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Entry Level Academic Advising Jobs (NOW HIRING)

University of Utah

Program Specialists

Campus, IL · On-site

$55K - $65K/yr

... P2 - Developing, P1 - Entry Level Pro FLSA Code Professional Patient Sensitive Job Code? No ... Academic Advising, Income Accounting, etc. to problem solve, provide training, and be the ...

University of Utah

Program Specialists

Campus, IL

$55K - $65K/yr

... P2 - Developing, P1 - Entry Level Pro FLSA Code Professional Patient Sensitive Job Code? No ... Academic Advising, Income Accounting, etc. to problem solve, provide training, and be the ...

University of Utah

Program Specialists

Salt Lake City, UT · On-site

$55K - $65K/yr

... P2 - Developing, P1 - Entry Level Pro FLSA Code Professional Patient Sensitive Job Code? No ... Academic Advising, Income Accounting, etc. to problem solve, provide training, and be the ...

University of New Mexico

Tutor

Albuquerque, NM · On-site

$18.09/hr

... other academic skills. * Leads and trains entry level tutors in strategies to accommodate ... Advising (925F3) Employment Type Staff Staff Type On-Call Term End Date Status Non-Exempt Pay $18 ...

University of Utah

Program Specialists

Campus, IL · On-site

$55K - $65K/yr

... P2 - Developing, P1 - Entry Level Pro FLSA Code Professional Patient Sensitive Job Code? No ... Academic Advising, Income Accounting, etc. to problem solve, provide training, and be the ...

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Entry Level Academic Advising information

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$29K

$47.5K

$64.5K

How much do entry level academic advising jobs pay per year?

As of Aug 22, 2026, the average yearly pay for entry level academic advising in the United States is $47,454.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,000.00 and $51,500.00 per year, depending on experience, location, and employer.

What is entry level academic advising?

Entry level academic advising refers to positions where individuals assist college or university students in planning their academic paths, choosing courses, and understanding degree requirements. These roles are typically held by recent graduates or those new to the field and involve providing guidance, resources, and support to help students succeed academically. Entry level academic advisors often work under the supervision of more experienced advisors and may also help students connect with campus services, set educational goals, and navigate registration processes.

What are the key skills and qualifications needed to thrive as an entry level academic advisor?

To thrive as an Entry Level Academic Advisor, you need a bachelor's degree (often in education, counseling, or a related field), strong organizational skills, and knowledge of academic policies and degree requirements. Familiarity with student information systems, scheduling software, and CRM platforms is typically required. Excellent interpersonal communication, active listening, and problem-solving skills help advisors connect with students and support their academic journeys. These abilities are crucial for providing effective guidance, ensuring student success, and maintaining accurate records in an educational environment.

What are some common challenges faced by entry level academic advisors, and how can they be addressed?

Entry-level academic advisors often encounter challenges such as managing a high caseload of students, navigating diverse student needs, and staying updated on curriculum changes. Balancing administrative tasks with one-on-one advising can feel overwhelming at first. Building strong organizational skills, seeking mentorship from experienced colleagues, and regularly attending training sessions can help new advisors effectively support students and grow in their roles. Open communication with faculty and staff also fosters a collaborative environment, making it easier to find solutions to students' academic concerns.

What is the difference between Entry Level Academic Advising vs Entry Level Career Counseling?

AspectEntry Level Academic AdvisingEntry Level Career Counseling
Required CredentialsBachelor's degree often in education, counseling, or related fieldsBachelor's degree in psychology, counseling, or related fields
Work EnvironmentEducational institutions, colleges, universitiesCareer centers, educational institutions, private practices
Employer & Industry UsagePrimarily in academic settings to support students' educational pathsIn educational and private sectors to assist clients with career development
Common Search & Comparison IntentUnderstanding roles in academic support for studentsExploring career guidance and development roles

Entry Level Academic Advising focuses on guiding students through their educational journey within academic institutions, while Entry Level Career Counseling emphasizes helping individuals explore and develop their career paths. Both roles require similar educational backgrounds and are often found in educational settings, but they serve different client needs—academic success versus career planning.

How can I get a job as an entry level academic advising?

To secure an entry-level academic advising position, candidates typically need a bachelor's degree in education, counseling, or a related field. Relevant skills include strong communication, interpersonal abilities, and familiarity with student information systems or advising software; some roles may require certification or training in student services. Gaining experience through internships or volunteer work in educational settings can also improve job prospects.
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Entry Level Academic Advising jobs near you
Infographic showing various Entry Level Academic Advising job openings in the United States as of August 2026, with employment types broken down into 1% Internship, 1% As Needed, 58% Full Time, 38% Part Time, 1% Temporary, and 1% Contract. Highlights an 74% Physical, 1% Hybrid, and 25% Remote job distribution, with an average salary of $47,454 per year, or $22.8 per hour.

