key skills and qualifications needed to thrive as an Entry Level Archivist, and why are they important?

To thrive as an Entry Level Archivist, you need a bachelor's degree in library science, history, or a related field, along with strong organizational and research skills. Familiarity with archival management software, digital cataloging systems, and basic preservation techniques is typically required. Attention to detail, strong communication, and a methodical approach help you stand out in this position. These skills ensure that historical records are accurately preserved, organized, and accessible for future reference and research.

What are entry level archive jobs?

Entry level archive jobs are positions designed for individuals who are new to the field of archiving and records management. These roles typically involve assisting with organizing, cataloging, preserving, and retrieving historical documents and records. Entry level archivists may work in libraries, museums, government agencies, or private organizations, supporting senior archivists in maintaining and digitizing collections. These positions often require attention to detail, good organizational skills, and sometimes a background in history, library science, or a related field.
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Entry Level Archive jobs near you
Infographic showing various Entry Level Archive job openings in the United States as of May 2026, with employment types broken down into 33% Locum Tenens, 33% Full Time, and 34% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $34,679 per year, or $16.7 per hour.
Batch Record Coordinator I (Entry-Level)

Batch Record Coordinator I (Entry-Level)

Kinetic Personnel Group

Irvine, CA • On-site

$18 - $21/hr

Full-time

Medical, Dental, Vision

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Batch Record Coordinator I (Entry-Level)

Department

Manufacturing Operations / Quality Systems

Location

[Company Location]

Position Summary

The Batch Record Coordinator I is responsible for supporting the creation, review, issuance, reconciliation, and archival of manufacturing batch records and associated GMP documentation within a biopharmaceutical manufacturing environment. This entry-level role ensures documentation accuracy, completeness, and compliance with Good Manufacturing Practices (GMP), company procedures, and regulatory requirements. The position works closely with Manufacturing, Quality Assurance, Quality Control, Supply Chain, and Document Control teams to maintain documentation integrity throughout the production lifecycle.

Key Responsibilities

  • Prepare, issue, track, and reconcile batch production records and manufacturing documentation.
  • Review completed batch records for accuracy, completeness, legibility, and compliance with GMP requirements.
  • Identify documentation discrepancies, missing information, or errors and coordinate resolution with appropriate departments.
  • Support document control activities, including filing, scanning, archiving, and retrieval of GMP records.
  • Maintain controlled documentation in electronic and paper-based quality systems.
  • Assist with batch record revisions and updates under established change control procedures.
  • Ensure timely processing and routing of manufacturing documentation for review and approval.
  • Support manufacturing operations by providing controlled copies of approved procedures, forms, and records.
  • Participate in investigations related to documentation errors and support corrective action implementation.
  • Track documentation metrics and maintain records of batch record status.
  • Follow data integrity principles and ensure compliance with company policies and regulatory requirements.
  • Support internal audits, regulatory inspections, and quality assessments by providing documentation as requested.
  • Maintain a clean, organized, and inspection-ready documentation environment.
  • Perform other administrative and documentation-related duties as assigned.

Required Qualifications

  • Associate's or Bachelor's degree in Life Sciences, Biology, Biotechnology, Chemistry, Pharmaceutical Sciences, Engineering, or a related field.
  • 0–2 years of experience in biotechnology, pharmaceutical manufacturing, quality, laboratory, or regulated industry environments.
  • Basic understanding of GMP, GDP (Good Documentation Practices), or regulated documentation requirements preferred.
  • Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
  • Strong attention to detail and organizational skills.
  • Excellent written and verbal communication skills.
  • Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
  • Ability to work independently and collaboratively within cross-functional teams.

Preferred Qualifications

  • Internship, co-op, or academic experience in biotechnology, pharmaceuticals, medical devices, or other regulated industries.
  • Familiarity with document management systems, ERP systems, or electronic batch record systems.
  • Knowledge of FDA, EMA, or ICH regulatory requirements is a plus.
  • Experience reviewing technical or quality documentation is desirable.