Graduation Specialist

Saint Leo University

Saint Leo, FL • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 29 days ago

Job description

Job Description Summary
Under supervision of the Assistant Registrar, the Graduation Specialist is an entry-level position within the Registrar's Office, who is responsible for all tasks related to degree conferral for all students and diploma production. The incumbent reviews and analyzes student program evaluations to ensure academic requirements and institutional policies are satisfied, collaborates across departments to resolve outstanding issues, and communicates effectively with students and alumni. The Graduation Specialist must be comfortable with using various forms of technology and systems. This role requires strong critical thinking, attention to detail, and a commitment to providing a high-quality, student-centered experience, particularly as one of the final touch- points in the Saint Leo student journey.
Job Description
DUTIES AND TASKS:
  • Receive, evaluate, assess, and process a high volume of confidential records for graduation candidates, including their application for degree conferral.
  • Serve as the primary point of contact for students, alumni, faculty, and staff regarding degree conferral and diploma inquiries.
  • Solicit, receive, and process applications for degree conferral, including an on-going communication plan and consistent reporting means to identify follow up.
  • Compare graduation applications to degree requirements and university policy to ensure compliance.
  • Maintain an ongoing, efficient, and accurate degree audit and clearance process, routinely assessing student program evaluations, performing detailed reviews of individual academic records and address any discrepancies or adjustments in consultation with academic advising personnel.
  • Process degree conferrals for all students who have met their requirements for program completion at the close of each term, in accordance with the academic calendar.
  • Collaborate with student financial services to review student accounts for appropriate clearances and monitors impacting degree conferral and diploma release.
  • Oversee the full diploma production lifecycle including printing, preparation for mailing, tracking returned diplomas, and resolving delivery issues.
  • Monitor and manage the release of diplomas in accordance with institutional financial hold policies.
  • Upload and manage digital diploma distribution at the close of each graduation cycle, in accordance with institutional processes.
  • Prepare and issue official documentation including degree verification and anticipated completion letters.
  • Process requests for apostille and respond to complex documentation needs in compliance with international requirements.
  • Generate reports for internal stakeholders including Student Financial Services, advisors, alumni, and leadership, regarding anticipated graduates and degrees conferred
  • Process requests for duplicate and replacement diplomas.
  • Maintain and audit inventory of diploma materials and mailing supplies.
  • Review and process 'hold for degree' transcript requests, following each graduation cycle
  • Confirm completion of credit-bearing certificate programs, and produce the printed certificates
  • Prepare diploma covers for distribution during commencement ceremonies
  • Support preparation for commencement ceremonies, including assistance with student communications, responding to email or phone inquiries, and validating student participation data

  • Participate and contribute to the success of official events, including, but not limited to commencement.
  • Provide cross-functional support for other Registrar operations and contribute to process improvements within the business unit.
  • Archive and image documents within student records systems.
  • Maintain confidentiality of student records.
  • Perform other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
  • High School diploma. Associates degree preferred.
  • 3 years of job-related experience.

Skills & Abilities:
  • Exhibit a cheerful, positive, loyal, team-member attitude toward the purposes, programs, policies and goals of the university.
  • Dedication to customer satisfaction by providing timely and accurate services.
  • Skills in active listening, critical thinking, verbal, and written communication.
  • Multicultural competencies; ability to work with diverse populations in a team environment.
  • Analyze and evaluate a situation to address/route appropriately.
  • Ability to build relationships across a wide range of constituents.
  • Ability to handle multiple work unit priorities and projects independently.
  • Ability to work with accuracy and diligence.
  • Ability to multi-task and prioritize competing deadlines in a high-volume fast-paced environment.
  • Ability to maintain confidentiality.
  • Ability to adapt, change, and learn new procedures.
  • Advanced organizational skills and ability to prioritize tasks during high volume work times and to switch between tasks if required.
  • Skill in the operation of a variety of office machines including, personal computers, telephones and copiers, filing and recordkeeping, English composition, grammar, spelling and punctuation and basic math.
  • Proficiency in MS Office and other related technologies or ability to assimilate quickly.
  • Knowledge of common higher education standards, policies, and procedures.
  • Student Information System experience preferred.

ENVIRONMENT: The work environment characteristics described here are a representation of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of this position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office and University, handle various type of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.
NOTICE: The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Saint Leo University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success.
Why Work at Saint Leo?
What it's Like to Work Here: Ask our employees and the one word they'd use to describe working at Saint Leo University is "Community." Our team members all share the Saint Leo core values, positive attitudes, and problem-solving abilities, enabling them to provide excellent student centered service. Our mission is educating and preparing students for life and leadership in a challenging world. Thank you for your interest in joining the Saint Leo PRIDE!
We are committed to providing our employees with the support they need. At Saint Leo, we offer an array of medical, dental, and vision packages as well as several add-on perks to make your benefits package truly customizable to you and your family needs. Available benefits based on employment status (Full Time vs Part Time).
  • FREE Tuition - Employee, Spouse, and Dependents*
  • Tuition Exchange Opportunity - Dependent of Employees*
  • Generous Paid Leave - Sick, Vacation, and Holidays
  • Comprehensive Group Health Plan (Medical, Dental, and Vision)
  • Group Medical Plan includes Teledoc, Surgery Plus, Wellness Incentive Program and more!
  • 100% Employer-Funded Health Reimbursement Account
  • 100% Employer-Paid Short Term Disability Insurance
  • 100% Employer-Funded Employee Assistance Program (healthcare and dependent options)
  • Employer-provided life insurance
  • Discounted On-Campus Dining Meal Plans
  • Nationwide Pet Insurance
  • Flexible Spending Accounts
  • 403b Retirement Plan
  • Wellness Center

*Eligibility based on meeting required service period
2025 ICUBA Benefits Guide_St Leo

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